DART+ Coastal

Monthly Progress Meeting No 1

26th January 2022

Microsoft Teams
Agenda
1. Status update on overall project - Gillian
2. Status update on overall delivery programme - Gemma
3. Engineering update – Rob S
4. SET update – Chris C
5. R/O and EIAR – Gillian
6. Commercial - Roland
7. Surveys / Procurement - Juli
8. Risk - David Miller
9. PSDP - Ian Anderson
10. Safety Assurance - Stuart Haden
11. AOB
Status Update on DART+ Coastal

Key Activities underway – Projectwide

• Updating Project Plans in line with commencing Phase 3 on Northern Line
• Lessons Learned workshop
o Resources – more experienced personnel needed
o Programme – very detailed programme difficult to work with to drive team, client and project outputs
o Change management - need to be more structured and rigorous in our approach to change management
o Phase 2 optioneering

• Client Relationship
o Revising our meeting schedule
o Lines of Communication

• Commercial
• Tracksmart

• Risk Managment
DART+ Coastal – Team Org Chart
Coastal North Programme

DART+ Coastal North

• PC1 - Feb 2022

• Design freeze for PC2 – June 2022

• PC2 - September 2022

• Preliminary design complete – End 2022

• RO submission – March 2023

• Tender issue – Feb 2024

Coastal South Programme
DART+ Coastal South

• Initial Consultation – May 2022

• PC1 - Sept 2022

• Design freeze for PC2 – End of 2022

• PC2 - February / March 2023

• Preliminary design complete – Sept 2023

• RO submission – Sept 2023

• Tender issue – Sept 2024

BEMU Programme

• Preliminary Design – August 2022

• Planning application submission –

June 2022

• Tender documents issued – December

2022

• BEMU works complete - Dec 2024

Northern Line
Status Update- Key Activities in Upcoming Period

• RILA Topo survey Review

• Boots on ground topo specification
• Substation Optioneering
• Bridge Clearance Optioneering
• Planning for Phase 3?
Key Inputs/ Dependencies from Wider Team
• Topo survey requirements
• Stakeholder meetings with regards to Substation

Update on Issues/ Risk

• Sign off of remainder of Phase 2 documents (eg Depots)
• Need approval of Phase 2 to start Phase 3 Design – Programme impact if not achieved by mid Feb
Southern Line
Status Update- Key Activities in Upcoming Period

• RILA Topo survey Review

• Boots on ground topo specification
• Close out MCA and produce documentation for Bray and Enis Lane level Crossing
• Produce PC 0 Documentation
• Re-start Sandymount design process

Key Inputs/ Dependencies from Wider Team

• Agree PC 0 contents
• Topo survey requirements
• Input to optioneering technical report for Bray and Enis Lane level Crossing

Update on Issues/ Risk

• Decision needed from IE on Bray to Greystones Service level
 1
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File: Design Team Org Chart Jan22.pdf Location: \\global\europe\Dublin\jobs\279000\279933-00\Internal WIP\ZM_ProjectMgmt\Org charts\Arup\

10
BEMU – B1 & B4

Key Activities in Upcoming Period

B1 Stabling Rd

• Developing Preliminary Design – pway, lineside civils, Geotech

B4 Depot Modifications:

• Awaiting IE response to RFIs

• Awaiting IE acceptance of Depot Spec (submitted 17th Dec 2021)
• Specification Appendices added to programme. Work to start once IE accept main specification document
• Costing started
BEMU – B1 & B4

Key Inputs/ Dependencies from Wider Team

B1 Stabling Rd:
• Awaiting survey data

B4 Depot Modifications:
• Awaiting IE response to RFIs

• Awaiting IE acceptance of Depot Spec (submitted 17th Dec 2021)

Update on Issues/ Risk

B1 Stabling Rd:
• Change Notice 26 (KK drafted 23rd Dec – has anything happened with this?)

• Early Warning - Quality of and information within Murphy’s survey is insufficient for Pway Design to progress

B4 Depot Modifications:
• IE slow response to RFIs

• IE slow acceptance of Specification

North SET
Key Activities in Upcoming Period
• Substation location MCA conclusion
• Receive ESBN feedback on substation connection issues
• Close out Phase 2 documents (uncertainties on FRS compliance)
• Complete update of RVTM and deliver presentation to IE

Inputs and Dependencies from wider Team

• On-going coordination for LSC, structures and GI for OHLE design

Key Risks
• Substation location conclusion delays – lack of IE clarity on option criteria
• Risks with ESBN ability to provide required supplies
South SET
Key Activities in Upcoming Period
• Conclusion of change notice to progress optioneering approach for OHLE feeder network
• Close out Phase 2 documents (uncertainties on FRS compliance)

Inputs and Dependencies from wider Team

• Any key Inputs / dependencies from wider team to be discussed
• Continue coordination of Ops and Ardanuy to confirm our confidence in the design basis for signalling

Key Risks
• Uncertainties around IE decisions on options for feeder network and redundancy
• Eliminate uncertainties regarding exact signalling capacity
BEMU SET
Key Activities in Upcoming Period
• Build on final service level confirmation and issued documents
• Continuing engagement with ABB, Toshiba, Siemens for Energy Storage system
• Establish further details on the substation modular packages from suppliers
• Establish dimensions of individual structures within site compound
• GI coordination for OCR design
• Survey data for cable routes and UTX
• Technical queries for Alstom for track/train interface

Inputs and Dependencies from wider Team

• GI coordination
• Planning for substation in Marsh road

Key Risks
• Alstom interface is becoming a significant risk due to the absence of any requirements in their supply for this interface
RO / EIAR
Key Activities in Upcoming Period
• PC1 Northern Line – TBC pending approval of the Phase 2 Feasibility Working Cost Estimate.
• DART+ Coastal South – Finalise PC strategy for the SL.
• Continue meetings with local authorities for DART+ Coastal North and for DART+ Coastal South and BEMU

Inputs and Dependencies from wider Team

• Stakeholder engagement – scheduling of focused meetings
• Agree content and format of initial PC on the Southern Line
• Detail on ancillary infrastructure design (Northern Line) – substations, compounds, etc required soon to enable environmental baseline
surveys – ecology, LVIA, noise, etc (summer 2022)
• BEMU design detail required to enable FRA, EIA/AA screenings, LVIA, etc in time for planning application

Key Risks
• One of main risks on project is around delay associated with the PC and in RO determination
• Very tight programme, with dependency on design freeze dates being met to enable RO submission on time
Commercial

Status Update- Key Activities in Upcoming Period

Now almost 3 months in to working to our new budgets – from 1st November.
Internal reporting against these budgets.
Finalised package owners.
Package owners will receive timesheet summaries for review from this week.
Package owners will receive update on costs to date per package V’s budget from end Jan.

Each month end – package owner activities:

Review timesheets and request transfers – coordinate through RB.
Advise on % complete against each package.
Advise deliverables achieved and invoiceable (period based).
Update resource forecast (if required).
Advise on reasons for variance if any….. change control
 DART+ Coastal
DART+ Coastal
Current Work Packages Phase 2 Phase 3
Phase 4 Phase 5a
25/1/21 Concept Design Preliminary Design

Management Linewide North South Management Linewide North BEMU

Delivery
PMO Delivery Mgt Delivery Mgt Design Other PMO Design Other
Management

Procurement & Procurement

Environmental Railway Order Railway Order
Commercials
(285049-24) (285050-01) Delivery Mgt (285050-32) Commercials Delivery Mgt Cost Mgt & Cost Mgt
(285051-03) (285051-51)

PC Survey Mgt
Procurement & Sandymount Procurement & Environmental SET Civils Environmental Environmental
Cost Mgt Cost Mgt
(285049-25)
(285050-02) (285050-34) (285050-33) (285049-34) (285051-02) (285051-05) (285051-52)

Environmental Ops Construction

PSDP Bray to Greystones Environmental Turnbacks Safety Assurance
(285050-04) Modellling Planning
(285049-26) Surveys
(285050-35) (285050-37) (285051-10) (285051-54)
(285049-35) (285050-06)

Environmental Safety
Railway Order Operations Bray Turnback PSDP
(285049-27) (285050-06) (285050-36)
Surveys (285050-
(285049-36)
Ardanuy Assurance Civils (285051-55)
39) (285051-07)

Bray and Ennis Construction

Safety Assurance SET Civils Arup Surveys Railway Order Railway Order
(285049-28) Ln RdX (285051-08)
Planning
(285050-07) (285050-42) (285049-37) (285051--56)
(285050-38)

Safety
Arup Surveys PC Surveys
(285050-08)
Ardanuy
(285050-43) Assurance Corderoy Ardanuy
(285049-38)

Geotechnical Geotechnical
Investigation Investigation Corderoy
(285050-10) (285050-44)

PACKAGE OWNERS
PC Surveys
Corderoy
(285050-31)
Gillian Sisk Tony Sumner Chris Cox Roland Bourke Darragh Beirne

Ardanuy Clodagh O’
Ian Anderson Alex Leung Alexander Leung Juli Crowley
Donovan

Kayleigh
Stuart Haden Ronan Travers John Briody Tom Honnywill
Corderoy Komarnyckyj
Commercial

Key Inputs/ Dependencies from Wider Team

Change Control – Flag Potential Changes to:

Package Owner → Lead → (Design) Manager → Project Manager

As per chart Tony Sumner Rob Snell Gillian Sisk
Darragh Beirne Chris Cox
Mike Burke Clodagh O Donovan
John Briody Roland Bourke
Juli Crowley
Clodagh O Donovan
Padraig Coakley
Rob Davies
Stuart Haden
Chris Cox (BEMU)

Change Control – Do not proceed with changed scope without PM approval.

Commercial

Do Not Commence Work that is outside our

scope without PM Approval.
Surveys / Procurement
Key Activities in Upcoming Period Inputs and Dependencies from wider Key Risks
Procurement Strategy Team Risk is from externals.
• Main Project Procurement Strategy, input from Procurement Strategy
• BEMU • Main, GJ and RB • IE sign off
Procurement Plans • BEMU, KK and RB
• Main Topo and Utilities GI contract
Procurement Plans, input from • IE review of tender
GI Tender Evaluation and Appointment • Topo and Utilities technical and design
• Tenders due to be received team assessment
Traffic Survey Close out GI Tender Evaluation and Appointment, Topo
• Certify payment input from • Contractor not meeting
Survey Management Plan • GI Team programme, information
• Review, input internal processes and delegate Traffic Survey Close out , input from not correct
input • Input from others finished
Topography Contract Survey Management Plan, input from
• Point of contact, chasing information • Input from Geo team once our review
• Organise information review complete as GI will encompass main body of
• Certify Payment survey management.
• Change order management Topography Contract, input from
• Topo design team
RISK
Risk and issue updates

Monthly Risk Change

250

206 215 213

200

150
125 125 132 130
120 119 121
100 103 107
93
80 76 80 82
70 70 68 64 63
50 60 60 59
50 43
39 38 38
21 26 26 25
91 91 11
0 160 18 1 6 6 5
Tuesday 1 June Thursday 1 Sunday 1 Wednesday 1 Friday 1 Monday 1 Wednesday 1 Saturday 1
2021 July 2021 August 2021 September October 2021 November December 2021 January 2022
2021 2021

Current High Risks Current Medium Risks Current low risks

Target high risks Target Medium Risks Target Low risks
PSDP

Key Activities in Upcoming Period

• Continued review of the design development of the study packs

• Update of the hazard record
• H&S reviews with design teams on BEMU study packs
• B1 Stabling Road
• B2 Substation
• B3 Charging Roads
• B4 Depot Modifications
• Preliminary Safety and Health Plan for Southern GI in February
• PSDP Workshop with IE for BEMU in March
• Preliminary Safety and Health Plan for BEMU in September
PSDP

Key Inputs/ Dependencies from Wider Team

• Inclusion of the PSDP in any key workshops/meetings on study packs

• Attendance and input by team at PSDP Workshop for BEMU

Update on Issues/ Risk

• Nothing in particular to note