The Checklist

HSSE INSPECTION CHECKLIST AND MAIN FINDINAGS

BUILDING: Administrative Building and Common areas DATE OF INSPECTION: 05/11/2023

INSPECTION CARRIED OUT BY: Abdulaziz Al Sulayyim DATE OF SUBMISSION: 07/11/2023
OVERALL RISK RATING : High EMAIL: AAlsulayyim@adi.edu.sa

WORKING ENVIRONMENT
ITEM M PM NM N/A Risk level
a) HSSE / Safety Policy statement posted and shared with staff. √ High
b) Working temperature √ Low
c) Adequate ventilation √ Low
d) Adequate lighting √ Low
e) The environment is not dusty √ Medium
f) Noise hazard accepted √ Medium
g) CCTV Operations and Physical Security √ High
h) Manholes around the place are covered and safe √ Low

HOUSEKEEPING
ITEM M PM NM N/A Risk level
a) Inspection area tidy, clean and well organized √ Low
b)Steps and stairs clear of obstructions and clean √ Medium
c) Tripping hazards √ Low
d) Chemicals and hazardous materials storage, disposal and labelled √ High
e) No smoking signage √ High
f) Waste management √ High

FIRST AID AND EMERGENCY

ITEM M PM NM N/A Risk level
a) Emergency contact information (HOTLINES) √ High
b) Employyes trained in emergency procedures (evacuation & fire) √ High
c) First aid kit √ High
d)Automated external defibrillator (AED) √ High
e)Evacuation maps are available √ High

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 The Checklist

KITCHEN AREAS
ITEM M PM NM N/A Risk level
a) Surfaces and floors are clean √ Low
b) Fire extinguisher /Fire blanket √ High
c) Storage √ High
d) Cooking/Electrical appliances √ Medium
e) Kitchen hoods, ducts, and suction fans are clean from greases √
f) Wet chemical fire suppression system at the kitchen hood √
g) Waste Disposal √ High

FIRE PRECAUTIONS
ITEM M PM NM N/A Risk level
a) Fire extinguishers (available/inspected) √ High
b) Fire hose (available/inspected) √ High
c) Fire pump and jockey pump (available/inspected) √ High
d) Fire Rated Construction √ High
e) Breeching Inlet/Fire Department Connection/Fire hydrant √ High
f) Employees trained to use fire-fighting equipment √ High
g) Emergency lighting √ High
h) Escape routes √ High
i) Fire exit doors √ High
j) Pull station /brek glasss √ High
k) Smoke/heat detectors √ High
l) Sprinkler system √ High
m) Evacuation plan procedure √ High
o) Assembly points √ High
p) Participation of Fire drill annually √ High
q) Participation of Fire drill annually √ High
r) Emergency exit signage √ High

ELECTRICAL SAFETY
ITEM M PM NM N/A Risk level
a)warning signs √ High
b)Standard operating procedure (SOP) √ Medium
c) Trailing leads hazards √ Medium
d) Plugs, sockets and extension cord √ High
e) Electrical equipment grounded √ High
f) Electrical rooms are (maintained,clean, clear of obstruction and √ High
ventilated)
g) Electrical panels are covered . √ Medium

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 The Checklist

MECHANICAL
ITEM M PM NM N/A Risk level
a) warning signs √ High
b) Mechanical
c) Standard operating procedure
rooms are (SOP)
(maintained,clean, clear of obstruction and √ Medium
ventilated) √ High
e) Emergency stop buttons √ High
f) Leakage/ spill √ Low
g) AC systems √ Low

LPG TANKS & GAS CYLINDERS

ITEM M PM NM N/A Risk level
a) Solenoid valve is available and functional √
b) Gas detectors (available/inspected) √
c) Liquefied petroleum gas (LPG) tanks maintained /inspected √
d) Safe Work Procedure for gas usage and transport √
e) Compressed gas cylinders secured with chain √ High
f) Contents of cylinders properly identified √ High
g) Cylinders are stored safely √ High
h) Empty cylinders are separated from full cylinders √ High

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 The Checklist

Likelihood of Risk
Severity of Risk (impact)
(Probability )
Minimal : 1 = first aid injury Unlikely=1
Minor : 2 = medical aid injury, minor illness, minor property damage. May Happen=2
Substantial : 3 = lost time injury or illness, temporary disability, potential injury, substantial property Likely=3
damage.
Severe : 4 = Severe (death, serious injury or illness with more than 2 days in the hospital, permanent Very Likely=4
disability, extensive property damage.

Risk Value = Likelihood of Risk X Severity of Risk

Risk Level
R = 10 up to16, Very High Risk (take immediate action to eliminate the risk or implement appropriate controls to lower the risk)
R = 6 up to 9, High Risk (take immediate action to eliminate the risk or implement appropriate controls to lower the risk)
R= 4 up to 11, Medium Risk (take timely action to implement appropriate controls to lower or minimize risk)
R= 0 up to 3, Low Risk (continued operation is permissible with minimal controls)
Risk Assessment Matrix

LEGENDS :
M: Meet the safety requirements
PM : Partially Meet the safety requirements
NM: Not Meet the safety requirements
N/A: Not applicable
M PM NM
Final Result 0 21 37

OVERALL RESULT
M PM NM

0%

36%

64%

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 The Main Findings

HSSE INSPECTION CHECKLIST AND MAIN FINDINAGS

BUILDING : Administrative Building and Common areas DATE OF INSPECTION: 05/11/2023

INSPECTION CARRIED OUT BY: Abdulaziz Al Sulayyim DATE OF SUBMISSION: 07/11/2023

OVERALL RISK RATING : High EMAIL: AAlsulayyim@adi.edu.sa

S.NO MAIN FINDINAGS LOCATION RISK LEVEL ACTION REQUIRED ACTION BY TIME FRAME
Poor CCTV Operations OBSERVATION
•It has been observed that CCTV is not
performing well having lags and not live-timing
due to connectivity, DVR etc.
•Only 64 cams partially working
•Many blind spots are found.
1 All ADI premises High ACTION REQUIRED: SFCL one week
•93 cams must be fully operated.
RECOMMENDATIONS (To be discussed later
on)
•Increasing surveillance camera quantities as
per site survey.
•Upgrade the exciting system.
Access Control & Time Attendance
OBSERVATION
•There is no system to protect access to all ADI
facilities.
•Time attendance is not available.

ACTION REQUIRED:
There is a new system developed by Dahua
that can be used to do both of the above
2 All ADI premises High SFCL TBD
observations in one device (biometric), using
AI software. Access card is not recommended
for ADI business, neither for employees, sub-
contractors nor for students.

NOTE:
(Dahua Technology is a world-leading video-
centric AIoT solution and service provider).
ACTION REQUIRED:
The PTW is a mandatory procedure for ADI
It has been observed there is no Permit-to-work (PTW) such as Hot
facilities operations on a daily basis, also it is
3 work permit, general permit, working at height, Confined Spaces entry, All ADI premises High SFCL 3 days
mandatory for insurer's claims, especially the
Fire protection impairment permit, etc..
hot work permit and Fire protection
impairment permit).

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 The Main Findings

It has been observed that all Fire Pump sets (Jockey, Electrical, and ACTION REQUIRED:
Diesel) are in OFF mode due to some leakages , this critical point lead •The fire pumps shall repair immediately to
to not having pressurized water flow in the sprinkler system and fire avoid system failure, notice that the test shall
hose reel. be performed by a specialized company so
that no water leakage occurs during the
testing.
•Consideration shall be given to proper
maintenance of the firefighting water pump
system. Based on Standard No. (25) from
American National Fire Protection Association
(NFPA).
•Electrical fire pumps are required to run once Immediate action
4 Pumps Room High a week at least (10) minutes. SFCL
within 3 weeks.
•Diesel engine pumps should be run once a
week at least (30) minutes.
•As per Saudi civil defense and SBC code, fire
pump shall be listed and approved by any of
the following:
FM, UL, LPCB, BSI, VDS, UL, IBS, PSB, KTL, ITS,
WFRC
•The design of the fire pump and water tank
needs to re-evaluate by a third-party
company.

Fire Alarm System: It has been observed that all fire alarm panels are
in OFF mode as well as the fire alarm panel of the suppression systems
FM200 is OFF due to test issues.
ACTION REQUIRED:
•All fire alarm panels must be repaired
immediately to avoid system failure.
•Service provider of fire safety systems (i.e.,
•Administrative building fire alarm, fire pump, fire suppression system,
Immediate action
5 •Main storage High and sprinkler systems, etc.) to provide method SFCL
within 3 weeks.
•SFCL offices Statement for testing and maintenance of
each system, the rectification of the system,
planning, and schedule or frequency of testing
and maintenance, etc. in accordance with SBC
and NFPA codes.

It has been observed that there is no fire suppression system or fire

ACTION REQUIRED:
alarm system as well as poor housekeeping.
•Fire suppression system and fire Alarm
system shall be installed (aerosol, CO2,
NOVEC, or FM200). As to optimize the cost, a
CO2 fire suppression system is applicable for
this room.
6 Generator room High •The generator room and all similar rooms SFCL 4 weeks
must be cleaned and maintained well, not
containing combustible materials such as
clothing and so on.
•Considering the redesigning of the room, we
do not want dust to affect the extinguishing
system and release it for nothing.

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 The Main Findings

•It has been observed the pressure gauge of FM200 cylinder, is ACTION REQUIRED:
overcharging meaning the contents are under too much pressure or •Service provider of fire safety systems (i.e.,
the room has temperature issues (it must be on the green section). fire alarm, fire pump, fire suppression system,
•Poor housekeeping below the raised floor. and sprinkler systems, etc.) to provide method
Statement for testing and maintenance of
each system, the rectification of the system,
planning, and schedule or frequency of testing
and maintenance, etc. in accordance with SBC
and NFPA codes.
•The surface below the raised floor must be
clean from any waste material, dust
GF, COMM.Room (Data accumulations, etc. Immediate action
7 High SFCL
centre) within 3 weeks.

Fire Rated Construction (penetrations): It has been observed that all

cabling shafts are exposed.

ACTION REQUIRED:
•Fire-rated walls must extend to the ceiling, all
gaps and penetrations must be covered by
8 All ELEC,COMM.Rooms Medium approved fire-stop material. SFCL 8 weeks
•The method of sealing shall restore the
original fire-resistance rating of the enclosure
as required by NFPA 2001, 2018, Section 8.5.4.

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 The Main Findings

Unsecured ( Substation units)

All substation units in ACTION REQUIRED:

9 Medium SFCL 4 weeks
ADI premises Fence or Protective barriers must be placed.

•Unsafe storage of combustible and flammable liquid (Gasoline).

•There is no waste management plan.

ACTION REQUIRED:
•As per SBC 801 code (304.1): Waste material,
accumulations of waste paper, wood, hay,
straw, weeds, litter, or combustible or
flammable waste or rubbish of any type shall
not be permitted to remain on a roof or in any
court, yard, vacant lot, alley, parking lot, open
space, or beneath a grandstand, bleacher,
pier, wharf, manufactured home, recreational
vehicle or other similar structure. Immediate action
10 Main Storage Room High SFCL
•All flammable liquids shall be removed from within 2 days
ADI premises or you can use the proper safety
cabinet (fire-rated).
•Rearrange all storage rooms according to the
category of each material on shelves
considering the separation of combustible
materials from others.
•West management plan must be provided.
•Any material should have a Safety Data Sheet
(SDS).

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 The Main Findings

Unsafe transporting , storage of Compressed gas cylinders ACTION REQUIRED:

Be aware that compressed gas must meet the
following:
•Contents must be properly identified.
•Clearly identify the empty cylinders from
others.
•Protective caps on all cylinders when not in
use.
It is usually practiced •Provide proper storage, safe moving, Immediate action
11 High SFCL
around ADI premises handling and ventilation area. within 1 day
•Compressed gases must be Secured with a
chain around upper third of cylinder, or in a
storage cage.

Poor Relocatable power (extension cord) ACTION REQUIRED:

•As per Saudi Building Code (SBC 801 fire
code): Extension cords and flexible cords shall
not be a substitute for permanent wiring.
•Relocatable power taps (extension cord) shall Immediate action
12 SFCL offices High be used as a temporary solution of the SFCL
within 1 day
polarized or grounded type, equipped with
overcurrent protection, and shall be listed in
accordance with UL 1363 and SASO.

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 The Main Findings

Poor housekeeping

ACTION REQUIRED:
•Rooftop. Immediate action
13 Medium •Area must be clean from any waste material, SFCL
•Elevator room. within 3 days
dust accumulations, etc.

ACTION REQUIRED:
Immediate action
14 There is no fire extinguisher ,fire blanket in kitchens All kitchens High •One ABC powder Fire extinguisher and one SFCL
within 3 days
fire blanket must be added for each Kitchen.
There is no first aid kits and AEDs

ACTION REQUIRED: • Aid kits = one

15 G,1ST&2nd Floors High •6 first aid kits (4 kits for each floor) and 2 SFCL week
AEDs. •AED = 4 weeks

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 The Main Findings

Portable Fire Extinguishers Adjusmnet :It has been observed that the ACTION REQUIRED:
height of fire extinguishers is higher than NFPA, SBC standard •Please follow below image instruction

All ADI Fire Extinguishers

16 Low SFCL 2 weeks
places

Fire Department Connection not inspected /tested ACTION REQUIRED:

•Service provider of fire safety systems (i.e.,
fire alarm, fire pump, fire suppression system,
and sprinkler systems, etc.) to provide method
Statement for testing and maintenance of
each system, the rectification of the system,
Outside ADI perimeter
17 High planning, and schedule or frequency of testing SFCL one week
walls
and maintenance, etc. in accordance with SBC
and NFPA codes.
•The surface below the raised floor must be
clean from any waste material, dust
accumulations, etc.

Uneven walking surfaces hazard

ACTION REQUIRED:
Behind the main Store Immediate action
18 High Remove or utilize the area for required traffic SFCL
Room within 1 day
signage.

ACTION REQUIRED:
All floors of •Evacuation maps must be added as per
19 There are no Evacuation maps High SFCL 4 Weeks
Administrative Building building requirements.
•Locations will be decided by HSE head.
ACTION REQUIRED:
•Assembly points must be added as per
20 There are no Assembly points All ADI premises High SFCL 3 days
building requirements.
•Locations will be decided by HSE head.
All floors of ACTION REQUIRED:
21 There is no Emergency lighting High SFCL TBD
Administrative Building •To be agreed with Facilities Lead.

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 The Main Findings

(No smoking signage) is not available.

ACTION REQUIRED:
22 All ADI premises High •Smoking signage must be distributed around SFCL 2 weeks
ADI facilities as per HSE requirement.

Security signage (no-photos-or-video-allowed)

23 TBD Low TBD TBD TBD

ACTION REQUIRED:
When a fire alarm is triggered:
It has been observed that the fire alarm system is not integrated with All floors of •The HVAC must be shut down to avoid the
24 High SFCL 4 Weeks
HVAC systems and elevators. Administrative Building spread of smoke/fire.
•The elevator must go down to the ground
level and its doors must open automatically.
•It has been observed there is Fire remnants.
•Writing on ADI walls.

ACTION REQUIRED:
•Remove
•Such action not representing ADI DNA,
Security patrolling must be applied each 20
25 All ADI premises High SFCL Continuously
minutes for (24/7). Conducting security patrols
is one of the core services provided by a
security guard company and is one of the
primary duties of the security personnel.

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 The Main Findings

•A standard operating procedure ( SOP), is a

set of step-by-step instructions compiled by a
manufactory to help workers carry out routine
operations.
•SOPs aim to achieve efficiency, quality
As per room/facilities output, and uniformity of performance while
26 A standard operating procedure (SOP) are not in place Low reducing miscommunication and failure to SFCL 4 Weeks
requirement
comply with industry regulations.
•It should be posted inside electrical,
mechanical rooms, etc..

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