Sharing files with others from SharePoint Online or SkyDrive

After you save a document or notebook to SharePoint Online or to your SkyDrive location,
you can share the file with others. For example, you might have a file that’s too large to
send in an email message. You could be collaborating with other people on a document
and everyone needs to work on it at the same time, which is referred to as co-authoring. Or,
you might have a notebook with notes that meeting attendees need to view for an upcom-
ing meeting. Office Professional 2013 has made sharing easier than ever before by adding
sharing options for Excel, OneNote, PowerPoint, and Word files right in the Backstage view.

SEE ALSO For more information on co-authoring, see “Getting started with co-authoring”
later in this chapter.

When you share a file from your Office application, you can also set one of two permission
types, Can Edit and Can View. As each option name implies, those with Can Edit permission
can edit your file and update their changes on the cloud location. Those with Can View per-
mission have read-only access to your file, which means any changes they may make cannot
be saved to the cloud location.

You also have the option to require people to sign in with either their Microsoft account
or their Organization or School (Office 365) account in order to access the file. Although
requiring others to sign in may seem like an extra step, it helps protect your file. When you
share a file, you send a sharing link, which can potentially be sent to other people. If you
require sign in, only those you’ve explicitly shared your file with will be able to access it.

In this exercise, you’ll share the document that you created in the “Saving files on SharePoint
Online and SkyDrive” section with others.

SET UP All of the steps in the previous exercise need to be completed. Start Word if
it’s not already running, and follow the steps.

TIP The steps for sharing files also apply to Excel, OneNote, and PowerPoint.

1 Click the File tab to display the Backstage view, and then click Open.

2 From the Recent Documents list, click My First Word 2013 Document to open the
document in Word.

3 In the Backstage view, on the Share page, click Invite People.

90    Chapter 3 Sharing and collaborating