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Technical Assistance Mechanism Flow

I. DIAGNOSIS
A. TA Needs Assessment Stage
1. For RQ-TA: assess Inputs from DEDP Implementation Results , QAA –
M&E Report, BEIS Data (Qualitative & Quantitative)
2. For DO-TA: assess inputs from SBM Readiness Assessment Results,
School AIP Implementation Results BEIS Data, QAA –M&E Report
(Qualitative & Quantitative)

II. STRATEGY FORMULATION

B. Planning Stage
1. Prioritize assessed TA Needs per DO/School
2. Prepare the TA Plan per DO/School
3. Establish agreements on performance targets.

III. STRATEGY IMPLEMENTATION

C. Implementation Stage
1. Execute the TA Plan Intervention
2. Conduct Progress Monitoring
3. Analysis: Team discussion on Progress Monitoring Results and
Planning for feedback.
D. Feedback
1. Discuss with the target group , quarter progress
2. Adjust performance targets
E. Adjustment of Quarter Plan/ Targets
1. Discuss results od “Stage D” with the team
2. Adjust TA plan

IV. MONITORING AND EVALUATION

F. Evaluation of TA Stage
1. Discuss with the target groups the Accomplishment vs. Performance
targets
2. Discuss with group over-all results vs. TA Plan
3. Prepare Inputs to Annual Report
G. Progress / Annual Report to Management Stage
1. Consolidation of progress / summative results
2. Analysis of TA results
3. Preparation of Quarter / Annual Report

The Technical Assistance Mechanism Flow is a structured process for providing

technical assistance (TA) to different entities (DOs - Division Office or Schools)
in order to support their development and improvement efforts. The flow
consists of several stages, each with specific activities and objectives. Let's go
through each stage step by step:

I. DIAGNOSIS
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At this stage, the focus is on understanding the TA needs of the entities (DOs
or Schools) and gathering relevant data to inform the assistance provided.

A. TA Needs Assessment Stage

For RQ-TA (Rapid Quality Technical Assistance): Assess inputs from DEDP
(Department of Education Development Plan) Implementation Results, QAA
(Quality Assurance and Assessment) – M&E (Monitoring and Evaluation) Report,
and BEIS (Basic Education Information System) Data (both qualitative and
quantitative data).

For DO-TA (District Office Technical Assistance): Assess inputs from SBM
(School-Based Management) Readiness Assessment Results, School AIP (Annual
Implementation Plan) Implementation Results, QAA – M&E Report (Qualitative
& Quantitative), and BEIS Data.

II. STRATEGY FORMULATION

At this stage, a plan is developed to address the identified TA needs.

B. Planning Stage

Prioritize the assessed TA needs for each DO/School based on their significance
and urgency.

Prepare the TA Plan for each DO/School, outlining the specific interventions
and activities to be undertaken.

Establish agreements on performance targets, which define the expected

outcomes or results that the TA interventions aim to achieve.

III. STRATEGY IMPLEMENTATION

This stage involves the actual implementation of the TA plan and monitoring
progress.

C. Implementation Stage

Execute the TA Plan interventions as outlined in the plan.

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Conduct Progress Monitoring to track the implementation of interventions and

assess their impact on the identified needs.

Analyze the Progress Monitoring Results as a team and plan for feedback to
improve the interventions if necessary.

D. Feedback

Discuss the progress with the target group (DO/School) in a quarterly manner.

Adjust performance targets if needed based on the progress and feedback

received.

E. Adjustment of Quarter Plan/Targets

Discuss the results of "Stage D" (Feedback) with the team.

Adjust the TA plan if required to align it with the revised performance targets
and feedback.

IV. MONITORING AND EVALUATION

This stage involves evaluating the effectiveness and impact of the TA
interventions.

F. Evaluation of TA Stage

Discuss the accomplishment versus the performance targets with the target
groups (DOs/Schools).

Discuss the overall results compared to the TA Plan to understand the extent of
success and areas for improvement.

Prepare inputs to the Annual Report, which documents the outcomes and
lessons learned from the TA interventions.

G. Progress/Annual Report to Management Stage

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Consolidate progress and summative results from all the TA interventions.

Analyze the TA results to assess the overall effectiveness of the Technical

Assistance Mechanism.

Prepare the Quarter/Annual Report, summarizing the achievements,

challenges, and recommendations for future improvement.

The Technical Assistance Mechanism Flow is a comprehensive process that

ensures a systematic approach to providing targeted support to different
entities, enabling them to address their specific needs effectively.

INPUT
DEDP Implementation Result
Division KPI Dashboard
BEIS Result
SBM Assessment Result
QAME / QATAME
RMEPA / OMEPA
Researcher

Process
Conduct TA Needs Assessment / Priority Improvement Areas/ Organized
RFTAT
Prepare Strat TA Plan
Implement the TA Plan
Give Feedback to clientele / School Division Offices (Responsible: RFTATs)
Make adjustments in TA Plan (Responsible: FTAD, QuaAD)
Evaluate TA provided
Prepare Progress / Annual Report

Output
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List of TA Needs / Priority Improvement Areas/ Organized RFTAT (Responsible:

FTAD, RFTATs)
TA Plans (Responsible: FTAD, RFTATs)
Progress Monitoring Report / Program Adjustments (Responsible: RFTATs)
Adjusted TA Plans (Responsible: FTAD)
Finalized Progress / Annual Report (Responsible: FTAD, PPRD, TA team
Leaders)

This passage outlines a process for providing technical assistance (TA) and
improving the performance of entities (e.g., Division KPI Dashboard, BEIS
Result, SBM Assessment Result, etc.). Let's break down the explanation of the
key terms and steps involved in this process:

Inputs:

1. DEDP Implementation Result: The results and outcomes of the implementation

of the Department of Education Development Plan initiatives and programs.
2. Division KPI Dashboard: Key Performance Indicators dashboard for tracking the
performance and progress of the division (educational division).
3. BEIS Result: Data and information from the Basic Education Information
System, which is a system used to collect and manage educational data.
4. SBM Assessment Result: Results from the assessment of School-Based
Management, a decentralized approach to managing schools.
5. QAME / QATAME: Quality Assurance and Monitoring and Evaluation processes
to assess the quality and effectiveness of educational programs.
6. RMEPA / OMEPA: Research Monitoring and Evaluation Plan and Organizational
Monitoring and Evaluation Plan, which are frameworks for monitoring and
evaluating research and organizational initiatives.

Process:

1. Conduct TA Needs Assessment / Priority Improvement Areas / Organized

RFTAT:
 Assess the technical assistance needs of the entities based on the inputs
mentioned above.
 Identify priority improvement areas that require immediate attention.
 Organize a team responsible for providing the required technical
assistance (RFTAT - Resource Faculty for Technical Assistance Team).
2. Prepare Strategic TA Plan:
 Develop a comprehensive plan to address the identified technical
assistance needs and priority improvement areas.
3. Implement the TA Plan:
 Execute the planned technical assistance interventions and activities.
4. Give Feedback to clientele / School Division Offices:
 Provide feedback on the progress of the technical assistance
interventions to the entities receiving the assistance (clientele) and the
School Division Offices.
5. Make adjustments in TA Plan:
 Review the effectiveness of the technical assistance plan.
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 If necessary, make adjustments or modifications to the plan to improve

its impact.
6. Evaluate TA provided:
 Assess the effectiveness and outcomes of the technical assistance
provided.
7. Prepare Progress / Annual Report:
 Create reports that document the progress and outcomes of the technical
assistance initiatives.
 This report can be used to track improvements and inform future
planning.

Outputs:

 List of TA Needs / Priority Improvement Areas / Organized RFTAT:

 A document outlining the identified technical assistance needs and
priority areas.
 An organized team (RFTAT) responsible for providing technical
assistance.
 TA Plans:
 Detailed plans that outline the strategies and actions to be taken to
address the technical assistance needs.
 Progress Monitoring Report / Program Adjustments:
 A report that tracks the progress of the technical assistance
interventions.
 Any necessary adjustments made to the technical assistance programs
based on monitoring outcomes.
 Adjusted TA Plans:
 Updated technical assistance plans reflecting any modifications made for
improved effectiveness.
 Finalized Progress / Annual Report:
 A comprehensive report summarizing the progress and outcomes of the
technical assistance initiatives.
 This report is prepared by the FTAD (Faculty Technical Assistance
Director), PPRD (Program Planning and Research Division), and TA team
leaders.