IMR652

REVISION ACTIVITY- 7.12.2023

Answer ALL questions and post it in U-FUTURE
Name: FATIN NAZIHAH BINTI MOHAMAD (2022958385)

a) Identify six (6) major knowledge areas in business system analysis.

(6 marks)
Six major knowledge areas in business system analysis is:

1. Understanding and documenting current business processes.

Analyzing workflows, identifying inefficiencies, and proposing
improvements.
Creating process models using tools such as flowcharts or business
process modeling notation (BPMN).

2. Requirements Analysis:

Eliciting and documenting stakeholder requirements.

Analyzing and prioritizing requirements.
Ensuring that requirements are clear, complete, and aligned with
business goals.

3. Data Modeling and Analysis:

Designing and analyzing data models to represent information flow

within the organization. Identifying data requirements and relationships
between different data elements. Ensuring data integrity and accuracy in
the system.

4. System Design and Architecture:

Translating business requirements into system specifications.

Designing the overall system architecture.
Defining the structure, components, modules, and interfaces of the
system.

5. Technical Skills and Tools:

Proficiency in using tools and technologies relevant to business systems

analysis, such as project management tools, data modeling tools, and
requirement management tools.
Staying updated on emerging technologies that can enhance business
processes.
 (4 marks)

6. Communication and Stakeholder Management:

Effective communication with stakeholders to understand their needs

and convey system-related information.
Managing stakeholder expectations and addressing concerns.
Facilitating collaboration between different business units and IT teams.
Project Management:

b) Explain four (4) types of business organizations.

1. Sole Proprietorship:

A sole proprietorship is the simplest form of business organization.

It is owned and operated by a single individual. The owner has full control
over business decisions and receives all profits but is also personally
responsible for any debts or liabilities.

2. Partnership:

A partnership is a business structure in which two or more individuals

manage and operate a business in accordance with the terms and
objectives set out in a Partnership Deed. There are different types of
partnerships, including general partnerships (where all partners share
equally in responsibilities and liabilities) and limited partnerships (where
there are both general partners and limited partners with restricted
liabilities).

3. Corporation:

A corporation is a legal entity separate from its owners (shareholders).

It can enter into contracts, own property, and incur debts. Shareholders
have limited liability, meaning their personal assets are generally
protected from the company's debts. Corporations can issue stocks to
raise capital and are subject to more complex regulatory requirements.

4. Limited Liability Company (LLC):

An LLC combines elements of a corporation and a partnership.

Owners are referred to as members, and they have limited liability for the
company's debts. LLCs provide flexibility in management structure and
profit distribution. They offer the benefits of limited liability while
allowing for a more straightforward operational structure compared to a
corporation.

2. State four (4) documents that act as regulations, procedures, and guidelines to formulate a
comprehensive records management program for public and private agencies.

1. ISO 15489-1: Information and Documentation – Records Management

(International Standard):

This international standard provides principles and guidelines for records management,
including the development of policies, procedures, and systems.
It covers the entire records lifecycle, from creation and capture to maintenance and disposal.
ISO 15489-1 serves as a valuable reference for organizations looking to implement best
practices in records management.

2. NARA (National Archives and Records Administration) Regulations (for U.S.

Federal Agencies):

In the United States, NARA establishes regulations and guidelines for federal agencies
regarding records management.
The Code of Federal Regulations (CFR), Title 36, Chapter XII, Subchapter B, contains
NARA regulations on records management.
Compliance with NARA regulations is essential for federal agencies to ensure the proper
preservation and accessibility of government records.

3. GDPR (General Data Protection Regulation) for Personal Data Management

(for EU and GDPR-compliant entities):

GDPR is a comprehensive regulation in the European Union that addresses the protection
and management of personal data.
It includes provisions related to record-keeping, data subject rights, and the secure
processing of personal information.
Organizations handling personal data need to formulate records management policies and
procedures that align with GDPR requirements to ensure compliance.
 4. ARMA International's Generally Accepted Recordkeeping Principles (The
Principles):

ARMA International, a professional association for records and information management,

has established a set of Generally Accepted Recordkeeping Principles.
These principles provide a framework for organizations to design and assess their records
management programs.
The Principles cover key aspects such as accountability, integrity, protection, compliance,
availability, retention, disposition, and transparency.