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Thesis Guidelines V12Mar18 Rev. 05
Thesis Guidelines V12Mar18 Rev. 05
Guidelines
No. G/0063/ExO/III/2018 – Rev5
Valid for Bachelor’s and Master’s Degree
From Examination Steering Committee
Date ‘7 March 2018
Page 1 of 33
To Bachelor’s and Master’s Students, Lecturers, Advisors
Thesis Guidelines
FOREWORD
These Guidelines are established in referral to the Study and Examination Regulations Chapter
10, Thesis and replace thesis guidelines Nr. G/20.03.17/ExO/V/2017.
These Guidelines are intended to help the bachelor’s and Master’s students prepare their
theses. Further information about regulations, submission dates, degree requirements, etc., can
be found in the academic calendar of SGU. All participants should feel free to consult their
lecturer/advisor, at any stage in the preparation of their thesis for further information.
All students who are writing a thesis should pay special attention to the following fundamental
points:
Questions regarding the format of the thesis not adequately answered in these Guidelines may
be directed to the Examination Steering Committee who will be pleased to give assistance.
Table of Contents
1. INTRODUCTION ……………………………………………………………………………………………...4
2. RESEARCH PROPOSAL…………………………………………………………………………………....6
3. THESIS FORMAT………………..........................................................................................................6
4. PARTS OF A THESIS………………………………………………………………………………………...8
1. INTRODUCTION
Students are urged to consult with their advisor early in the preparation of the thesis regarding both
the subject and the general methodology. As to format, the regulations included here
supersede any style manual instructions. Format includes thesis arrangement, organization of
specific preliminary pages, spacing, typeface, margins, page number order, page number
placements, and the requirement for permission to reproduce copyrighted material.
SGU premises. Thesis advisory meeting in public places (e.g cafes, restaurants, coworking
spaces) or advisor’s private premises (e.g house, apartment, private office) should be avoided.
Thesis advisor should not receive gift in the form of money, goods, or services from the students
to maintain integrity and avoid conflict of interest.
The minimum number of official advisory meeting between student and their advisor is 8 times
(including 3 times meeting with Co-advisor, if any). The meeting must include minimum of the
following:
1. Discussion on the development of research background, research problems, and
objectives
2. Discussion on the State-of-the-art of the thesis through literature review and
theoretical overview
3. Discussion of the methodology
4. Discussion of the main research activities, the results, and their interpretation and
academic depth
5. Evaluation of thesis writing style, formatting, and English used
The meeting should be recorded in the log-sheet, signed by respective advisor, and to be
submitted as part of the thesis. Maximum number of meeting is not limited; however, student and
advisor should consider effectiveness and efficiency of such meeting.
The quality of English used in the thesis writing is maintained by evaluation and reviewing
process by SGU General Subject Department. Minimum of two chapters must be submitted the
latest at week 7 of thesis work, and reviewed by SGU General Subject Department. The
signature of lecturer from General Subject Department must be included in the advisory log-sheet
in addition to signature from Thesis Advisor/ co-advisor. Failure to submit the thesis for English
review may lead to incomplete log-sheet thus failure to submit completed thesis.
Incomplete thesis and late submission will not be accepted and students is automatically
considered failed the Thesis.
After thesis defense session, revision must be made and revised thesis should be submitted within
14 calendar days. The submission must include the following:
a. Thesis book (1 copy, signed by advisor and co-advisor, hard cover binding with green color for
Bachelor Thesis, or blue for Master Thesis. Sample of color is available at Library)
b. CD containing the thesis file and all of its component in .DOC (or .DOCX) or .PDF format
2. RESEARCH PROPOSAL
2.1 Functions and Benefits
Both the preliminary and the formal proposal that the students are required to prepare have several
functions and benefits. One of them is that a clear and lucid description of a problem and a
proposed method of solving it is a learning process and helps the Students avoid oversights and
possible mistakes. The proposals also help the advisor(s) to provide appropriate assistance to the
Students in their task.
3. THESIS FORMAT
3.1 Paper
The quality of paper for submission of the final copy of the thesis is white (if possible chlorine free),
bond, 80 grams. Please note that no other quality or color of paper will be accepted.
Standard size of A–4 and the same kind of paper must be used throughout the entire thesis. This
includes the preliminary pages, appendices, and vita. Always use a sample page to check margins.
3.2 Appearance
The thesis must be neat in appearance and without any errors. It is the responsibility of the
Students to proofread their thesis to make sure it does not have any typographical or content errors
before submission to the University. No handwritten corrections, or insertions or interlineations are
permitted. The use of any correction fluid is not acceptable. Copies that have dark shading, lines or
any other marks caused by the copying process as well as off-centered and unevenly copied pages
are unacceptable. Type only on one side of each page.
3.3 Fonts
All typing must be done on a word processor with typeface of 12 point type size. Acceptable
typefaces are: Arial or Times New Roman. All other typefaces are not acceptable. Do not use bold
face or Italics for the core thesis text, except for headings. Underlining is not acceptable; Italics may
be used – in lieu of underlining – for scientific names of biological organisms, when typing latin or
non English words.
3.4 Printers
The thesis must be printed on a laser printer, or on a printer which produces the same letter-quality.
The print must be letter-quality with consistently clear, dark, and black characters. Do not use dot-
matrix printer.
3.6 Spacing
The text of the thesis must be 1.5 spaced throughout, but long tables and long quotations may be
single-spaced. Text within a chapter should be continuous. No short pages are acceptable unless it
is the last page of the chapter or if there is a table or figure in it. There are special spacing
requirements for some of the preliminary pages (see sample pages for the thesis in Appendices).
The layout for these pages must be followed carefully as departures from the standard format are
not acceptable.
3.7 Margins
Text, illustrations (figures) or tables must not appear outside the specific margins. Page numbers
are the only item which may appear outside the margin requirements.
Left: 1.5 inches (3.8 cm); this margin is wider because of binding requirements
Top: 1 inch (2.5 cm)
Right: 1 inch (2.5 cm)
Bottom: 1 inch (2.5 cm)
With the exception of page numbers, all other thesis material must fit within these margin
requirements. This includes tables, figures, graphs, and appendices. When oversized pages are
used, the same margin measurements are maintained.
3.9 Pagination
Every sheet of paper in the thesis must be numbered except for one: the title page. This includes
references, appendices, and vita. The title page is counted but not numbered. Arabic numerals are
used for all thesis pages. The font for the page numbers should be consistent with the text font (e.q.
If the text is in Arial font, then the page numbers should also be in Arial Font)
4. PARTS OF A THESIS
The thesis consists of three main parts:
the preliminary pages
the text pages and
the reference sections
The student, in consultation with his/her Advisors, determines the internal arrangement within the
text and reference sections. The student is advised to consult with his/her Thesis Advisor regarding
an acceptable style before preparing the final copy of the thesis. Manuals of style are superseded
by the regulations for thesis preparation in this manual if there is a conflict in the
instructions regarding format.
Order of Thesis
The Preliminary Pages
Title page (counted but not numbered)
Statement by the Author & Approval Page (counted and numbered)
Abstract (counted and numbered)
Copyright page (counted and numbered)
Dedication (optional) (counted and numbered)
Acknowledgments (counted and numbered)
Table of Contents (counted and numbered)
List of Figures (counted and numbered)
List of Tables (counted and numbered)
Text Pages
Body of Thesis (counted and numbered)
The student’s name must be the name under which he or she is registered at SWISS
GERMAN UNIVERSITY
The date at the bottom of the title page is the month and the year in which the thesis
is submitted. This also applies to the revision of thesis that must be submitted after thesis
defense. See sample of the Title Page in Appendix.
4.1.3 Abstract
Abstract is a summary of your research result, consists of (1) background, (2) problem
statement, (3) methodology, (4) Results/Findings, and (5) Conclusion and
Recommendation. The Abstract is included as a page of your thesis. It is a numbered page
in the thesis, appearing just before the main body of the text. The heading ABSTRACT is
centered at the beginning of the page.
Keywords should be added at the end of the abstract containing maximum five key
scientific terms related to the content of the thesis. See Appendix 4.
© Copyright 2018
by (student’s name)
All rights reserved
To be consistent, use the name as it appears on the title page, committee approval page,
and abstract. This page is counted and numbered. The format for the copyright page is the
same for the bachelor’s thesis. See appendix 5.
4.1.6 Acknowledgments
This page is to thank those who have helped in the process of obtaining the graduate
degree. Acknowledgments page must always be counted and numbered. See Appendix.
Page numbers must be given for each table and figure listed. Tables (figures) must be
numbered consecutively throughout the text or alternatively numbered using a system
which is a reflection of their location, for example, Tables 3.1, 3.2, etc. The titles should be
listed word-for-word as they appear in the text. Include a list of tables or list of figures if
there are five or more tables or figures in the thesis. The list of tables and list of figures
should not be combined into one list. See Appendix.
Each chapter must be numbered consecutively using Arabic numerals. Each new chapter
must begin on a new page. The chapter number and title must be in all capital letters.
4.2.2.1 Photographs
Photographs should be professional-quality black and white. Color photographs if
necessary could be included in the appendix. Photographs should be mounted
on sheets of paper of the same quality as the ones used for the text in a way that
fits within the required margins. Mounting of photographs should be done using
the “dry mounting” method with tissue pressed properly to exclude all air bubbles.
Do not mount any material using rubber cement, glue, tape, staples or photo
mounting corners.
The copies of the thesis submitted to the University, for library archives, must
have original photographs unless the student is able to use a high quality, high
contrast copying machine to reproduce photographic material for submission in
lieu of photographs.
4.3.2 Appendices
Appendix material should be supporting documentation. Information central to your
research should be placed in the main text. All appendices follow the list of references. All
appendices must meet the margin requirements and have a page number. Material may be
reduced to fit margin requirements. Every page must be clear and legible.
PROPOSAL OF THESIS
By
[Name of Student]
[Student ID Number]
I propose to the Advisors and to the Committee Members a study of the afore mentioned topic to
be carried out in partial fulfillment of the requirements for the
1. INTRODUCTION
1.1.Background
(Why the research title is selected)
Background describes reasons to justify the adoption of the research title. Quantitative data to support
statements is strongly recommended. It concludes with a statement focusing on the justification of the
research to be carried out.
1.To observe the participation patterns of women in relation to breast cancer screening.
2.To determine the extent to which women receive follow-up treatment if breast cancer is detected, and to
ascertain the nature of the intervention.
Question #1: What is the level of knowledge among women in Jabotabek regarding breast cancer
screening?
Question #2: What is the level of income among women in Jabotabek regarding breast cancer
screening?
Question #3: To what extent do the women in the study have access to health facilities related to breast
cancer?
1.6. Hypothesis
Example from the related research topic.
Hypothesis # 1: Subjects with a higher educational level will demonstrate higher rates of breast
cancer screening than those with lower levels of education.
Hypothesis #2: Subjects from higher income levels will demonstrate higher rates of breast cancer
screening than those from lower income level.
Hypothesis #3: Subjects with closer proximity to health care facility will demonstrate higher rates of breast
cancer screening than those from further location.
2. LITERATURE REVIEW
Review of scientific publications describing previous studies related to the research topic, and research
objectives. Thus, general theory and knowledge, should be limited to the minimum. Review is expected to
be carried out on scientific articles in journals, proceedings, and thesis.
Citation of review is strictly from scientific publication. Non-scientific or popular publications such as
media, newspapers, and popular magazines are strictly to be avoided in a scientific writing. Lecture
notes, laboratory manual, and training manual are neither allowed.
3. RESEARCH METHODS
(How research will be carried out)
There are various kinds of research. This guideline outlines five of them, i.e., evaluation research,
experimental research, hardware and software design, simulation and modelling, and unique research
such as in the information technology. Other type of research will be rather inclusive, and should be
discussed with the advisors.
Avoid putting small appliances like knife, cutting board, beaker glass, and petri dish.
Concentrate on key equipments stating the name, brand and serial number. The picture of
analytical instruments do need to be posted in the thesis body. On the other hand, specific
assembled experimental instrument for the research should be included in this sub-chapter.
3. Preliminary Research
4. Design of Experiments
Outline the treatment factors and the level of treatment per each factor. Treatments are
variables that purposively varied in a research to check for their influence to a specific target.
Provide description, and function of all treatments.
Indicate the statistical analysis that is going to be used to process the data resulted from the
experiment. State the number of replications to be carried out during the study.
5. Experimental Procedure
Illustrate the step by step process taken to conduct the experiment including the applied
treatments. Flow chart will help to understand the procedure.
6. Observations
Determine the physico-chemical parameters that are going to be measured to observe the
influence of the applied treatments. Observed parameters are different from the measured
ones. For example, fruit color is a measured parameter, but the changes of fruit color is an
observed parameter.
7. Analytical Procedure
Described the analytical procedure to measure the observed parameters using international
standard.
4. Sensitivity Test
Test the sensitivity of the model varying some variables that may have influences on the model
performances.
2. System Overview
System overview consists of system definition, planning, and implementation. Each should be
described proportionally to the framework outlined in the previous chapter.
3. Data Collection and Analysis
Method to collect data should be explained here like data preparation, survey, and measurement.
The analysis of collected data is described such as algorithm or other ways of analysis.
4. Application and Performance Test
This sub-chapter covers the application of the defined system, the performance measurement,
and other characteristics such as the indicated error, and precision.
4. REFERENCES
Refer to the guidelines for references.
PROPOSED ADVISOR
I. INTRODUCTION
Refer to Outline of Research Proposal. All sub-chapters are the same. The only different from the
content of the research proposal is the part of Introduction of the thesis should be written in past
tense, since everything now already in the past.
The regression of the function between variables is usually calculated when the ANOVA (Analysis of
Variance) indicates a significant difference among the treatments and the interaction of treatment.
However, the minimum number of treatment levels must be four. Less than that, the variable should
be illustrated in a histogram.
Recommendations are the specific outcome of the research that could be implemented for the
community at large, and the possible improvement that could be made on any aspect of the
research, or could be followed up in the future.
REFERENCES
Refer to the guidelines for references.
APPENDICES
All necessary documents that support the body of thesis such as computer program, raw data, detail
of engineering drawing, and statistical information constitute the appendices. Still justification should be
taken carefully in selecting the material for the appendices so that the volume is not cumbersome. It will
be rather awkward if the volume of appendices is larger than the body of the thesis.
[TITLE OF THESIS]
By
[Name of Student]
[Student ID Number]
Bachelor’s Degree:
Study Program:
BUSINESS ADMINISTRATION
ACCOUNTING
BUSINESS ADMINISTRATION - HOTEL AND TOURISM MANAGEMENT concentration
COMMUNICATION AND PUBLIC RELATIONS
Study Program:
MECHANICAL ENGINEERING – MECHATRONICS concentration
INDUSTRIAL ENGINEERING
INFORMATION TECHNOLOGY
Study Program:
FOOD TECHNOLOGY
ELECTRICAL ENGINEERING - BIOMEDICAL ENGINEERING concentration
CHEMICAL ENGINEERING - PHARMACEUTICAL ENGINEERING concentration
CHEMICAL ENGINEERING – SUSTAINABLE ENERGY AND ENVIRONMENT
concentration
Master’s Degree:
Study Program:
MASTER OF BUSINESS ADMINISTRATION
Study Program:
MASTER OF INFORMATION TECHNOLOGY
MASTER OF MECHANICAL ENGINEERING – MECHATRONICS concentration
MASTER OF MECHANICAL ENGINEERING – MANUFACTURING concentration
I hereby declare that this submission is my own work and to the best of my knowledge, it contains no
material previously published or written by another person, nor material which to a substantial extent has
been accepted for the award of any other degree or diploma at any educational institution, except where
due acknowledgement is made in the thesis.
[Name of Student]
_______________________________________________ _______________
Student Date
Approved by:
(OPTIONAL)
10. Appendix 6:........ Template Statement by the Author – After Thesis Defense
I hereby declare that this submission is my own work and to the best of my knowledge, it contains no
material previously published or written by another person, nor material which to a substantial extent has
been accepted for the award of any other degree or diploma at any educational institution, except where
due acknowledgement is made in the thesis.
_______________________________________________ _______________
Student Name Date
Approved by:
_________________________________________________ ________________
Thesis Advisor Date
_________________________________________________ ________________
Dean Date
ABSTRACT
By
James Students
Prof. Thesis Advisorus, Advisor
George Coadvisoris, S.Si, M.Si, Co-Advisor
Begin typing the abstract here, 1.5 spaced. The abstract must include the following components:
purpose of the research, methodology, findings, and conclusion. The body of the abstract is
limited to maximum 200 words. The abstract may consist of one or more pages. The first page is
formatted the same as a first chapter page; subsequent pages are formatted the same as general
text pages. Begin typing the abstract here, 1.5 spaced. The abstract must include the following
components: purpose of the research, methodology, findings, and conclusion. The body of the
abstract is limited to maximum 200 words. The abstract may consist of one or more pages. The
first page is formatted the same as a first chapter page; subsequent pages are formatted the same
as general text pages. Begin typing the abstract here, 1.5 spaced. The abstract must include the
following components: purpose of the research, methodology, findings, and conclusion. The
body of the abstract is limited to maximum 200 words. The abstract may consist of one or more
pages. The abstract must include the following components: purpose of the research,
methodology, findings, and conclusion. This is to give the example of abstract with the length of
exactly 200 words.
© Copyright 2018
by James Student
All rights reserved
DEDICATION
ACKNOWLEDGEMENTS
This is the part where you express your gratitude to all parties involved in the success of your
thesis work. However, keep it simple and short.
Example: I wish to thank the members of my committee for their support, patience and good
humor. Their gentle but firm direction has been most appreciated. Prof. Thesis Advisorus was
particularly helpful in guiding me toward a qualitative methodology. George Co-advisoris’s
interest in sense of competence was the impetus for my proposal. Finally, I would like to thank
Dr. Stephen Fain. From the beginning, he had confidence in my abilities to not only complete a
degree but to complete it with excellence.
TABLE OF CONTENTS
Page
ABSTRACT…...........................................................................................................................22
DEDICATION............................................................................................................................24
ACKNOWLEDGEMENTS........................................................................................................ 25
CHAPTER 1 – INTRODUCTION.............................................................................................29
1.1 Background..........................................................................................................32
1.2 Objectives.............................................................................................................40
1.3 Hypothesis............................................................................................................45
2.1 Theoretical Perspectives......................................................................................50
2.2 Previous Studies..................................................................................................55
GLOSSARY .....................................................................................................................105
REFERENCES .....................................................................................................................110
LIST OF FIGURES
Figures Page
1. Example of figure placement in your body of thesis and its label ..................... 20
2. Another example of figure placement in your body of thesis and its label ....... 35
3. Another example of figure placement in your body of thesis and its label ....... 40
LIST OF TABLES
Table Page
1. Example of table placement in your body of thesis and its label ........................ 43
2. Another example of table placement in your body of thesis and its label ...........47
3. Another example of table placement in your body of thesis and its label........... 50
4. Another example of table placement in your body of thesis and its label .......... .60
CURRICULUM VITAE
Work Experience Aug 2001 – Nov 2001, Internship Program, Serang Industrial Training
Institute, Serang, Banten
REFERENCE
When writing a list of references, the following need very careful attention:
1. Books
Printed
a. One author
Brick, J. (2017) Academic culture: a student’s guide to studying at university. Sydney: National
Centre for English Language Teaching and Research.
b. Two authors
Carter, R. and McCarthy, M. (2015) Cambridge grammar of English: a comprehensive guide.
Cambridge: Cambridge University Press.
c. Three authors
Bretag, T., Crossman, J. and Bordia, S. (2010) Communication skills. New York: McGraw-Hill.
e. Single editor
Larkin, E. (ed) (2004) Common sense: Thomas Paine. Toronto: Broadview.
f. Multiple editors
Strangio, P. and Costar, B. (eds) (2018) The Victorian premiers 1856-2006. London: The
Federation Press.
g. Organization
United Nations Development Programme (UNDP) (2015) Human development report 2006:
beyond scarcity. New York: Palgrave Macmillan.
h. No authors
Style manual for authors, editors and printers. 15th edn (2016). Canberra: Australian
Government Publishing Service.
Online
Wheeler, J.C. (2017) Cosmic catastrophes: exploding stars, black holes, and mapping the
universe. 2nd edn. e-book. New York: Cambridge University Press. Viewed 10 January 2012,
Available at: http://lib.myilibrary.com.ezproxy.li b.monash.edu.au/Open.aspx?id=
75048&loc=&srch=undefined&src =0
Kolbert, E. (2011) ‘The acid sea’, National Geographic, 219(4), pp. 100-121.
Devlin, M. (2012) ‘Keys found to success by the less privileged’, The Australian, 16 November,
p. 32.
b. Two authors
Prentice, C. and McCarthy, M. (2010) ‘Terms of ambivalence: cultural politics and symbolic
exchange’, Australian Literary Studies, 25(4), pp. 33-54.
c. Three authors
Prentice, C., Crossman, J. and McCarthy, M. (2010) ‘Terms of ambivalence: cultural politics and
symbolic exchange’, Australian Literary Studies, 25(4), pp. 33-54.
Online
Downing, S. (2013) ‘Social control in a subculture of piracy’, Journal of Criminal Justice and
Popular Culture, 17(1), pp. 77123, viewed 18 November 2011, Available at:
http://www.albany.edu/scj/jcjpc/jcj pc_vol17.html
World Bank (2014) World Bank annual report 2011, viewed 11 January 2012, Available at:
http://issuu.com/world.bank.public ations/docs/9780821388280/5
3. Theses
Printed
Howie, L. (2015) Terrorsex: witnesses and the reanimation of 9/11 as image event, commodity
and pornography. Doctoral Thesis. Melbourne: Monash University.
Online
Clark, P.G. (2011) Synthesis of interlocked molecules by olefin metathesis, doctoral thesis,
California Institute of Technology, California, viewed 31 January 2012, Available at:
http://thesis.library.caltech.edu/59 81/1/Paul_Clark_PhD_Thesis__810-2010.pdf
4. Websites
Fein, B. (2011) ‘The Patriot Act is at war with the constitution’, The American view: God, family,
republic, viewed 8 November 2011, Available at: http://archive.theamericanview.co
m/index.php?id=1770
5. Conferences
Papers
Gorman, M. (2015) ‘AACR3? Not!’ in BEC Schottlaender (ed.), The future of the descriptive
cataloguing rules: American Library Association Annual Conference, 22 June, Chicago: American
Library Association, pp. 19-30.
Published
van der Veer, G., Sloep, P. & van Eekelen, M. (2011) Computer Science Education Research
Conference, conference proceedings, Computer Science Education Research Conference (CSERC
'11), 7-8 April, Heerlen: Open Universiteit.
Online
Newland, L. (2017) Religion and politics: the Christian churches and the 2006 coup in Fiji, paper
presented at the 10th Pacific Islands Political Studies Association (PIPSA) Conference, 7-8
December, Vanuatu, viewed 3 February 2012, Available at:
http://ips.cap.anu.edu.au/ssgm/papers/conference_papers/pipsa/13
PIPSApaperLyndaNewland.pdf