Owner-Architect Agreement

UAP Document – 401-A

Date :
Owner/ Client :
Attention :
Thru :
Subject :
Dear Sir/s :

This will confirm our agreement for me to furnish professional services as Architect of
your
Proposed Project :
Located at :
In accordance with the following terms and conditions:
I. GENERAL SCOPE OF ARCHITECTURAL SERVICES
The ARCHITECT/S shall perform professional services, which shall consist
generally of the following:
1. Preliminary services include conferences with the client and inspection of the
building site.
2. Schematic Design based on the requirements/needs of the OWNER as
follows:
2.1 Ground Floor
2.1.1 Porch and Parking Area
2.1.2 Living Area
2.1.3 Dining and Kitchen Area
2.1.4 Toilet and Bath
2.1.5 Dirty Kitchen
2.2 Second Floor
2.2.1 Master Bedroom
2.2.2 Bedroom 1
2.2.3 Shared Toilet and Bath
2.2.4 Terrace
2.2.5 Family Area
2.2.6 Office Room
3. Preparation of Final Design Development drawings including perspective.
4. Preparation of Contract Documents consisting of the following:
4.1 Architectural Drawings and Details
4.2 Structural Drawings and Details.
4.3 Electrical Drawings and Details.
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 Owner-Architect Agreement
UAP Document – 401-A

4.4 Sanitary and Plumbing Drawings and Details.

4.5 Mechanical Drawings and Details if required.
4.6 Specifications.
4.7 Budgetary Cost Estimates/ Bill of Materials.
5. Periodic visits to Construction Site are charge Per Diem Basis.
(Note: 8-hour of full-time supervision or construction management, if required,
will be under a separate contract).

II. ARCHITECT’S FEE

The owner agrees to pay the Architect under the Architect’s National Code
(UAP Doc. 202) a basic fee of Ten percent (10%) of the Total Estimated
Project Construction Cost. However, the fee shall be adjusted up or
down based on the Final Construction Cost.
III. MANNER OF PAYMENT
1. Upon signing of this Agreement, the Owner/ Client shall pay the Architect
in the following manner: The Amount of Twenty-Five Thousand Pesos
(Php 25,000.00) as a minimum payment for Architect’s basic services shall
be paid by the Owner as engagement fee or as the acceptance fee of the
Architect that shall cover the mobilization component of the services in a
Non-refundable basis and shall be deducted to the initial Project
Construction Cost.
However, monthly retainer fees can be arranged and deducted from the
total fees during the preparation of the different phases of the project up to
the completion of Contract Documents.
2. Upon completion of the preparation of the Schematic Design Phase
- 25% of the Architect’s Fee.
3. Upon completion of the preparation of the Schematic Design Phase up to
Final Design Development Drawings – 25% of the Architect’s Fee.
4. Upon completion and submission of Seven (7) sets of signed and sealed
Contract Documents – 40% of the Architect’s Fee. (Equivalent to 90% of
total fee).
Note: a. Seven (7) sets of the proposed Construction Documents
(review sets) shall be furnished, at the Architect's expense,
for the Owner's review and approval before reproducing
copies for bidding purposes, however, extra sets of
Construction Documents will be the expense of the Owner.

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 Owner-Architect Agreement
UAP Document – 401-A

b. The Architect is entitled to 90% of his fee based from the

Final Construction Cost once the Contract Document Phase
are completed.
5. During Construction Implementation (Periodic visits) – the balance of fee
computed on the Final Project Construction Cost. The time frame for
construction implementation shall not be more than 1.3 of the time allotted
for the project. Any extra time necessary for periodic observation will be
renegotiated.
6. Upon request of the Architect, the Owner agrees to make partial payments
during each of the various stages of work, provided that such payments
are within the framework of the payments outlined above.
Summary:
WORK PHASE FEE DUE CUMULATIVE
AMOUNT
Upon Signing of Service To be deducted to +/-%*
Agreement/ Contract. Professional Fee based on
initial PCC.
Non-refundable.
Upon completion of the Schematic +25% of PF 25%**
Design (Schematic Drawings)
Upon completion of the Design +25% of PF 50%**
Development Phase (Architectural
Drawings)
Upon completion of the Allied +20% of PF 70%**
Engineering Drawings for Contract
Document Phase
Upon completion of Specification +20% of PF 90%**
and Bill of Materials for Contract
Document Phase
Bidding or Negotiation Phase Adjust fee to be equal to 90%***
90% of PF, based on
winning bid
Upon completion of work 10% of PF (5% for civil 100%****
liability, 5% for Periodic
Construction Supervision).

Table 1: Payment Schedule for Architect's Professional Fee

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 Owner-Architect Agreement
UAP Document – 401-A

Note: Project Construction Cost (PCC)

*Based on initial PCC ***Based on winning bid
**Based on latest PCC ****Based on Final PCC
IV. DELAYED PAYMENT
Any payment due the Architect beyond 30 days from receipt of billing shall bear
2% interest per month.
V. EXTENDED OR DELAYED CONSTRUCTION
If portions of the building are erected at different periods of time, charges
pertaining to services rendered during Construction Phase shall be adjusted
proportionately. When the suspension of construction exceeds a period of 6
months, the fee for the remaining works shall be doubled or renegotiated.
VI. DATA REQUIRED FROM THE OWNER
All technical description of property, duly certified lot and vicinity plans, contour
maps, etc. at a convenient scale and other relevant data will be furnished by the
Owner/ Client so that the design of the project can start immediately.
VII. CHANGE AND/ OR REVISIONS
2 revisions included in Design Development is allowable, However, Any changes
and/ or revisions requested by the Owner after the approval of final design
shall be subjected to compensation agreed by both parties but not less
than man-hour time charge plus materials used times a factor of 2.5.
VIII. OWNERSHIP OF DOCUMENTS
Contract Documents shall remain the property of the Architect in accordance with
R.A. 9266 and R.A. 8293 whether the design is executed or not. Additional copies
when required will be for account of the Owner.

Very truly yours,

____________________________ Conforme ____________________________

Architect Owner-Client

____________________________ Date ____________________________

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