The document discusses the configuration settings for accounts payable in SAP S4 HANA Finance. It describes creating the necessary GL accounts, defining vendor account groups and assigning number ranges. It also covers defining accounts for cash discount taken, down payment reconciliation, and payment block reasons. Finally, it mentions creating the actual vendor master records to complete the basic accounts payable setup. The configuration ensures accounts payable transactions are integrated with the general ledger and supports standard payment processes.
The document discusses the configuration settings for accounts payable in SAP S4 HANA Finance. It describes creating the necessary GL accounts, defining vendor account groups and assigning number ranges. It also covers defining accounts for cash discount taken, down payment reconciliation, and payment block reasons. Finally, it mentions creating the actual vendor master records to complete the basic accounts payable setup. The configuration ensures accounts payable transactions are integrated with the general ledger and supports standard payment processes.
The document discusses the configuration settings for accounts payable in SAP S4 HANA Finance. It describes creating the necessary GL accounts, defining vendor account groups and assigning number ranges. It also covers defining accounts for cash discount taken, down payment reconciliation, and payment block reasons. Finally, it mentions creating the actual vendor master records to complete the basic accounts payable setup. The configuration ensures accounts payable transactions are integrated with the general ledger and supports standard payment processes.
PAYABLE CONFIGURATION 1. Introduction: The Accounts Payable application component records and manages accounting data for all vendors. It is also an integral part of the purchasing system: Deliveries and invoices are managed according to vendors. The system automatically triggers postings in response to the operative transactions. Payables are paid with the payment program. The payment program supports all standard payment methods (such as checks and transfers) in printed form as well as in electronic form (data medium exchange on disk and electronic data interchange). This program also covers country-specific payment methods. Postings made in Accounts Payable are simultaneously recorded in the General Ledger where different G/L accounts are updated based on the transaction involved (payables and down payments, for example). The system contains due date forecasts and other standard reports that you can use to help you monitor open items. You can design balance confirmations, account statements, and other forms of reports to suit your requirements in business correspondence with vendors. 1.1 Creation of GL Account required for Accounts Payables : Before starting the configuration of Accounts Payables, let us create GL accounts required for Accounts Payables. Go to transaction FS00 and create below GL accounts. 2 Configuration Settings The FI-AP module is implemented for the following company codes: 1009 – ABC Electronics Inc. 2.1 Define Accounts Groups (Vendors) Via Menus IMG Financial Accounting (New) Accounts receivable and Accounts payable Vendor Accounts Master data Preparations for creating Vendor master data Define Accounts Groups with screen layout (Vendors) Via Transaction Code OBD3 2.2 Create number ranges for Vendor Accounts: Via Menus IMG Financial Accounting (New) Accounts receivable and Accounts payable Vendor Accounts Master data Preparations for creating vendor master data Create number ranges for vendor Accounts Via Transaction Code XKN1
2.3 Assign Number ranges to Vendor account groups:
Via Menus IMG Financial Accounting (New) Accounts receivable and Accounts payable Vendor Accounts Master data Preparations for creating Vendor master data Assign number ranges to Vendor account groups Via Transaction Code OBAS 2.4 Define Account Cash Discount Taken: Via Menus IMG Financial Accounting (New) Accounts receivable and Accounts payable Business Transactions Outgoing Payments Outgoing Payments Global settings Define Accounts for Cash Discount Taken Via Transaction Code OBXU
2.5 Define Reconciliation Account for Down payments
made: Via Menus IMG Financial Accounting (New) Accounts receivable and Accounts payable Business Transactions Down Payments Made Define Reconciliation Accounts for Down Payments Made Via Transaction Code OBYR 2.6 Define Payment Block Reasons : Via Menus IMG Financial Accounting (New) Accounts receivable and Accounts payable Business Transactions Outgoing Payments Outgoing Payments Global Settings Define Payment Block Reasons Via Transaction Code OB27
3. Vendor Master Data creation:
Via Menus Accounting Financial Accounting Accounts Payable Master records Create Via Transaction Code FK01 /XK01 Reconciliation account: It is the link between GL and AP sub ledger. It is always a required field Sort Key: When we display the FBL1N report, by default the report is sorted based on the sort key in the master data. It can be posting date, document date, document number etc. Payment terms: Whether a payment should be made immediately or within 30/60/90 days is designed through payment terms. Payment block: For some reasons, if we do not want to make payment to a Vendor, put a block here.