Vendor Codification User Manual

1. Go to url http://202.21.35.145:8080/apex/f?p=112 & Register.

2. CIL HQ will approve the user credentials & mail will be

triggered to their respective mail id indicating Username &
Password.

3. Click on Vendor Master---> Check if PAN exists if not Click

on Create---->Enter all the Mandatory fields--->Create.
Note: PAN no is unique across Vendor Master. You cannot
add Duplicate PAN.

4. Now to fill shipping address Click on Shipping Address---> If

Register Address & Shipping Address are same, click on copy
Register address button else click on create button to enter the
Details. If you are copying Register Address, enter Bank
Details & GST using Pencil Mark on left side.
Note: 1. For one vendor Master(Register Address) record you
can add multiple Shipping Address.
2. While updating Shipping address upload GST/PAN, address
proof & Bank Details proof Documents.

5. If in shipping address details tab already CIL Vendor Code

exists please check GST+ Shipping Address with Pincode
before using CIL Vendor Code.
Note: If Bank Account details mismatch for that particular
GST+Address with Pincode, Click on Add multiple Bank
Account tab--->Click on create-->Enter details click on create.
No Approval is required for adding multiple Bank Account
details.
6. After entering shipping address details, status will be in
requested. After Subsidiary HQ approves & finally CIL HQ
approves CIL Vendor Code will be generated. CIL Vendor
Code will be available in the Shipping Address tab for that
particular GST & Address.

7. For Selecting CIL Vendor Code users can also search using
GST in Approved CIL Vendor Code tab. Users has to verify
GST+ Shipping Address with Pincode before selecting CIL
Vendor Code.

7. For Vendors having No PAN number. Search in Vendor Master

tab NOPAN in PAN field. Add Shipping Address Details in it.

8. For Vendors having No Bank Account, Enter Bank Account No

as NA & IFSC as NA.

9. In User Specific Vendor Master with Status tab users can check
the details of the vendors they have entered along with status,
Sub Remarks & CIL Remarks.

10. For Unregistered Party, leave GST no as blank, system will

accept it. Upload PAN doc in this case for verifying Vendor
Name.

Responsibilities:

1.Vendor Creation: User Department from Sub HQ, Area, Unit.

2. Vendor Approval: MM Module SMEs from subsidiary HQ.
3. Final Approval: CIL HQ.
Contact numbers of SMEs & CIL HQ is present in Help tab.