A Guide for New Vendors

About Mosaic
Mosaic Brands Ltd is a publicly listed retail fashion business with 9 fashion brands including Noni B,
Rockmans, W Lane, BeMe, Millers, Rivers, Katies, Crossroads and Autograph.
As the biggest fashion retailer in Australia, our group turnarounds 43 million pieces a year mainly produced
across Asia including China, Bangladesh, India, Pakistan and Vietnam.
At Mosaic Brands Ltd, we focus on our customers and aim to provide them with the best quality apparel in
the styles they love at the most competitive prices.

Mosaic Brands Website - https://mosaicbrandslimited.com.au/about-us

Brand List – please see Website for our brands below:

1. www.crossroads.com.au / www.crossroadsnz.co.nz
2. www.autographfashion.com.au / www.autographfashion.co.nz
3. www.katies.com.au / www.katies.co.nz
4. www.millers.com.au / www.millersfashion.co.nz
5. www.rivers.com.au / www.riversnz.co.nz
6. www.rockmans.com.au / www.rockmans.co.nz
7. www.wlane.com.au / www.wlane.co.nz
8. www.nonib.com.au / www.nonib.co.nz
9. www.beme.com.au / www.beme.co.nz

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 Vendor Assessment
This is your opportunity to “make your mark” and become a Mosaic vendor. The Sourcing and
Group Production team will work with you through this process.

Your introduction
to us Complete Sourcing Cross-Costing and
Form & Compliance Sampling
requirement
 Initial introduction  A Sourcing Form will
be emailed by the
 Vendor to submit Souring Team
Company Profile - to
outline their  Vendor will be
merchandising & required to sign &
production capabilities return the Sourcing
Form
 Vendor to submit  Our compliance team
Product Profile - to will contact you for
outline their strengths & Factory Auditing
capabilities reports and arrange
Social auditing of
your factory base if
needed
Vendor interview
by video conference
 The sourcing team will  The sourcing team
send you cost requests & arrange a video
tech packs conference via
ZOOM, Skype or
 The Sourcing team WeChat
evaluate your offer and
request development  Video conference will
samples based on cover:
assessment 1. Understand our
business
2. Costing process –
Market Week & Costing
Meetings
3. On-Boarding process
4. Invitation to the next
costing

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 Costing, Negotiation & Placing orders
We do centralise, benchmark and compare pricing across the group. All brands come together to
consolidate their orders providing opportunity for vendor to cost and confirm orders as a
package.

Invitation to the
Market Week
 Invitation will be sent by
the Sourcing team
 Opportunity to attend
Market Week in Sydney
– where products will
be showed by all brands
4 Times a year:
1. Early April (Summer 2)
2. End June (Winter 1)
3. Mid Oct (Winter 2)
4. End Nov (Summer 1)
 Opportunity to meet all
buying teams and
photograph styling
reference or receive
quality reference
Master Costing Sheet Costing Negotiation Vendor On-Boarding
& Techpack
 A Master Costing  A Meeting invitation
Sheet will be emailed will be emailed by the
by Group Production Sourcing Team
Team
 Vendor is required to
 Group Production attend meeting in
Team will advise Login Shanghai, Hong Kong or
and Password for via Video Conference
Techapck FTP
 Opportunity to meet
 Vendor will be Mosaic CEO, Head of
required to email Sourcing and Head of
prices using updating Compliance
Master Costing sheet
 Costing confirmation
will be emailed after
the meeting
 Group Production team
will email Vendor Set-up
Form for payment detail
 Compliance team will
email Terms & Condition
documentation
 Group Production team
will email Login and
Password for Mosaic
Vendor Manual
 Group Production team
will email Buying Team
Contact

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 Production Process
After Costing Confirmation and Vendor set up completes, each buying team will take over and
follow up their own order.

Order Placement
Critical Path Shipment of Goods
Management

 A Vendor PO will be emailed by
each buying team
 Each buying will send you
Production Pack – including Styling
reference, Quality reference,
Colour/ Artworks
 Each buying team will email Brand
Welcome Pack to outline Brand
Customer, Sampling requirement
and Team Structure
 Buying teams will communicate on  Vendors are required to
a weekly basis a critical path which pre-book their shipments
measures all the approval via the nominated logistics
milestones based on the delivery provider timely
date
 Vendors are required to
 Vendors are responsible to submit hand over the goods
all samples, lab dips, fits etc. according to the hand over
according to the timelines noted in timelines
the critical path
 Vendors are required to
ensure all appropriate
shipment documentation &
paperwork is provided in a
timely manner

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