Document Issue Date

PCWI16 03 20/06/2022

Page|1
Documents Checklist for GRS & RCS
No. Document/Record name Remarks
A. General Requirement
1. Business licenses (Trade, Export, import license, fire etc.)
2. Organization chart
3. Application form with sign and company chop (prior to audit)
Client agreement with sign and company chop (prior to
4.
audit)
5. Filled up management plan (prior to audit)
Allocated machine/ area for GRS/RCS production floor/ store
6.
(layout)
In case of CB migration, last audit result with corrective action
7.
(prior to audit)
Previous GRS/RCS certificate of Applicant (if any) (prior to
8.
audit)
Sub-contracting agreement (if any) and related records
9.
(prior to audit)
10. Process flow chart
11. Valid GRS/RCS certificates of sub-contractors (if any)
Valid GRS/RCS certificates of input material (Yarn, Fabric
12.
etc.) suppliers
Reclaimed Material Supplier Agreement. (for material
13.
recycler)
Invoice, transportation documents, work order etc. for
14.
process sub-contracting.
15. Reclaimed Material Declaration. (for material recycler)
16. All purchasing records of recycled raw materials
17. All Transaction certificates of input and output materials
Complete file for GRS/RCS order with all production records,
18.
transportation, movement etc.
Invoice, transportation documents etc. for raw material
19.
suppliers.
20. Product list of GRS/RCS
21. Awareness training records for GRS/RCS
GRS/RCS Goods handling procedures and work instructions
22.
(SOP)
23. Cleaning register for GRS/RCS production areas/ machines
Job description of all responsible personnel involve in GRS,
24.
CCS, RCS criteria implementation.
25. CCS declaration
26. Volume reconciliation
27. Annual internal audit report
B. Social Requirements
Policies for Child Labor, child labor remediation, Force labor,
Harassment and abuse, Discrimination, Working hours,
28.
Compensation, Health and Safety, Freedom of association,
Legal rights & benefit, waste management policy etc.
29. Jab description of social compliance responsible personnel
30. Signed commitment to comply with the GRS social criteria

GSCS International Ltd.

 Document Issue Date
PCWI16 03 20/06/2022

Page|2
Documents Checklist for GRS & RCS
No. Document/Record name Remarks
All training records including fire drill, legal requirements,
31.
policy/ procedures, H&S etc.
Personal files for all workers (new joiner, resigned/lefty
workers), medical assistance, pregnant workers, boiler
32.
operators, generator operators, H&S and environmental
responsible personnel etc.
33. Contractual workers agreement (if any)
Record of trade union/ workers representatives/ workers
34.
committee
35. Compliant register and disciplinary action process & log
36. Anti-harassment committee and records
37. H&S Risk Assessment
38. H&S committee and records
39. Accidents and injury records
40. Health check-up records of relevant persons
41. PPE list and management records
42. First aider, fire fighter, rescuers etc. list
43. Medical agreement (if require)
44. Firefighting equipment list and inspection records
45. Toilet, washroom facility list
46. Drinking water test reports
47. Building approval including stability and safety
48. Wages and benefits related records
49. Time keeping records
50. Leave and holiday register
51. Working hour permission
C. Environmental Requirements
52. EMS Manual
All legal permits related to environment like water uses,
53. wastewater discharge, wastages, energy uses, chemical
uses etc.
Job description of responsible personnel involve in GRS
54.
environmental requirements.
Environmental procedure (law updating, environmental
55.
parameter, tracking, target, goal, improvement etc.)
Operating and Safety Instructions for machines, workplaces,
56.
high-pressure equipment etc. (if any)
57. Procedure and relevant training records
Energy, water, wastewater, waste etc. consumption and
58.
discharged records
59. ETP & Drainage layout plan
60. Wastewater and sludge test report (where applicable)
61. Air emissions inventory
62. Wastage including sludge contract and permit
D. Chemical Requirements
Dyes and chemical list for GRS products (dyeing/ printing/any
63.
other processes).

GSCS International Ltd.

 Document Issue Date
PCWI16 03 20/06/2022

Page|3
Documents Checklist for GRS & RCS
No. Document/Record name Remarks
Conformity proof (ZDHC, REACH, Blue sign, GOTS etc.) for GRS
64.
dyes & chemicals.
Requisition for chemical purchasing, transportation
65.
documents, Invoice etc. for GRS dyes & Chemicals.
66. Recipes for GRS orders
67. Original SDS for all dyes & chemicals
68. Permit for chemical usage
Job description of responsible personnel involve in GRS
69.
chemical requirements.
70. All chemical related training records
All policy/ procedure related to Chemical management
71.
system

GSCS International Ltd.

 Document Issue Date
PCWI20 03 20/06/2022

Page|1
Documents Checklist for RWS
No. Document/Record name Remarks
1. Business licenses (Trade, Export, import license, fire etc.)
2. Organization chart
3. Application form with sign and company chop (prior to audit)
Client agreement with sign and company chop (prior to
4.
audit)
5. Filled up management plan (prior to audit)
Allocated machine/ area for RWS production floor/ store
6.
(layout)
In case of CB migration, last audit result with corrective action
7.
(prior to audit)
8. Previous RWS certificate of Applicant (if any) (prior to audit)
Sub-contracting agreement (if any) and related records
9.
(prior to audit)
10. Process flow chart
11. Valid RWS certificates of sub-contractors (if any)
Valid RWS certificates of input material (Wool, Yarn, Fabric
12.
etc.) suppliers
Invoice, transportation documents, work order etc. for
13.
process sub-contracting.
14. All purchasing records of certified wool material
15. All Transaction certificates of input and output materials
Complete file for RWS order with all production records,
16.
transportation, movement etc.
Invoice, transportation documents etc. for raw material
17.
suppliers.
18. Product list of RWS
19. Awareness training records for RWS
20. RWS Goods handling procedures and work instructions (SOP)
21. Cleaning register for RWS production areas/ machines
Job description of all responsible personnel involve in CCS &
22.
RWS criteria implementation.
23. CCS declaration
24. Volume reconciliation
25. Annual internal audit report

GSCS International Ltd.