Icms Guide

Integrated Customs
Management System (ICMS)
Training Manual
For KRA Clients
DECLARATION, CLEARANCE &

RELEASE PROCEDURES
(IMPORTS -IM0, IM4 & IM7 ONLY)
Project Phase: User Training Phase
Compiled by: Wycliffe Mwebi
Status Version 2
Document reference: DECLARATION -Training Manual for Clearing agents.docx
Beneficiaries: Clearing Agents
Date: 18-10-17
Reviewed by: Rahul Panwelkar
Reviewed date: 09-May-2019

Contents
Contents ................................................................................................................................... 2
INTRODUCTION ....................................................................................................................... 5
1. CUSTOMS DECLARATION & CLEARANCE ............................................................... 6
1.1 The Single Administrative Document (SAD) ....................................................................................................... 6
1.2 IM0 -Import Declaration Form (IDF) ........................................................................................................................... 6
1.2.1 How to create an IDF Entry ................................................................................................................ 6
1.2.2 Adding an item to your IDF ................................................................................................................ 8
1.2.3 How to register an IDF ......................................................................................................................... 8
1.3 IM4 – Import for home use of commercial goods ...............................................................................................10
1.3.1 How to make an IM4 Entry from an IDF...................................................................................... 10
1.3.2 How to make an IM4 Entry without IDF...................................................................................... 11
1.3.3 Add items to an IM4 Entry ............................................................................................................ 13
1.3.4 How to Link an IM4 to an IDF ......................................................................................................... 14
1.3.5 How to link an IM4 to a Manifest .................................................................................................. 15
1.3.6 How to link an IM4 to a Quota and Exemption ........................................................................ 15
1.3.7 Preferential Treatment for EAC & COMESA goods .................................................................. 16
1.3.8 Automatic Assessment and Tariff Computation....................................................................... 16
1.3.9 How to Assess IM4 Entry............................................................................................................... 17
1.3.10 How to Register an IM4 Entry ........................................................................................................ 18
1.3.11 How to Print a C17C........................................................................................................................... 18
1.3.12 How to generate an e-slip and make payments ....................................................................... 20
1.4 IM7 Entry –Import Warehousing ...........................................................................................................................21
1.4.1 How to make an IM7 Entry ........................................................................................................... 21
1.4.2 How to Link an IM7 entry to to a Bond.................................................................................... 22
1.4.3 Generate E-slip for IM7 Entry...................................................................................................... 23
1.5 Amendment of a Customs Declaration....................................................................................................................24
1.5.1 Amendable Fields ............................................................................................................................. 24
1.5.2 Life cycle of a CD Amendment ..................................................................................................... 25
1.5.3 Register an amended Customs declaration ........................................................................... 25
1.6 Alteration of a Customs Declaration ........................................................................................................................26
1.6.1 Alterable Fields for Imports ......................................................................................................... 26
1.6.2 Alterable Fields for Exports ......................................................................................................... 26
1.6.3 Rules for CD Alteration................................................................................................................... 27
1.6.4 Request for Alteration .................................................................................................................... 27
1.7 Cancelling a Customs Declaration .............................................................................................................................28
1.7.1 Conditions for cancelling a customs Declaration ................................................................ 29
1.7.2 Warehousing Checks ....................................................................................................................... 29
1.7.3 Request for CD Cancellation ......................................................................................................... 29
1.7.4 Pay cancellation Fee ........................................................................................................................ 30
1.7.5 Update of Related systems after cancellation of a CD ....................................................... 31
2. EXIT FROM CUSTOMS AREA .............................................................................. 33
2.1 Removal Gate Pass........................................................................................................................................................33
2.1.1 How to Create a Logistics operation ............................................................................................ 33
2.1.2 Print Gate Pass ................................................................................................................................... 34
3. Definition of ICMS Terminology ...................................................................... 36
3.1 Description of the statuses of Customs Declarations (CD) ..........................................................................38
3.1.1 CD Created ........................................................................................................................................... 38
3.1.2 CD Registered ..................................................................................................................................... 38
3.1.3 CD Accepted ........................................................................................................................................ 38
3.1.4 CD Risk Assessed .............................................................................................................................. 38
3.1.5 CD Under control .............................................................................................................................. 38
3.1.6 CD To Amend ...................................................................................................................................... 38
3.1.7 CD Amended ....................................................................................................................................... 39
3.1.8 CD Partial release ............................................................................................................................. 39
3.1.9 CD Compliant ...................................................................................................................................... 39
3.1.10 CD Pending release/IDF pending approval ........................................................................... 39
3.1.11 CD Pending Removal ....................................................................................................................... 39
3.1.12 CD Removed/IDF approved ......................................................................................................... 39
3.1.13 CD En Route ........................................................................................................................................ 39
3.1.14 CD Settled............................................................................................................................................. 40
3.1.15 CD To Correct ..................................................................................................................................... 40
3.1.16 CD Corrected....................................................................................................................................... 40
3.1.17 CD To Alter .......................................................................................................................................... 40
3.1.18 CD Alter pending ............................................................................................................................... 40
3.1.19 CD To Cancel ....................................................................................................................................... 40
3.1.20 CD Cancel pending............................................................................................................................ 40
3.1.21 CD Cancelled ....................................................................................................................................... 41
3.1.22 The “lock” indicator ......................................................................................................................... 41
3.1.23 The “arrived” indicator................................................................................................................... 41
3.1.24 The “acquitted” indicator .............................................................................................................. 41
3.2 Definition of SAD Fields..............................................................................................................................................41
3.2.1 GENERAL Segment of the SAD .................................................................................................... 41
3.2.1 ITEM Segment of the SAD.............................................................................................................. 47
3.2.2 TRANSPORT Segment of the SAD .............................................................................................. 52
3.2.3 CONTAINER Segment of the SAD ............................................................................................... 52
3.2.4 DECLARED ATTACHMENTS segment of the SAD ................................................................ 52
3.2.5 PACKAGES Segment of the SAD .................................................................................................. 53
3.2.6 ASSESSMENT Segment of the SAD ............................................................................................ 54
3.2.7 ADDITIONAL INFORMATION /Complimentary Data - Box 44 ...................................... 54
3.3 CERTIFICATES REQUIRED for specific HS Codes ............................................................................................65
3.4 CUSTOMS PROCEDURE CODES –Box 37 .............................................................................................................77
3.4.1 Category of measures - Box 37b ................................................................................................. 79
3.4.2 Type of category - Box 37b.1 ....................................................................................................... 80
3.4.3 Category - Box 37b.2 ....................................................................................................................... 80
3.4.4 Allowed combinations for Requested Procedure/category/previous ones - Box
37a.1 and 37b ........................................................................................................................................................ 83
INTRODUCTION
This training guide covers the customs declaration and clearance procedures for IDF, IM4, (Import
for Home use) and IM7 (Import for Warehousing).
Disclaimer:
This document is provided for Training Purposes only. It does not supersede Functional
Specifications. In case of discrepancy between this document and the functional specifications, the
functional specification will prevail and the present document shall be subsequently updated.
1. CUSTOMS DECLARATION & CLEARANCE
Goods arriving on the customs territory must enter a Customs regime within a period of time
starting from the arrival of these goods on the Customs territory, and specified by the Customs
regulations.
The goods must be referenced in a Customs declaration indicating the Customs regime requested
(e.g. import for home use, entrance in a customs warehouse...), the nature of the goods, their
quantities, values, and other required particulars. At this stage, the Manifest (SD) and its
corresponding TDs MUST be in Accepted Status.
1.1 The Single Administrative Document (SAD)

The Single Administrative Document (SAD) is the declaration used for all Customs clearance regimes
including; imports, exports, bonded warehouse, etc.
A completed SAD must detail:
1) Description of the goods.
2) The movement of the goods.
3) The goods’ commodity code - also called Tariff heading, Tariff code, classification code or
harmonisation code
4) The Customs Procedure Code (CPC) - This determines how customs treat your entry.
1.2 IM0 -Import Declaration Form (IDF)

Although there are some exemptions –e.g. community goods, most items imported into Kenya will
be subject to the IDF tax. The importer needs to identify if their goods are liable to this tax and, if so,
are responsible for paying it and obtaining the relevant IDF licence prior to importing any goods into
Kenya. The IDF is normally charged at 2% of the CIF/CIP value of the goods, with a minimum value of
5,000 Kenyan Shillings payable. This is a tax which is separate from and additional to, any other tax
which might also be charged on the import, such as duty, excise and VAT.
1.2.1 How to create an IDF Entry

To Make an IDF Entry, Follow the steps outlined below;
1) Log in as a Declarant –i.e. Customs Agent with the profile of a declarant
2) Click on the Clearance icon
1.) On the left Navigation panel, click on Declaration and go to Capture
2.) Select IM0-Import declaration form as the Type of Customs Entry.
3.) Customs office -is the Port of discharge. (Kenya) -For Air Import, Enter the Customs office as
NBO-Nairobi and the National Subdivision as JKA-Jomo Kenyatta International Airport.
4.) The number of items -is checked by the system at assessment time as being identical to the total
number of items in the SAD.
5.) Total packages -is computed at save and registration times as the sum of the declared quantities
of packages in all the items. In case the computed value of Total packages exceeds 99999999,
the declaration is rejected
6.) Reference Number -is a free text 35 characters field. It can be used to enter data according to
WCO recommendation on UCR dated 30/06/2001 as follows:
a) 1 digit = fiscal (calendar) year, selection in a list (0 to 9)
b) 2 digit = Country code of the seller, selection in a list
c) 32 characters left for company identifier + company reference.
Note: this format is not checked since other references can be entered as Reference Number
7.) Enter the Declarant, Consignee and consignor details. If Not registered, uncheck the Registered
Checkbox and enter his/her name and address.
8.) Total Amount Invoiced (FOB) - When present, the total amount invoiced must be equal to the
sum of the item price (FOB) declared for each item.
9.) Go to the ‘Additional’ tab and add at least one certificate type
10.) Click on the ‘Save’ button to save the general segment of your IDF
1.2.2 Adding an item to your IDF

1) Click on the ‘items’ button and go to the’ Procedure’ button. Input the IDF customs procedure as
shown below;
Requested = 01
Previous =00
Type of Category =0
Subcategory =00
2) Click on the Details button and input the details of the item as shown below
3) Click on ‘SAVE’
4) To add another item to your IDF, Click on ‘Add item’ and follow the same steps as above.
1.2.3 How to register an IDF

1. Go back to the ‘General segment’ of the IDF
2. Click on the DV1 icon at the top and capture the DV1 as shown below;
3. Save the DV1.
4. Click on Asses icon at the top action button menu and enter any complimentary data that may
be requested by the system.
5. View the assessment of your IDF from the “Assessment” tab
6. From the Action button available at the top of your interface click on ‘Register’
7. The status of the IDF will move to ‘IDF pending Approval’ automatically.
1.3 IM4 – Import for home use of commercial goods
1.3.1 How to make an IM4 Entry from an IDF
To create an IM4 entry from an IDF, follow the steps outlined below;
1) Log into the clearance module with the profile of a “Declarant”
2) From the left navigation panel, go to Declaration > Create Imports Customs declaration from
IDF
3) Enter your IDF registration number and search for your IDF (in Approved status)
4) Select the IDF and click on the “Create” button at the top left side of the screen.
5) In the subsequent screen displayed below, the fields from the IDF are auto-populated in your
IM4 entry
6) Enter the non-populated fields and save the IM4 entry
7) Click on Assess to Assess your Tax obligations for that entry
8) Enter any complimentary data that may be requested by the system and click on “declare”
9) View the Assessment from the Assessment tab
10) Click on Register to Register the IM4 entry
1.3.2 How to make an IM4 Entry without IDF

1. Log in as a Declarant –i.e. Customs Agent with the profile of a declarant
2. Click on the Clearance icon
3. On the left Navigation panel, click on Declaration and go to Capture
4. Select IM4-Import for home use as the Type of Customs Entry.
5. Enter the rest of the fields similar to the entries of the IDF
6. Click on the ‘Movements’ tab and enter the necessary fields as shown below;
7. Click ‘SAVE’. –The general segment of the CD will be Saved
1.3.3 Add items to an IM4 Entry

1. After saving the general segment, The Item segment will appear. Click on the “ITEM” button.
2. Enter the item HS CODE and other relevant details as shown below;
3. Go to the “Procedure” tab and enter the procedure as follows
Box 37
a) Requested = 40
b) Previous = 00
c) Type of Category = 4
d) Subcategory = 00
1) Click on the save button before going back to the general segment
1.3.4 How to Link an IM4 to an IDF
1. Go to the item segment and click on the ‘Procedure’ tab as shown below
2. Enter the requested details as follows
Box 37
Requested = 40
Previous = 01
Type of Category = 4
Subcategory = 00
Box 40
Type of Document = Z
Abbreviation =IM
First subdivision: Identification = 17NBOIM000139024-1 (where 17NBOIM000139024 is my
IDF number and 1 is my item number.)
3. Go to the ‘Packages’ tab and enter the package details as shown below
4. Go to the ‘Details’ tab and enter the commodity details as shown below;
5. Click on ‘SAVE’
1.3.5 How to link an IM4 to a Manifest

1. Go back to General Segment and click on the ‘Transport tab as shown below;
2. Enter the Manifest number and click on ‘Search for a TD ID’. The TD details will populate the
remaining fields.
3. Click on ‘SAVE’
1.3.6 How to link an IM4 to a Quota and Exemption

After saving the general segment of your IM4 entry, go to the item segment.
1) Enter the Exemption number in Box 36
2) Enter the Quota number in box 39
1.3.7 Preferential Treatment for EAC & COMESA goods
To benefit from the preferential tariff rates applicable to COMESA or EAC member countries;
1) Enter the name of the trade block that enjoys the preferential treatment –e.g. EAC or COMESA
in “Additional Code 2”
2) Ensure the “Country of origin in Box 34 is a country in the list of EAC or COMESA countries
1.3.8 Automatic Assessment and Tariff Computation

The Tariff database is used to maintain the data elements that constitute the Customs regulation.
These elements are stored in the Tariff reference database.
The Tariff engine loads this reference data, accepts incoming declarations, computes the assessment
and sends it back. When the regulation changes, the Tariff reference database is updated with the
Tariff maintenance transactions, but no change is needed in the Tariff engine.
1.3.9 How to Assess IM4 Entry
To assess your IM4, follow the following steps;
1. Click on the ‘Assess’ icon at the Top Action menu.
2. Enter any complimentary data you may be requested by the system and click on the “Declare”
button
3. Go to the ‘Assessment’ tab to view the assessment as shown below;
1.3.10 How to Register an IM4 Entry
As long as the Customs declaration is not registered, it is not legally binding for the declarant. The
declarant can modify and assess freely the Customs declaration information before registration.
Registered declarations are legally binding for the declarant and no further editing is allowed to be
made by him/her.
Customs declarations are always assessed at the time of registration in order to check their
correctness and compute the application of the tariff on their particulars. The date of acceptance
used for the computation of taxes is the date of registration by the declarant. If the assessment
process is unsuccessful (missing data, tariff prohibition, etc.), the registration process cannot
complete and the declaration stays in status Created.
To register you IM4 entry, Click on the ‘Register’ icon from the top Action buttons (next to Assess
button). The IM4 will change status to ‘Registered’ as shown below
1.3.11 How to Print a C17C

To print a C17C, go to the Action Icon at the top of your IM4 interface and click on ‘Print’. The
system will generate a C17C as displayed below;
1.3.12 How to generate an e-slip and make payments
In order to make a payment, the trader must generate an e-slip prior to making any payment at the
bank. At the bank, the E-Slip is validated by the payment gateway via a web service that interfaces
with iCMS and displays the details of that E-Slip.
Once Payment is completed, the Bank will notify the payment gateway and the details will be sent to
iCMS.
To generate an e-slip, go to the Action Icons at the top of your IM4 interface and click on
‘Declaration e-slip’. The system will generate an e-slip as displayed below;
1.4 IM7 Entry –Import Warehousing
1.4.1 How to make an IM7 Entry
To create an IM7 Entry (Import Warehousing), follow the steps outlined below;
1. Log in as a “Declarant”
2. Select the Entry type as “Import warehousing” as shown below
3. On the Movement tab, enter the identification of the warehouse as shown below
4. Go to the item segment and enter the details of the cargo
5. Enter the customs procedure in box 37 as shown below
Requested =70 Warehousing Entry, Previous =00, Type of Category =7, Subcategory =00
1.4.2 How to Link an IM7 entry to to a Bond

1. Enter the Bond Number as shown below
1.4.3 Generate E-slip for IM7 Entry
1. Click on the Declaration e-slip button to generate the e-slip as shown below
1.5 Amendment of a Customs Declaration
Amendment of one or more particulars to a Customs declaration Amendments can only be
performed by a Customs Officer, and after a SAD has been accepted and set as “Under Control” but
before it has been released.
When the examination findings indicate discrepancies between the particulars of the CD and the
documents and/or goods examined, the CD status is set to “To Amend”
After amendment, the CD is assessed and registered again, leading to the status “Amended”
1.5.1 Amendable Fields

If Declaration is not an ‘IMP’, then the following rules will apply during amendment;
1) The Add and Delete item button are hidden.
2) Only the following data are editable :
a) At the General segment:
 Box9c: Total Other Charges
 Box22.1 Currency code of invoice
 Box22.2 Total FOB amount invoiced
b) At the item segment:
 Box34a: Country of origin code
 Box42: Item price(FOB)
c) At the Packages segment:
 Description of the goods
 Gross weight of packages
1.5.2 Life cycle of a CD Amendment
1.5.3 Register an amended Customs declaration

This transaction is used to register the amendments that were made on a CD by the Customs.
If one of the functions run by the registration process is unsuccessful, the process stops and the
status of the CD is not changed. Otherwise, it is set to “under control”.
If the declaration comprises quota requests (at least one item comprises a quota) and for each item
modified and comprising a quota, the system sends a new version of the QR and checks the quota as
granted.
If the quota is rejected, the whole declaration amendment is rejected (allocations stay as with
previous version)
If all allocations are granted, each quota item is updated as follows: Quota allocated amount is set as
quota requested amount.
If the declaration comprises quota requests (at least one item comprises a quota) and for each item
having been deleted which comprised a quota, the system sends a cancellation of the QR and checks
it was accepted.
If the QR cancellation is rejected, the whole declaration amendment is rejected (allocations stay as
with previous version)
The system also checks the bond: Check the amount guaranteed against the bond.
1.6 Alteration of a Customs Declaration
After a CD has been registered up to the status Under Control, the declarant may request an
alteration of some fields.
For an IDF, alterations are allowed only from IDF pending approval until the first strike on this IDF.
When this transaction is successfully completed, a new version is created and the status of the CD
changes to ‘To Alter’.
A customs officer will manually accept or reject an alteration of Customs declaration (CI)) within the
Time limit to check a CD to alter parameter set system parameters maintenance (CI)), failing which
the CD is checked automatically and the Alteration is Accepted.
When the result of the manual check is “Accepted”, the status of the CD is set to “Alter pending
payment” of the related fee. After payment of the fee, the status of the CD returns to what it was
before the correction was initiated.
When the result of the manual check is Rejected, the contents of the declaration is set back to the
data before alteration and status of the CD returns to what it was before the correction was
initiated.
1.6.1 Alterable Fields for Imports

Only the following data are available for alteration in this transaction for a SAD which is not an IM0,
1) Office of entry/exit (Box 29)
2) Identity of the means of transport (Box 18.1)
3) Country of destination (Box 17)
4) Mode of transport (Box 25)
5) Nationality of transport (Box 18.2)
6) Seals number (Box D)
7) Identification of warehouse (Box 49)
8) Textual additional information (Box 44): CS segment complementary data element value (of
type AN only)
9) Marks of the packages (Box 31): PS segment
1.6.2 Alterable Fields for Exports

If the declaration is for Export (EX1/EX2/EX3), the following data are available for modification
1) Currency code of invoice
2) Customs office of import/export code
3) Place of loading/unloading
4) Inland mode of transport
5) Type of package
6) Declared quantity of package
7) Container number
8) Office of entry/exit (Box 29)
9) Identity of the means of transport (Box 18.1)
10) Country of destination (Box 17)
11) Mode of transport (Box 25)
12) Nationality of transport (Box 18.2)
13) Seals number (Box D)
14) Identification of warehouse (Box 49)
15) Textual additional information (Box 44): CS segment complementary data element value (of
type AN only)
16) Marks of the packages (Box 31): PS segment
A field for the alteration comment is provided to be entered by the declarant (free text)
1.6.3 Rules for CD Alteration

The system:
1) Creates a new version of the declaration using the transaction 7.7.15 CLR89: Generate a new
version of the Customs declaration with the data modified
2) Adds a line in the MS segment with the following
 Modification type set as ‘AL’
 Modification ID set as per the algorithm in Numbering of Customs declarations using the
Modification type (e.g. ‘AL’) as the type of declaration (e.g. 16MSAAL12345678X)
3) Modification comment is set as the alteration comment entered
4) Modification fee total is computed as the number of fields altered multiplied by the Alteration
fee in USD divided by the Exchange rate of 1 KSH in USD
5) Modification fee acquitted is set as ‘false’
6) If CD status is not ‘en route’, sets the system field CD status before correction/amendment to
the value of CD status
7) Sets CD status as “To alter”
8) For IDF (meaning IM0) the following data are NOT available for modification in this transaction:
a) 05: Customs office
b) 01: Number
c) 03: Consignor
d) 02: Consignee
e) 04: Country of supply
9) The IDF (meaning IM0) should be in the following statuses: IDF pending approval, IDF approved.
10) For an IDF approved IDF, no Reduction will be present in the IDF (no striking of the quantities)
1.6.4 Request for Alteration

To request alteration of a CD in “registered” status, follow the following steps;
1. Log in as the Declarant who made the declaration
2. Search for the declaration and display it.
3. Click on ‘Alteration’ icon at the top menu as shown below;
4. Make your alterations for the modifiable fields and input an alteration comment and then click
on ‘Alter’ icon at the top menu as shown below;
5. The CD status will switch to ‘To Alter’ and you will get a message; Request to Alter entry
17NBO9999…. Has been submitted to customs.
After customs officials accept the alteration, the status of the CD goes to “Alter Pending payment”.
The trader must now pay the required alteration fee. In order to pay the cancellation fee, you need
to print the modification e-slip.
After payment of the alteration fee, the CD is altered and the status of the CD returns to what it was
before the alteration was initiated.
1.7 Cancelling a Customs Declaration

Declarations can be cancelled at certain stages of their processing. This cancellation can be initiated
by the trader by Requesting a cancellation of a Customs declaration.
In the case of Postal Parcels (IMA, EXB), the cancellation will be used in case of changes to make on
the declaration. A new declaration with adequate data will then be entered.
For security and audit reasons an accepted Customs declaration can never be deleted manually in
the system. This procedure only cancels logically the CD. Cancelled declarations can be viewed in the
system.
When this transaction is successfully completed, the status of the CD changes to ‘To Cancel’.
This CD must be checked Manually and accepted or rejected by customs within the Time limit to
check a CD to cancel parameter set in System parameters maintenance (CI)), failing which the CD is
checked automatically by the system and Accepted.
Cancelled declarations are not accessible in write mode by any transaction. However, they can be
viewed and printed. Cancelled declarations are automatically archived after the delay set in System
parameters maintenance (CI)) expires.
1.7.1 Conditions for cancelling a customs Declaration

In order to cancel a customs declaration, the following conditions must be met;
1. If the trade movement is Import or Transit, the CD must be in one of the following statuses:
Created, Compliant, under control, To Amend.
2. For IDF (‘IM0’), the following statuses apply: registered, accepted, risk assessed, compliant, IDF
pending approval, IDF approved.
3. For an IDF approved IDF, no Reduction should be present in the IDF (no striking of the
quantities).
4. If the trade movement is Export, the CD must be in any of the statuses except:
 “Settled”: actually exited
 “En route”: with discrepancies
 “removed ” (with the indicator arrived being set): in the exit area
1.7.2 Warehousing Checks

Before cancellation, if one or more of the following conditions is met:
 One item has the property WAREHOUSE_IN set
 One item has the property WAREHOUSE_OUT set
 One item has the hidden data segment field INFWHS set (e.g. to identify petroleum goods by
a tariff rule)
The system checks the warehousing conditions and provides declaration data to WHS by W1 with
action type “CANCEL”.
In case of error, the declaration stays with its current status and processing stops (after setting the
audit trail).
1.7.3 Request for CD Cancellation

To Cancel a CD in “registered” status, follow the following steps;
1. Log in as the Declarant who made the declaration
2. Search for the declaration you want to cancel and display it.
3. Click on the ‘Cancellation’ icon at the top
4. Click on ‘Cancel’ icon at the top and enter a cancellation comment
5. Click on the SUBMIT button
6. The status of the CD will change to ‘to cancel’ and you will get a message; Request to cancel has
been submitted to Customs
1.7.4 Pay cancellation Fee

After customs officials accept the cancellation, the status of the CD goes to “Cancelled Pending
payment”. The trader must now pay the required cancellation fee. In order to pay the cancellation
fee, you need to print the modification e-slip. Follow the steps below;
1. While still logged in with the profile of a “declarant”, search and display the Customs declaration
which you have cancelled and is now in the status “cancelled pending payment”
2. From the top menu, click on “modification fee e-slip”
3. An e-slip will be printed like the one shown below. Use the e-slip to pay at the bank.
4. Once paid, the CD will automatically go into the status “CANCELLED”
1.7.5 Update of Related systems after cancellation of a CD

After cancellation of a CD, the following actions are performed in order to update the other systems:
1. If the Manifest Registration Number is present in the TS segment of the declaration, the
packages present in the declaration are released in the manifest.
2. If Quota Requests/Answers are present in the CD whose statuses are after “registered”, all those
are indicated as cancelled to TQS.
3. The Accounting is updated with the amounts to pay and to guarantee set to 0
4. If a previous declaration has been reduced, a new version of the reduction set to 0 is posted to
this previous document
Cancelled declarations are kept in the system until they are deleted after the legal period (7 years).
2. EXIT FROM CUSTOMS AREA
After the import clearance is finished, (i.e. Tariff has been computed, risk has been assessed and
payment or securing has been performed), the declarant is entitled to take his/her goods away from
the Customs Area.
To begin the process of removing goods from the customs area, the declarant MUST ensure that the
customs declaration is in the status “PENDING REMOVAL” or “PARTIAL REMOVAL”.
The next process is for the declarant to create a Logistics operation indicating the means of
conveyance out of the customs area, the driver name and the quantities to be removed among
other details.
Depending on the type of cargo (Home use or SCT), the system will issue a gate pass.
2.1 Removal Gate Pass

In order to generate a gate pass, you need to create a logistics operation.
2.1.1 How to Create a Logistics operation

To create a logistics operation, follow the steps outlined below;
1. Log into the MANIFEST module with the profile of a “Declarant”
2. From the left navigation panel, go to SEARCH AND DISPLAY > REMOVAL INSTRUCTIONS as
shown below;
3. Click on the “SEARCH” button at the top left side to view entries in that status “PENDING
REMOVAL” or enter your CD registration number
4. Select the entry you want to remove and click on the “NEW” button at the top right hand side of
the screen above in order to create a logistics operation (LO)
5. In the subsequent screen below, enter the Front and Rear truck number, Driver name, Name of
exit gate and destination of the cargo.
6. Select the Line of package you want to remove from the LP list in the LP segment below
7. Click on the SAVE button at the top.
2.1.2 Print Gate Pass

1. Enter the CD reg, no. and search for the logistics operation you have already created.
2. Select the logistics operation by clicking on the “SEARCH LOs” button at the top
3. Select the LO you want and click on Print Gate Pass icon at the top of the screen. For SCT goods,
print the C2
4. A gate pass will be printed as shown below;
3. Definition of ICMS Terminology
ICMS terminology Definition
Accept a Customs Declaration Registered declarations which comply with the business rules
defined by Customs are accepted immediately.
Alter a Customs Declaration Alteration of some allowed particulars to a Customs declaration.

Alterations are requested by the declarant and agreed/rejected by
Customs.
Amend a Customs Declaration Amendment of one or more particulars to a Customs declaration

Amendments can only be performed by a Customs Officer, and after
a SAD has been accepted and set as under control and before it has
been released.
AS (Assessment Segment of a Customs The assessment segment holds information related to the tax
Declaration/ its items) assessment as included in box 47 of the SAD
Assess a Customs Declaration The assessment of a Customs Declaration allows for the check of
regulations and taxation applicable. The assessment check is always
performed when an SAD is registered.
Cancel a Customs Declaration Under certain circumstances, a declaration can be cancelled after
registration. This is done through a specific transaction. The
declaration is not removed from the database and can then be
displayed by Customs Officers online.
Cancellation may take place after request by the Declarant.
Capture a Customs Declaration The entry of a Customs declaration can be performed either through
EDI server interfaces or in DTI mode.
CD (Customs Declaration general The general segment holds information related to the whole
segment) consignment declared as included in box A and boxes 1 to 30, 48
and 49 of the SAD
CI (Customs Input) mode In this mode, a Customs officer connected to the system and
identified by a user code can enter declarations through interactive
mode screens and manage declarations all along the Clearance
process according to his profile.
Correct a Customs Declaration Correction of one or more particulars to a Customs declaration after
release of goods, the correction is performed either through EDI
server interfaces or in DTI/CI.
CS (Complementary data Segment of a The complementary data segment holds additional data requested
Customs Declaration/ its items) for the clearance of the goods as included in box 44 of the SAD
DS (attached Documents Segment of a The attached documents segment holds reference to certificates
Customs Declaration/ its items) requested for the clearance of the goods as included in box 44 of
the SAD
DTI (Direct Trader Input) mode In this mode, the declaration is provided interactive mode screens
by the declarant, connected to the system and identified by a user
code.
EDI (Electronic Data Interchange) mode In this mode, the declaration is provided by the declarant (Box 14)
through XML messages to the system.
FS (Findings Segment of a Customs The findings segment holds information related to the examination
Declaration/ its items) findings when a declaration has been subject to risk
assessment/examination
HS (Hidden data Segment of the items The hidden data segment holds specific information returned by the
of a Customs Declaration) Tariff after assessment
IS (Item Segment of a Customs The item segment holds data related to each individual commodity
Declaration) code present as included in boxes 32 to 46 of the SAD
KS (Container Segment of a Customs The container segment holds information related to the containers
Declaration) involved in the consignment as included in box 31 of the SAD
Lock/unlock a Customs Declaration Locking by Customs prevents a Customs Declaration to be involved

in any other processing until it is unlocked by Customs
MS (Modification segment of a The Modification Segment holds information related to the

Customs declaration) modifications asked by the trader after registration (alterations,
cancellation).
Modify a Customs Declaration Modification of one or more particulars to a Customs Declaration

before the Customs Declaration is registered. Also called “editing” in
this document.
NS (Notification segment of a Customs The Customs declaration Notification segment (NS) holds
Declaration) information on the notifications happening on the declaration. The
notification segment covers the events during transport such as
reports on change of carriage, stuffing.
OS (Operation Segment of a Customs The Customs declaration Operation segment (OS) holds information
Declaration) on the operations having been performed on the declaration.
PS (Packages Segment of the items of a The packages segment holds information on the individual packages
Customs Declaration) related to each item of the declaration as included in box 31 of the
SAD
Register a Customs Declaration Registration is allowed when the Customs Declaration contains all
the particulars necessary to comply with the business rules defined
by Customs.
RS (Reduction Segment of the items of The reduction segment holds information on the discharge from
a Customs Declaration) suspense regime related to each item of the declaration
TS (Transport document Segment of a The transport document segment holds information on the
Customs Declaration) transport document holding the consignment as included in box 31
of the SAD
3.1 Description of the statuses of Customs
Declarations (CD)
3.1.1 CD Created
A Customs declaration can be entered in the system at any time. When a CD is saved, its status is set
to “Created” by the system.
As long as the Customs declaration is not registered, it is not legally binding for the declarant. The
declarant can modify and assess freely the Customs declaration information before registration.
However, declarations in the Created status are archived automatically after the period of time set in
system parameters
3.1.2 CD Registered
Registered declarations are legally binding for the declarant and no further editing is allowed to be
made by him/her.
Customs declarations are always assessed at the time of registration in order to check their
correctness and compute the application of the tariff on their particulars. The date of acceptance
used for the computation of taxes is the date of registration by the declarant. If the assessment
process is unsuccessful (missing data, tariff prohibition, etc.), the registration process cannot
complete and the declaration stays in status Created.
After being registered, the payment of the declaration has to be acquitted. The indicator “acquitted”
will then be set for this declaration.
3.1.3 CD Accepted
After the payment is notified (the indicator “acquitted” is set), a CD is accepted automatically by the
system after the delay set in system parameters has expired, its status becomes Accepted. Accepted
declarations are transferred automatically to the Risk assessment System.
3.1.4 CD Risk Assessed

After the Risk assessment System has assessed the risk associated to the CD, its status is updated to
Risk assessed.
Risk assessed declarations must are checked either manually by the Customs, or automatically by
the system after the delay set in system parameters has expired. Depending on the result of these
transactions, the status of the CD is updated to Compliant or “Under control.” In this latter case
(Under Control), the declaration is allocated to an officer by a round-robin algorithm.
3.1.5 CD Under control

Risk assessed declarations are checked either through automated process or through manual
transaction. If the declaration is to be examined, its status moves to “Under control” awaiting
physical examination and subsequent entry of the findings thereof.
3.1.6 CD To Amend
When the examination findings entered by the VO indicate discrepancies between the particulars of
the CD and the documents and/or goods examined, the CD must be amended accordingly and its
status is set to “To Amend”. Otherwise, its status is set to Compliant.
If the Customs decide to confiscate items after the examination, the CD does not proceed with
clearance and is cancelled with reason “Items confiscated”.
3.1.7 CD Amended
Otherwise, the amendment is performed through a transaction which is accessible only by Customs
officers. The CD is then assessed and registered again, leading to the status Amended.
Afterwards, the Risk analysis is performed again and its status reverts to “Under control” awaiting a
new entry of findings.
3.1.8 CD Partial release

If an examination leads to compliant findings for certain items, its status is set to Partial release
where the items deemed compliant can be released by the HVO and have their packages removed
while the other items are still subject to examination and potential amendment.
3.1.9 CD Compliant
If the declaration was deemed compliant by the Risk assessment System and by the Customs (HVO),
or if an examination leads to compliant findings, its status is set to Compliant by the HVO.
3.1.10 CD Pending release/IDF pending approval

After settlement of the Customs debt in the Accounting System, the status of the CD is set to
Pending release/approval.
The release (approval for an IDF) of pending release CD is under the Customs responsibility, and is
performed manually or automatically by the system after the delay set in system parameters has
expired. The status of the CD is updated to Pending Removal and following statuses.
From that point:
- Goods can be removed from the Customs area (i.e. leave the Customs territory on
export);
- Corrections on the declaration can be entered by the Customs.
3.1.11 CD Pending Removal

Released complete CDs are in status Pending Removal. After all the goods have been removed
(automatically or manually depending on the procedure code of each item), the CD is automatically
set as “removed”.
3.1.12 CD Removed/IDF approved

When all the goods in the CD are removed, it is automatically set as such by the system, and its
status is set to Removed.
For an IDF, since there is no removal process, this status is where the approved IDF is awaiting its
settlement by striking import declarations.
3.1.13 CD En Route
When a removed CD (Export, Transit) has to endeavour additional corrections, its status is set to En
Route.
3.1.14 CD Settled
When all the goods in the CD are settled, the CD is automatically written off and its status is set to
Settled. Settled declarations are automatically archived when the delay set system parameters
expires.
3.1.15 CD To Correct
When a CD has been released, (statuses from Pending Removal onwards), the Customs can decide to
correct it. When this transaction is activated, the status of the CD changes to “To Correct”. When the
correction is registered, the status of the CD changes to Corrected.
3.1.16 CD Corrected
When a corrected CD has been registered, the status of the CD changes to Corrected. Corrected CD
must be checked manually and accepted or rejected within the Time limit to check a corrected CD
parameter set system parameters, failing which the CD is checked automatically by the system.
When the result of the manual check is “Accepted”, the status of the CD returns to what it was
before the correction was initiated in. When the result is” Rejected,” the status of the CD is changed
back to “To Correct.”
3.1.17 CD To Alter
After a CD has been registered up to the status Under Control, the declarant may request an
alteration of some fields. For an IDF, alterations are allowed only from IDF pending approval until the
first strike on this IDF. When this transaction is successfully completed, a new version is created and
the status of the CD changes to “To Alter”.
3.1.18 CD Alter pending

When a CD has been requested to be altered, the status of the CD changes to “To Alter”. This CD
must be checked manually within the Time limit to check a CD to alter as set in system parameters
failing which the CD is checked automatically.
When the result of the manual check is “Accepted”, the status of the CD is set to Alter pending
awaiting the payment of the related fee. After payment of the fee, the status of the CD returns to
what it was before the correction was initiated.
When the result of the manual check is “Rejected”, the contents of the declaration is set back to the
data before alteration and status of the CD returns to what it was before the correction was
initiated.
3.1.19 CD To Cancel
Declarations can be cancelled at certain stages of their processing. This cancellation can be initiated
by the trader by transaction Error! Reference source not found. (Error! Reference source not
found.). When this transaction is successfully completed, the status of the CD changes to “To
Cancel”.
3.1.20 CD Cancel pending
When a CD has been requested to be cancelled, the status of the CD changes to “To Cancel”. This CD
must be checked manually within the Time limit to check a CD to cancel as set in system parameters,
failing which the CD is checked automatically.
When the result of the manual check is “Accepted”, the status of the CD is set to “Cancel pending”
awaiting the payment of the related fee. After payment of the fee, the CD is cancelled.
When the result of the manual check is “Rejected”, the status of the CD returns to what it was
before the cancellation was requested by the trader.
3.1.21 CD Cancelled
Declarations can be cancelled manually at certain stages. Cancelled declarations are not accessible in
write mode by any transaction. However, they can be viewed and printed. Cancelled declarations
are automatically archived after the delay set in system parameters expires.
3.1.22 The “lock” indicator

A declaration can be locked by the Customs at any time, except when its status is Created, Settled or
Cancelled. A locked declaration cannot be involved in any procedure except unlocking. In particular,
the status of a locked declaration cannot change, and automatic transactions have no effect.
The lock indicator is not a status, but can be seen as a flag that supplements the status.
3.1.23 The “arrived” indicator

A declaration of transit, after having been removed from the departure area can be set as arrived to
the destination. Hence it is applicable when its status is Removed/approved.
A removed and arrived declaration can be settled by another procedure (such as the clearance for
home use or the exit summary declaration referencing it as previous declaration.
The arrived indicator is not a status, but can be seen as a flag that supplements the status
“removed/approved”.
3.1.24 The “acquitted” indicator

A new version of declaration can lead to additional payments. With a cash payment operation, each
new debt is to be acquitted before the processing of the declaration can proceed any further.
The acquitted indicator is not a status, but can be seen as a flag that supplements the statuses
“registered”, “amended” and “corrected”.
3.2 Definition of SAD Fields

Below is an outline of the purpose of each field within an import SAD. Each field (or box) is described
in sequence with information on the business rules governing it plus a comparison between the
current form C17C, the former C17B and the IDF C61A.
3.2.1 GENERAL Segment of the SAD
CUSTOMS DECLARATION –General Segment

Field Description/Remarks/ Range Box Ex Box
C17C C17B C61A
Customs office of The first subdivision (Customs office of Import/Export A 2 5

Import/Export country code) is set by the system as “KE” for Kenya.
code
Customs office of The second subdivision (Customs office of Import/Export A 2 5

Import/Export code) is validated through STD [CUSTOFF] using “KE” as the
code national country code of the Customs Office (e.g.: “MSA” for
subdivision Mombasa).
CD registration The CD registration number is determined at the first save A Top 1

number of the CD (created) according to the rules set. In EDI, the CD right
registration number must be provided in the XML message
and identifies the Customs Declaration.
Declaration – 1st If CD trade movement is “E”, the Country of last 1.1 4 -

subdivision consignment code must be KE (Kenya). If the Declaration 1st
subdivision is in (IM4, IM5, IM6, IM7), it is set as “KE”. If the
Declaration 1st subdivision is IM9, if a TS is present, it is set
as the value provided by manifest
Code Description Trade movement
EX1 Direct export of home goods E

EX2 Temporary export of home goods E
Trade movement EX3 Re-export E
Box 1.1 TR8 Transit declaration T

IM0 Import Declaration Form I
IM4 Import for home use of commercial goods I
IM5 Temporary Import I
IM6 Re-import I
IM7 Import warehousing I
IM9 Transhipment I
IMP Passengers, Parcels, Postal I
Note 1: the trade movement code is as follows:
a) “E” stands for “Export trade movement”
b) “I” stands for “Import trade movement”
c) “T” stands for “Transit”
Note 2: (The relationship between box 1 and box 37): the last digit of the Box 1.1 (e.g.
for IM4: “4”) should match the first digit of box 37 (e.g. “4000400”).
Note 3: (The relationship between box 37 of different items): requested procedure,
previous procedure and category (whole box 37) should be identical for all items of a
declaration.
Consignor/Exporter Relation with box 14 when trade movement is “E” (Export). 2 1 3
If the status of the representative (box 14a) is 1
(“Declarant” case), box 2 (“consignor / exporter”) must be
identical to the value of box 14b. If the status of the
representative (box 14a) is not 1 (“Representative” case),
box 2 (“consignor / exporter”) must be different from the
value of box 14b.
Total gross mass Accumulation of all items from box 35 4 22 -
Total no. of items Number of items in this SAD 5 20 -
Total packages Total number of packages in the consignments. Set by the 6 21 -

system. Total packages is computed at save and registration
times as the sum of the declared quantities of packages in
all the items. In case the computed value of Total packages
exceeds 99999999, the declaration is rejected.
Reference Number To hold the UCR number (SW). Reference Number is a free 7 -
text 35 characters field. It can be used to enter data
according to WCO recommendation on UCR dated
30/06/2001 as follows:
1 digit = fiscal (calendar) year, selection in a list (0 to 9)
2 digit = Country code of the seller, selection in a list
32 characters left for company identifier + company
reference.
Note: this format is not checked since other references can
be entered as Reference Number
Consignee Relation with box 14 when trade movement is “I” (Import) 8 10 2

(“Declarant” case), box 8 (“consignee”) must be identical to
the value of box 14b.
If the status of the representative (box 14a) is not 1
(“Representative” case), box 8 (“consignee”) must be
different from the value of box 14b.
Total freight Freight for all the items in national currency. If mode of 9a 35 17
transport (C17C box 25, IDF 07) is road (3) or air (4), Total
freight is set to 0.
Total insurance Insurance for all the items in national currency. If mode of 9b 36 18
transport (C17C box 25, IDF 07) is road (3), Total insurance
is set to 0.
Total other Charge Other Charges for all the items in national currency 9c 37 19
Total Customs Total Customs value is set as the total of the Customs value 9d 38 -
value for all the items. This is done at assessment time.
Valuation method Valuation method (1-6) STD 12 27 -

Declarant / PIN no. of declarant.
Representative Relation with box 2 when trade movement is “E” (Export)
(“Declarant” case), box 2 (“consignor / exporter”) must be
identical to the value of box 14b.
14b 23 -
(“Representative” case), box 2 (“consignor / exporter”)
must be different from the value of box 14b.
Relation with box 8 when trade movement is “I” (Import)
(“Declarant” case), box 8 (“consignee”) must be identical to
the value of box 14b.
(“Representative” case), box 8 (“consignee”) must be
different from the value of box 14b.
The check of the Registration with Trader Registry is
performed at the save of the general segment of the CD
(after the first item is present) and at the registration of the
CD.
Declarant Declarant reference number : license to operate from T2 14b 23 -

reference number
Country of last If CD trade movement is “E”, the Country of last 15a 9 -

consignment consignment code must be KE (Kenya).
Date of Exit/Arrival Estimated date and time for consignment arrive. 16 6 9
Country of If the Declaration 1st subdivision is in (IM4, IM5, IM6, IM7), 17a 12 -
destination code it is set as “KE”.
If the Declaration 1st subdivision is IM9, if a TS is present, it
is set as the value provided by the manifest in M6.
Region of Kenya county code STD [REGION]. 17b - -

destination code
Identity of means Free text. Corresponds to the same in Manifest. It is stored 18.1 5 -
of transport at as entered but is not relevant if the mode of transport at
departure/on border is “5” (postal) or “7” (fixed installations).
arrival
Nationality of ISO alpha 2 country code STD [COUNTRY]. Selection in a list. 18.2 16 -
means of transport Corresponds to the same in Manifest.
at departure/
arrival
Containers Containers is set to True at save and registration times if 19 - -

there is at least one container segment (KS) present in the
declaration. It is set to False otherwise
Delivery terms – Contract Incoterm. Selection in list 20.1 29 14

1st subdivision:
Incoterm. Ex works (EXW) -the seller is required to make goods ready
for pickup at his or her own place of business.
Free carrier (FCA) -the seller fulfils his obligation to deliver
when he has handed over the goods, cleared for export,
into the charge of the carrier named by the buyer at the
named place or point.
Free alongside ship (FAS) -the seller fulfils his obligation to

deliver when the goods have been placed alongside the
vessel on the quay or in lighters at the named port of
shipment. ... The FAS term requires the buyer to clear the
goods for export.
Free on board (FOB) -the seller fulfils his obligation to

deliver when the goods have passed over the ship's rail at
the named port of shipment.
Cost and freight (CFR) -the seller is required to arrange for

the carriage of goods by sea to a port of destination and
provide the buyer with the documents necessary to obtain
the goods from the carrier.
Cost, insurance and freight (CIF) -The seller pays the same
freight and insurance costs as he would under a CIF
arrangement. Unlike CFR and CIF terms, the seller has
agreed to bear not just cost, but also Risk and Title up to
the arrival of the vessel at the named port. Costs for
unloading the goods and any duties, taxes, etc. are for the
Buyer.
Carriage paid to(CPT) -the seller pays the freight for the
carriage of the goods to the named destination
Carriage and insurance paid (CIP) -means that although the

seller pays for freight and insurance, the risk of damage or
loss to the goods being transported is transferred from the
seller to the buyer as soon as the goods have been
delivered to the carrier.
Delivered at terminal (DAT) -Seller delivers when the

goods, once unloaded from the arriving means of transport,
are placed at the disposal of the buyer at a named terminal
at the named port or place of destination.
Delivered at place (DAP) -the seller delivers when the

goods are placed at the disposal of the buyer on the
arriving means of transport ready for unloading at the
named place of destination. ... However, as with DAT terms
any delay or demurrage charges are to be borne by the
seller.
Delivered duty paid (DDP) -the seller fulfils his obligation to

deliver when the goods have been made available at the
named place in the country of importation. The seller has to
bear the risks and costs, including duties, taxes and other
charges of delivering the goods thereto, cleared for
importation.
Named place, Free text. 20.2 29 -
Ex works -Named place
Free carrier -Named place
Free alongside ship -Named port of shipment
Free on board -Named port of shipment

Delivery terms –
2nd subdivision: Cost and freight -Named port of destination
Named place.
Cost, insurance and freight -Named port of destination
Carriage paid to -Named place of destination
Carriage and insurance paid to -Named place of destination
Delivered at terminal -Named place
Delivered at place -Named place
Currency code of Currency code of invoice is to be entered as indicated in the 22.1 40v 15
invoice grid of fields. Selection in a list.
Total FOB amount Amount of the contract in the currency indicated in 22.1. 22.2 28 16
invoiced
Exchange rate Between the national currency and the currency in 22.1, set 23 40w 15’
by system
Mode of transport Selection in a list. If TS is present, it is checked at 25 15 7

at border assessment time as consistent with the type of manifest
referenced.
Inland mode of Mandatory if ex transit or in/ex warehouse, Otherwise 26 - -

transport Optional
Place of loading/ Place of Loading on export and Place of unloading on 27 14 6

unloading import. The latter corresponds to “port of discharge” in
Manifest.
Terms of payment Number of days 28.1 30 -
Bank account Account in the bank 28.2 31 -
Bank branch ID Branch of the bank 28.3 32 -
Bond number Bond identification: ‘Mandatory when CD guaranteed B 33 -

amount>0
Bond amount Amount on the bond: must be >= CD guaranteed amount B 34 -
Office of exit/entry Selection in list STD [CUSTOFF]. 29.2 3 -

– 2nd subdivision:
Office code.
Office of exit/entry Selection in list STD [NATSUB]. 29.3 3 -

– 3rd subdivision:
National
subdivision
Identification of Selection in list STD [WAREHOUSE_TYPE]. ‘Mandatory if 49.1 25 -

warehouse – Type in/ex warehouse, Otherwise optional
Identification of Validated through STD [WAREHOUSE_CODE] related to the 49.2 25 -

warehouse – type.
Identification
Period in the Number of days in the suspense regime 49.3 26 -

facility
Principal Guarantor of the transit copied from declarant (B 14) 50 -
Office of departure Reference number of the office which is at the departure of C 2 -

this transit
Country of transit Country of transit (up to 6) 51 19 -
Declarant’s Other information 52 39 -

remarks
Office of Reference number of the office which is at the destination 53 -

destination of this transit
Office of Reference number of the office which is where this transit - -

presentation is presented
CD registration Date of Registering a Customs declaration. A 29

date and time
Transport charges Method of payment used for the transport (selection in list) C -
– Method of
payment
Seals numbers List of seals used Mandatory if KS segment present, D 18 -

otherwise optional
CD acceptance Date and time of acceptance of the declaration D Low -

date and time right
CD acceptance “System” with the automated acceptance D Low -

officer right
3.2.1 ITEM Segment of the SAD
CUSTOMS DECLARATION -ITEM SEGMET

Field Description/Remarks / Range Box Ex Box
C17C C17B C61A
Item number The item number is a 3-digit sequential number left padded with 32 40 -
zeroes and starting at 001. When an item is added, its number is set to
the highest item number in the CD plus 1. When, an item is deleted, all
the items having a higher number are renumbered to their value,
minus 1. In EDI, the item number must be provided in the XML
message and be in sequence (e.g.: second item in the message should
hold item number “2)
Packages in The packages in item is a 3-digit number indicating in which item the 31 - -
item package segment (PS) describing the packages holding the goods
declared in the current item are actually described. If not provided by
the trader in EDI, or by the Customs Officer in DTI/CI, it defaults to the
current item.
When item number is not the smallest in the items contained by one
package, the packages in item information is mandatory
When a value different from the current item # (Box 32) is entered, as
packages in item, it must correspond to a valid item of the declaration
holding a Package Segment (PS), no field can be entered in the
Packages segment of the current item. In DTI/CI, the screen displays
the Packages segment of the item “packages in item”. In EDI, the
Package Segment (PS) of the current item is excluded (X).
In DTI/CI, a value different from the current item (Box 32) cannot be
entered as packages in item (access of the field is set to “D”), if data
has been entered beforehand in the fields of the Packages Segment
from the current item.
The value of packages in item is updated by the system in case of
renumbering of the item referenced (such as deleting an item in
DTI/CI, see Box 32).
Commodity HS 8-digit code. The Harmonized System (HS) code and the TARIFF codes 33.1 40c 23
code are according to the nomenclature and codes in TARIFF and are
validated at the assessment. For convenience of the entry, Box 33.1
and 33.2 are entered through a common field (8 or 10 digits long)
Additional The TARIFF additional codes can be mandatory or forbidden 33.3 -

code 1 depending on TARIFF data. The values that can be entered in these 33.4
Additional boxes also depend on TARIFF data. These two subdivisions (boxes 33.3
code 2 and 33.4) are validated at assessment time through F12.
In DTI/CI, when a value is entered in boxes 33.1 and 33.2, the system
automatically displays the Tariff description of the goods (using F8) ,
sets the value of boxes 41.2 and 41.3 (using F9) , and sets access to
box 41.1 to “Mandatory” if box 41.2 is not empty, and to “Disabled”
otherwise. If box 33.1 is empty, access to box 41.1 is set to “excluded”.
In EDI, from the values entered in boxes 33.1 and 33.2, the system sets
the value of boxes 41.2 and 41.3 (using F9). If box 41.2 is set, the
system requests entry of box 41.1, otherwise it excludes entry in box
41.1.
Additional Third additional code (F10) as requested by Tariff 33.5 - -

code 3
Tariff Description of the commodity 31 - -

description of
the goods
Commercial Description of the commodity (commercial) 31 - 21

description of
the goods
Country of For goods of the item STD [COUNTRY]. The country of origin code 34a 40m 22
origin code (C17C box 34a, IDF 22) must be a valid Country (validated through STD
[COUNTRY]).
Gross mass For goods of the item, in kg. Where a gross mass greater than 1 kg 35 40e -
includes a fraction of a unit (kg), it is rounded off in the following
manner:
From 0.001 to 0.499: rounding down to the nearest kg,
From 0.5 to 0.999: rounding up to the nearest kg. Gross masses of less
than 1 kg are rounded as 0.xyz (e.g. 0.654 for a package of 654 grams).
Preference Preference requested for the treatment of the goods according to (Box 36 40n -
36 – Preference) and Tariff. The codification is according to the Tariff.
Leave empty (no preference) or use the codes from exemption module
(type of exemption A0072, B0084…) plus the “preferential” code
(P0001 or a more detailed list) for preferential agreements,
Check that the consignee is allowed to use this code if the declaration
has no previous procedure (“master” declaration) either by an I/F with
Exemption module or relying on an update of Tariff by Exemption to
keep it (e.g.: the list of PINs and dates of beneficiaries for each
exemption type granted). Tariff may request documents and data
accordingly then compute the duty following the preference code.
Procedure– Entering procedure. Selection in list. (Boxes 37a.1 and 37a.2 – 37a.1 40d -
Requested Procedure code) All authorisations/relationships are checked by the
Trader Registry interface called at the registration of the Customs
Declaration. If the checks fail, the registration will be rejected.
Procedure– (Boxes 37a.1 and 37a.2 – Procedure code). C17C Box 37b must be 37a.2 - -
Previous present and contain one of the codes listed in in attached table. If box
37a.2 represents a warehousing procedure (previous procedure”), the
access to the three subdivisions of general segment box 49 is set to
mandatory
Procedure- Selection in list (Box 37b.1 - Type of category) 37b.1 - -

Type of
category
Procedure- Selection in list (Box 37b.2: Category) 37b.2 - -

Subcategory
Net mass For goods of the item, in kg. Where a gross mass greater than 1 kg 38 40f -
includes a fraction of a unit (kg), it is rounded off in the following
manner:
From 0.001 to 0.499: rounding down to the nearest kg,
From 0.5 to 0.999: rounding up to the nearest kg. Gross
The net mass must be equal to or lower than the gross mass (box 35)
when this latter is present. The check is done at the registration of the
CD.
Quota Quote order number, present when requesting the benefit of the 39 - -
quota. When a quota can be requested (import, see grid of fields), this
box holds its order number. Data entered must be according to the
coding in TARIFF and is validated at the assessment of the declaration.
Summary (Box 40a - Type of document): always “previous document” 40a 44 -

declaration / The summary declaration/previous document can either be optional
previous or mandatory as set forth in the grid of fields.
document – IDF as previous document on first item;
Type of When the Box 40 Previous document corresponds to an IDF (IM0)
document declaration/item, the following actions apply on the first item entered
(at save of the item):
The system pulls the following data from the previous declaration:
• Importer PIN (consignee) / name / address
• Seller PIN (exporter) / name / address
• Total freight
• Total insurance
• Total other charges
• Delivery terms (Incoterm)
• Total FOB amount
The system pulls the following data from the previous declaration item
• HS code
• Country of origin
• Commercial description of the goods
• CS segment data at item level
• DS segment data at item level
IDF as previous document on other items
When the Box 40 Previous document corresponds to an IDF (IM0)
declaration/item, the following actions apply on the other items
entered (at save of the item):
The system checks that the referenced IDF is the same as the one of
the item 1
The system pulls the following data from the previous declaration item
• HS code
• Country of origin
• Commercial description of the goods
• CS segment data at item level
• DS segment data at item level
Previous (Box 40b - Abbreviation of document). Box 40b identifies an 40b 44 -

document – abbreviation of document as maintained in STD [ABBRDOC]. It is
Abbreviation always “X” (previous document” in the Functional scope of KE.
Previous Box 40c represents the identification of the previous document. If box 40c 44 -
document – 40b is “EX”, box 40c represents an existing “EX” Customs declaration in
First status released at least. If box 40b is “IM”, box 40c represents an
subdivision: existing “IM” Customs declaration in status released at least.
Identification Examples:
An import customs declaration bearing the number
“04440IM700000836” is used as previous document and more
specifically the item 3 describing the goods in the procedure. The code
will be ‘Z-IM-04440IM700000836-3’ (‘Z’ for previous document, ‘IM’
for previous Import SAD, ‘04440IM700000836’ for the SAD
identification number and 3 for the item number).
Supplementary Mandatory if box 41.2 is not empty. The number of supplementary 41a.1 40g 24
units – number units in C17C box 41.1 (IDF 24: Quantity) must hold the quantity
of units present in the item when requested by TARIFF. This quantity is
expressed in the unit displayed in C17C box 41.2 (IDF 25: Unit of
quantity)
Supplementary C17C box 41.2 (IDF 25: Unit of quantity) is set by the system according 41a.2 40h 25
unit code to the value of the commodity code in C17C box 33 (IDF 23: HS
code).When C17C box 41.2 (IDF 25: Unit of quantity) is not empty,
C17C box 41.1 (IDF 24: Quantity) is mandatory. It is disabled otherwise
Supplementary Mandatory if box 41.4 is not empty. 41b.1 40i -

units 2 –
number of
units
Supplementary Set by the system through F20 41b.2 40j -

unit 2 code
Item price The item price is the price (FOB) of the item expressed in the currency 42 40r 26
(FOB) of the invoice (as located in C17C box 22, IDF 15)
Item FOB value In national currency. Item FOB value is set as the “item price (FOB)” 45a - -
(box 42) divided by the system field of the CD “Exchange rate of unit”.
Item Freight In national currency. 45b 40s -

value On export, Item freight value is set to 0.
On import/transits, if mode of transport (box 25) is road (3) or air (4),
Item freight value is set to 0. Otherwise:
If Total freight is not 0, Item freight value is computed as:
· Total freight
· Multiplied by the net mass of the item
· Divided by the CD net mass
If Total freight is 0, item freight value is computed as:
· 18.5% of Item FOB value
Item Insurance In National currency. 45c 40t -

value On export, Item insurance value is set to 0.
On import/transits, if mode of transport (box 25) is road (3), Item
insurance value is set to 0. Otherwise:
If Total insurance is not 0, Item Insurance value is computed as:
· Total Insurance
If Total insurance is 0, item insurance value is computed as:
· 1.5% of Item FOB value
Item Other In national currency. 45d 40u -
Charges On export/transits, Item other charges value is set to 0.
On import, if Item Other Charges value is computed as:
· Total Other Charges
Customs value In national currency. The Customs value is set as the total of: 46 40y -
• Item FOB value
• Item Freight value (can be 0)
• Item Insurance value (can be 0)
• Item Other Charges (can be 0)
3.2.2 TRANSPORT Segment of the SAD
CUSTOMS DECLARATION –Transport Segment

Field Description Box Ex Box
C17C C17B C61A
Manifest When manifest registration number is present, the list of TD not 31 7 -
registration currently discharged in this manifest and available to the trader
number (box 2 on export, box 8 on import) is provided and proposed as a
list grouped by type, prefix and bill code. This list is used in both
EDI and DTI/CI for checking that the SAD references a Transport
Document (TD) available to the trader.
Type According to type of manifest. - - -
Prefix of the TD Selection in a list if manifest registration number is not present. 31 8 -
Bill code Air: AWB. Free text 31 8 -

Sea: Bill of lading. Free text
Other: Consignment note. Free text
3.2.3 CONTAINER Segment of the SAD

CUSTOMS DECLARATION –Container Segment
C17C C17B C61A
Container number International format: A4 + N6 + N1 (last digit is a key). 31 40a -
When manifest registration number is present, the list of
containers attached to the TD not currently discharged in this
manifest and available to the trader (box 2 on export, box 8 on
import) is provided from M2 and proposed as a list. This list is used
in both EDI and DTI/CI for checking that the SAD references
containers in a Transport Document (TD) available to the trader.
3.2.4 DECLARED ATTACHMENTS segment of the SAD

CUSTOMS DECLARATION –Declared Attachments
The attachments and their reference have to be present at the time of assessment of the declaration.
C17C C17B C61A
Certificate Type Selection in list F1, 44 45a -
Certificate Selection in list F3, 44 45a -
Reference
Certificate Serial As provided by the declarant 44 45b -
Number
Required Set by the system - - -
3.2.5 PACKAGES Segment of the SAD

CUSTOMS DECLARATION –PACKAGES SEGMENT
C17C C17B C61A
Package Segment When item number is the smallest in the items contained by one - - -
package, the Declared quantity of packages in the Package
Segment of the item is mandatory (i.e. Package Segment is
mandatory).
Transport To match one present in Transport documents segment of a 31 8 -
document Customs declaration (TS)).
According to the declaration attached to the procedure of one of
its items Properties of procedures (Box 37)), each package
segment may have to be covered by one transport document
Type of package Selection in list (Box 31). 31 40k -
The type of package for the line of package of the item and the
corresponding line of package in the referenced transport
document (through the unique LP reference) should be identical
Unique LP Unique reference within the TD. When the Transport document 31 - -
reference segment is present, each line of package of any item must match
one line of package of the referenced transport document through
the unique LP reference entered.
Declared quantity The number of packages of this type. 31 40l -
of packages For each unique LP reference, the total of the declared quantity of
packages for all the items should be less or equal than the
declared quantity of packages of the corresponding line of
package in the referenced transport document.
Marks of the Free text. Disabled for bulk. When the type of packages is “Bulk” 31 40a -
packages (Box 31), the system does not accept the Marks of the packages
field, it is mandatory otherwise
Gross weight of Gross weight in kilograms.For each unique LP reference, the total 31 40e -
packages of the gross weight of packages for all the items should be less or
equal than the gross weight of the corresponding line of package
in the referenced transport document with a weight percentage
tolerance as indicated in system parameters.The Declared
quantity of packages corresponds to what is declared in the
corresponding items. The sum of all the declared quantities for
each line of packages of each item in a CD corresponds to general
segment box 6.If box 35 is not empty for the current item and for
all other items sharing a package segment (same value of package
in item for all these items), their sum must be equal to the sum of
the gross weight of packages declared for each line of packages
with a tolerance. This tolerance is a system parameter that can be
modified. This business rule applies at assessment time (when all
items and packages are present) only if box 35 is present.For each
unique LP reference, if the total of the declared quantity of
packages matches the available number of packages of the
corresponding line of package in the referenced transport
document, the total gross weight of packages for all the items
should match the available gross weight of the corresponding line
of package with a weight percentage tolerance as indicated in
system parameters.
Description of the Description of the goods, free text. 31 40b -
goods
3.2.6 ASSESSMENT Segment of the SAD

CUSTOMS DECLARATION -Assessment Segment

C17C C17B C61A
Tax type Identifies a SAD tax type as maintained in STD [TAXTYPE]. 47.1 41aa -
Codes exclusively for national use must be composed of a
numeric character followed by two alphanumeric characters
according to that Member State's own nomenclature
Tax base In national currency 47.2 41bb -
Tax rate According to the regulation 47.3 41cc -
Tax amount In national currency 47.4 41dd -
3.2.7 ADDITIONAL INFORMATION /Complimentary Data -

Box 44
Box 44 -Additional Information /Complimentary Data

The complementary data elements (CPLD) and their value have to be present at the time of assessment of the
declaration.
Code Lev Description I/E Business Rule

QAMT I Quota amount requested I For items requesting
quota
DV1InvNum H Number of invoice I Requested by DV1
DV1InvDate H Date of invoice I Requested by DV1
DV1ContrNum H Number of contract I Requested by DV1
DV1ContrDate H Date of contract I Requested by DV1
DV1PrevDecisionNum H Number of previous decision I Requested by DV1
DV1PrevDecisionDate H Date of previous decision I Requested by DV1
DV1PrevDecision H Previous decision I Requested by DV1
DV1BuySellRel H Buyer Seller related I Requested by DV1
DV1BuySellInflVal H Relation influenced value I Requested by DV1
DV1TransValApprCustVal H Transaction value approximates Customs I Requested by DV1

value
DV1InfoValAppr H Information for value approximation I Requested by DV1
DV1RestrOfUse H Restrictions of use I Requested by DV1
DV1CondValNotDeterm H Condition value not determinable I Requested by DV1
DV1NatOfRestrCond H Nature of restrictions, conditions I Requested by DV1
DV1RoyPaidByBuyer H Royalties to be paid by buyer I Requested by DV1
DV1ResAccToSeller H Resale etc. accrue to sellé I Requested by DV1
DV1ExplForRoy H Explanation for royalties etc. conditions I Requested by DV1
DV1NetPrice H Net price I Requested by DV1
DV1IndPayment H Indirect payment I Requested by DV1
DV1Commissions H Commissions I Requested by DV1
DV1SellComm H Commissions selling I Requested by DV1
DV1BuyComm H Commissions buying I Requested by DV1
DV1Brokerage H Brokerage I Requested by DV1
DV1ContAndPack H Containers and packing I Requested by DV1
DV1BuyerMaterials H Supplied by buyer: materials etc. I Requested by DV1
DV1BuyerTools H Supplied by buyer: tools etc. I Requested by DV1

DV1BuyerConsumed H Supplied by buyer: materials consumed I Requested by DV1
DV1BuyerEngineering H Supplied by buyer: engineering etc. I Requested by DV1
DV1RoyaltiesAndFees H Royalties and license fees I Requested by DV1
DV1AccrualsToSeller H Subsequent accruals to seller I Requested by DV1
DV1DelivFreight H Cost delivery: freight I Requested by DV1
DV1DelivHandling H Cost delivery: loading/handling charges I Requested by DV1
DV1DelivInsurance H Cost delivery: insurance I Requested by DV1
DV1TranspPostArrival H Transport after arrival I Requested by DV1
DV1ChargesPostInstall H Charges after installation I Requested by DV1
DV1OthChrgsToDeduct H Other Charges to deduct I Requested by DV1
DV1ExplForOCToDeduct H Explanation for Other Charges I Requested by DV1
DV1DutyAndTaxes H Total duty and taxes I Requested by DV1
IDFImpEmail H Importer Mail address I Requested by IDF
IDFImpContact H Importer Contact name I Requested by IDF
IDFImpPhone H Importer Telephone I Requested by IDF
IDFImpFax H Importer Fax/Telex I Requested by IDF
IDFSellEmail H Seller Mail address I Requested by IDF
IDFSellContact H Seller Contact name I Requested by IDF
IDFSellPhone H Seller Telephone I Requested by IDF
IDFSellFax H Seller Fax/Telex I Requested by IDF
IDFCountryofSupply H Country of Supply I Requested by IDF
IDFLocInspect H Local inspection I Requested by IDF
IDFComesa H COMESA I Requested by IDF
IDFOrgCertRefs H Origin Certificate References I Requested by IDF
IDFTransTerms H Transaction Terms I Requested by IDF
IDFInvoiceNum H Invoice N° I Requested by IDF
IDFInvoiceDate H Invoice Date I Requested by IDF
IDFCondition I Goods condition I Requested by IDF

IDFYearManufactured I Year of manufacture I Requested by IDF
DCLGr1Age I Refers to period of existence in days, I According to

weeks, months or years Commodity HS code
DCLGr1AlcoholContent I Refers to alcohol concentration in I According to

percentage Commodity HS code
DCLGr1Appearance I Refers to the physical form of a product I According to

e.g. liquid, powder, solid, paste Commodity HS code
DCLGr1BaseProduct I Refers to the main/core element I According to

constituent of a product Commodity HS code
DCLGr1BrandName I Refers to the commercial name given to a I According to

product by its manufacturer Commodity HS code
DCLGr1Breed I Refers to a particular type of animal I According to

Commodity HS code
DCLGr1CommonName I Refers to popular name of the product in I According to

the market Commodity HS code
DCLGr1CountryOfOrigin I Refers to the country where goods were I According to

manufactured Commodity HS code
DCLGr1Gender I Refers to Male or Female I According to

Commodity HS code
DCLGr1Grade I Refers to classification based on quality of I According to

a product, e.g. Grade 1, grade 2 Commodity HS code
DCLGr1LengthOfStick I Refers to measurement of a cigarette I According to

including filter where applicable Commodity HS code
DCLGr1Manufacturer I Refers to the producer of a product I According to

Commodity HS code
DCLGr1Number I Refers to quantity I According to

Commodity HS code
DCLGr1PackagingMode I Refers to the way products are parked for I According to

movement purposes e.g. Carton, crates Commodity HS code
DCLGr1PackingType I Refers to enclosure of single items e.g. I According to

tetra park, plastic bottle Commodity HS code
DCLGr1PermitReferenceNo I Refers to unique identifier for a permit I According to

Commodity HS code
DCLGr1PiecesPerPackage I Refers to number of units contained in a I According to

package Commodity HS code
DCLGr1QuantityOrNbOfPack I Refers to the total number of packages I According to

ages Commodity HS code
DCLGr1RangeOfRSP I Refers to Range of recommended selling I According to
price Commodity HS code
DCLGr1Remarks I Refers to additional information I According to

Commodity HS code
DCLGr1SizeOfPiecesLength I Refers to dimension of length for an item I According to

Commodity HS code
DCLGr1SizeOfPiecesWidth I Refers to dimension of width for an item I According to

Commodity HS code
DCLGr1SizeOfUnits I Refers to dimensions of a unit item I According to

Commodity HS code
DCLGr1State I Refers to condition of products e.g. fresh, I According to

chilled, frozen Commodity HS code
DCLGr1TotalVolume I Refers to total quantity of a product I According to

Commodity HS code
DCLGr1TotalWeight I Refers to total mass of a product I According to

Commodity HS code
DCLGr1TypeOfCigarette I Refers to Filtered or Plain cigarette I According to

Commodity HS code
DCLGr1UnitVolumePerPacka I Refers to unit quantity per package I According to

ge Commodity HS code
DCLGr1UnitWeightPerPacka I Refers to unit mass per package I According to

DCLGr2Age I The length of time an antique has existed I According to

Commodity HS code
DCLGr2ArticlePerProductNo I a number that unambiguously identifies I According to

an item (product) Commodity HS code
DCLGr2BodyType I Refers to the shape of the motor vehicle I According to

(Sedan, saloon, van, tipper, convertible, Commodity HS code
tanker etc.)
DCLGr2BrandorMake I trade name of a particular item (product I According to

manufactured by a particular company Commodity HS code
under a particular name)
DCLGr2Calibre I The length of artillery barrels has often I According to

been described in terms of multiples of Commodity HS code
the bore diameter e.g. a 4-inch gun of 50
calibres would have a barrel 50 x 4 inches
= 200 inches long.
DCLGr2Capacity I quantity of liquid that an item can hold I According to

Commodity HS code
DCLGr2CaratsMass I a unit of weight for precious stones and I According to
pearls, equivalent to 200 milligrams Commodity HS code
DCLGr2CaratsPurity I a measure of the purity of gold, pure gold I According to

being 24 carats Commodity HS code
DCLGr2CarbonConcentratio I refers to the carbon percentage in an alloy I According to

n Commodity HS code
DCLGr2CarbonContent I the actual quantity of carbon in an alloy I According to

Commodity HS code
DCLGr2CoatingPerPlating I a thin layer or covering of another metal I According to

Commodity HS code
DCLGr2Color I the property possessed by an object of I According to

producing different sensations on the eye Commodity HS code
as a result of the way it reflects or emits
light
DCLGr2CommonName I trade name of a substance that is not a I According to

chemical name or scientific name Commodity HS code
DCLGr2Condition I the state of something with regard to its I According to

appearance, quality, or working order Commodity HS code
DCLGr2CountryOfOrigin I The country of manufacture, production, I According to

or growth where an article or product Commodity HS code
comes from.
DCLGr2CountryOfPreviousR I the country where the motor vehicle was I According to

eg last registered before importation Commodity HS code
DCLGr2CrossSection I Straight Cut through of a metal I According to

(rectangular, square etc.) Commodity HS code
DCLGr2Cut I A style or design guide used when shaping I According to

a diamond for polishing. Cut does not Commodity HS code
refer to shape (pear, oval), but the
symmetry, proportioning and polish of a
diamond
DCLGr2Diameter I The length of a straight line passing I According to

through the centre of a circle or sphere Commodity HS code
and meeting the circumference or surface
at each end.
DCLGr2DriveConfiguration I refers to the number of driven wheels e.g. I According to

two driven wheels (two wheel drive), four Commodity HS code
driven wheels (four wheel drive)
DCLGr2EndUse I the intended purpose of the product I According to

Commodity HS code
DCLGr2EngineCapacityCc I Motor vehicle engine displacement I According to

(engine size/cc) Commodity HS code
DCLGr2EngineNumber I refer to an identification number marked I According to

on the engine of a vehicle or, in the case Commodity HS code
of locomotives, to the road number of the
locomotive
DCLGr2FrameNumberVNCh I A vehicle identification number, I According to

assisNb commonly abbreviated to VIN, is a unique Commodity HS code
code including a serial number, used by
the automotive industry to identify
individual motor vehicles, towed vehicles,
motorcycles, scooters and mopeds as
defined in ISO 3833
DCLGr2FuelType I Type of fuel a motor vehicle uses I According to

Commodity HS code
DCLGr2Height I Measurement of something from base to I According to

top Commodity HS code
DCLGr2Length I the measurement or extent of something I According to

from end to end; the greater of two or the Commodity HS code
greatest of three dimensions of an object
DCLGr2Manufacturer I Company that makes the goods I According to

Commodity HS code
DCLGr2Material I the matter (raw material) from which a I According to

thing is or can be made Commodity HS code
DCLGr2MaterialOfStrap I the matter (raw material) from which a I According to

strap of a watch is made of Commodity HS code
DCLGr2Model I In relation to Motor vehicles Model refers I According to

to the trade name of the motor vehicle. In Commodity HS code
relation to watches, model refers to the
model reference of the watch
DCLGr2OwnerCategory I refers to the categories of owners e.g. I According to

Diplomat, Returning resident, Military, Commodity HS code
Civilian, County government, National
government, Parastatal, Transit
DCLGr2PackagingMode I Type of packaging e.g. pallets, tanks, bales I According to

etc. Commodity HS code
DCLGr2PiecesPerPackage I The number of items packed together I According to

Commodity HS code
DCLGr2PowerPerThrust I Power refers to the voltage of items that I According to

use electricity e.g. diodes, plugs, sockets Commodity HS code
etc. while thrust refers to the propulsive
force of a jet or rocket engine
DCLGr2PreviousRegNumber I this refers to the immediate previous I According to
registration number, for motor vehicles Commodity HS code
that had been issued a registration
number
DCLGr2ProductionDate I this refers to the date of manufacture of I According to

the item Commodity HS code
DCLGr2ProductNumber I a number that unambiguously identifies I According to

an item (product) Commodity HS code
DCLGr2QualityPerGrade I the standard of something as measured I According to

against other things of a similar kind; the Commodity HS code
degree of excellence of something/grade
is the level of quality
DCLGr2QuantityOrNbOfPack I total number of items in all the packages I According to

ages Commodity HS code
DCLGr2Remarks I additional information I According to

Commodity HS code
DCLGr2Shape I The external form, contours, or outline of I According to

someone or something. Commodity HS code
DCLGr2Size I The relative extent of something; a thing's I According to

overall dimensions or magnitude; how big Commodity HS code
something is.
DCLGr2SizeE I The relative extent of something; a thing's I According to

overall dimensions or magnitude; how big Commodity HS code
something is.
DCLGr2Specification I additional relevant information I According to

Commodity HS code
DCLGr2SteeringRHDPLHD I Steering rack type (Left hand drive or right I According to

hand drive) Commodity HS code
DCLGr2TareWeight I the weight of an empty vehicle or I According to

container Commodity HS code
DCLGr2Thickness I the distance through an object I According to

Commodity HS code
DCLGr2TotalUnitsPerPackag I total number of items I According to

es Commodity HS code
DCLGr2TotalWeight I total mass of the items I According to

Commodity HS code
DCLGr2TransmissionType I transmission type for motor vehicles is I According to

either manual transmission or automatic Commodity HS code
transmission
DCLGr2Treatment I the use of a chemical, physical, or I According to
biological agent to preserve or give Commodity HS code
particular properties to an item
DCLGr2Type I refers to type of motor vehicle as: Private, I According to

commercial, Tour Van Commodity HS code
DCLGr2UnitWeightPerPacka I refers to the weight of a single item I According to

DCLGr2Voltage I Voltage measures the relative amount of I According to

energy that will be carried by the Commodity HS code
electrical charge in a circuit.
DCLGr2Width I The measurement or extent of something I According to

from side to side; the lesser of two or the Commodity HS code
least of three dimensions of a body.
DCLGr2YearOfFirstRegistrati I In relation to motor vehicles, year of first I According to

on registration means the month and the Commodity HS code
year the motor vehicle was registered for
the first time after manufacture
DCLGr2YearofManufacture I In relation to motor vehicles, the year of I According to

manufacture indicates the year of Commodity HS code
production of the motor vehicle
DCLGr3Appearance I The way something looks I According to

Commodity HS code
DCLGr3Area I Measurement of a surface I According to

Commodity HS code
DCLGr3Brand I Type of product manufactured by a I According to

particular company under a specific name Commodity HS code
DCLGr3BrandName I Name of product manufactured by a I According to

particular company under a particular Commodity HS code
name
DCLGr3Colour I Object's property of producing different I According to

sensations on the eye as a result of the Commodity HS code
way it reflects or emit light
DCLGr3CommonName I Name by which the commodity is often I According to

referred to Commodity HS code
DCLGr3Composition I The distinct parts/elements forming a I According to

whole Commodity HS code
DCLGr3CountryOfOrigin I Country from which the item came into I According to

existence Commodity HS code
DCLGr3Decitex I Unit of linear density of a continuous I According to

filament or yarn, equal to a tenth of text Commodity HS code
or nine tenths of a denier
DCLGr3Density I Mass per unit volume I According to

Commodity HS code
DCLGr3Diameter I Transverse measurement of something I According to

circular or spherical Commodity HS code
DCLGr3Dimension I Measurable extent of a kind, e.g. length, I According to

width, breadth, height etc. Commodity HS code
DCLGr3EndUse I Ultimate application of a product I According to

Commodity HS code
DCLGr3Gender I Sexual identity I According to

Commodity HS code
DCLGr3KindOfPreservationP I Manner in which the item has been kept I According to

erTreatment pristine Commodity HS code
DCLGr3Length I Longest dimension of an object I According to

Commodity HS code
DCLGr3Manufacturer I Producer of the item I According to

Commodity HS code
DCLGr3Material I Substance out of which the item is made I According to

Commodity HS code
DCLGr3MaterialOfCover I Substance out of which the cover made I According to

Commodity HS code
DCLGr3NbOfRibs I Number of ribs in the umbrella I According to

Commodity HS code
DCLGr3NumberOfPieces I Aggregate collection of items I According to

Commodity HS code
DCLGr3PackagingMode I Type of packing I According to

Commodity HS code
DCLGr3PackingContents I Item(s) inside a package I According to

Commodity HS code
DCLGr3PaperDensityInGPer I Mass per unit area of the paper I According to

M2 Commodity HS code
DCLGr3PiecesPerPackage I Number of items in a package I According to

Commodity HS code
DCLGr3ProductNumber I Item number for purposes of I According to

identification Commodity HS code
DCLGr3Quality I Distinctive attribute of an item I According to

Commodity HS code
DCLGr3Remarks I Additional comments on the item being I According to

declared Commodity HS code
DCLGr3Shape I The external form or outline of an item I According to

Commodity HS code
DCLGr3Size I Extent of dimension of item being I According to

declared Commodity HS code
DCLGr3SizeInSqm I Extent of dimension of item being I According to

declared in square meters Commodity HS code
DCLGr3SoleMaterial I Refers to material used for lower part of I According to

shoes. E.g. plastic or rubber Commodity HS code
DCLGr3Thickness I Distance between the top and bottom of I According to

an object. Can be measured in inches/MM Commodity HS code
DCLGr3TotalArea I The space an object occupies I According to

Commodity HS code
DCLGr3TotalWeight I Gravitational pull of an object I According to

Commodity HS code
DCLGr3Treatment I Application of any chemical on a material. I According to

e.g. for purposes of preservation Commodity HS code
DCLGr3Type I Nature/material I According to

composition/model/source of material Commodity HS code
DCLGr3TypeAnimalFrom I I According to
Commodity HS code
DCLGr3UnitArea I Area of one complete item/piece I According to

Commodity HS code
DCLGr3UnitLength I Equivalent of one vector I According to

Commodity HS code
DCLGr3UnitOfSale I Price per item/piece/meter I According to

Commodity HS code
DCLGr3UnitVolume I Volume per piece/item I According to

Commodity HS code
DCLGr3UnitWeightPerPacka I Weight per unit volume/package of a I According to

ge material Commodity HS code
DCLGr3UnitWidth I I According to
Commodity HS code
DCLGr3UpperMaterial I I According to
Commodity HS code
DCLGr3Volume I I According to
Commodity HS code
DCLGr3VolumeInM3 I I According to
Commodity HS code
DCLGr3Width I I According to
Commodity HS code
DCLGr1Status
DCLGr2Type
DCLGr2BrandName
DCLGr2KindOfPreservationP
erTreatment
DCLGr2Dimension
DCLGr2Appearance
DCLGr2Gender
DCLGr2Brand
DCLGr2Density
DCLGr2VolumeinCubicmeter
s
DCLGr2PaperDensityInGPer
M2
- The level (“Lev”) of the code:

 ‘H’ when this code is valid at Header level (having significance for the whole SAD)
 ‘ I’ when this code is valid at Item level (having significance for this sole item)
- The acceptability (“I/E”) of this code in Import (I), on Export (E) or both (IE)
3.3 CERTIFICATES REQUIRED for specific HS Codes

CERTIFICATES REQUIRED FOR SPECIFIC HS CODES
HSCode Certificate Code Description of Certificate Applicable Regimes
9301000000 10 Permit for firearms/Ammunition C4/C5/S6
902100000 100 Tea Export Licence E1
3601000000 20 Permit for Explosives C4/S6
3002100000 30 Health certificate-Pharmaceuticals C4/S6
6309000000 48 Fumigation certificate C4/T820
0101100000 50 Health Certificate-Animals/pets C4/E1
0101100000 52 Vaccination certificate C4/E1
0601100000 60 Permit for Plant materials C4/E1
8716101000 61 Triptique C4
8716109000 61 Triptique C4
8716201000 61 Triptique C4
8716209000 61 Triptique C4
8716311000 61 Triptique C4
8716319000 61 Triptique C4
8716391000 61 Triptique C4
8716399000 61 Triptique C4
8716401000 61 Triptique C4
8716409000 61 Triptique C4
8716800000 61 Triptique C4
8716900000 61 Triptique C4
8701100000 61 Triptique C4
8701201000 61 Triptique C4
8701209000 61 Triptique C4
8701300000 61 Triptique C4
8701900000 61 Triptique C4
8702101100 61 Triptique C4
8702101900 61 Triptique C4
8702102100 61 Triptique C4
8702102200 61 Triptique C4
8702102900 61 Triptique C4
8702109100 61 Triptique C4
8702109900 61 Triptique C4
8702901100 61 Triptique C4
8702901900 61 Triptique C4
8702902100 61 Triptique C4
8702902900 61 Triptique C4
8702909100 61 Triptique C4
8702909900 61 Triptique C4
8703100000 61 Triptique C4
8703211000 61 Triptique C4
8703219000 61 Triptique C4
8703221000 61 Triptique C4
8703229000 61 Triptique C4
8703231000 61 Triptique C4
8703239000 61 Triptique C4
8703241000 61 Triptique C4
8703249000 61 Triptique C4
8703311000 61 Triptique C4
8703319000 61 Triptique C4
8703321000 61 Triptique C4
8703329000 61 Triptique C4
8703331000 61 Triptique C4
8703339000 61 Triptique C4
8703901000 61 Triptique C4
8703902000 61 Triptique C4
8703909000 61 Triptique C4
8704101000 61 Triptique C4
8704109000 61 Triptique C4
8704211000 61 Triptique C4
8704219000 61 Triptique C4
8704221000 61 Triptique C4
8704229000 61 Triptique C4
8704231000 61 Triptique C4
8704239000 61 Triptique C4
8704311000 61 Triptique C4
8704319000 61 Triptique C4
8704321000 61 Triptique C4
8704329000 61 Triptique C4
8704901000 61 Triptique C4
8704909000 61 Triptique C4
8705100000 61 Triptique C4
8705200000 61 Triptique C4
8705300000 61 Triptique C4
8705400000 61 Triptique C4
8705900000 61 Triptique C4
8709110000 61 Triptique C4
8709190000 61 Triptique C4
8709900000 61 Triptique C4
8710000000 61 Triptique C4
8701100000 63 Carnet de Passage C4
8701100000 65 Vehicle registration certificate C4
8701100000 71 Foreign vehicle registration certificate C4
0101100000 95 Export Health Certificate E1
0301100000 98 Fish - Fish Products Permit C4
0401100000 105 Dairy products permit C4
17011290 110 Sugar permit C4
72041000 115 Scrap metal permit E1
W700, W707, W708, C400,
All 200 Import Declaration Form (IDF) C403
W700, W707, W708, C400,
All 210 Commercial invoice C404
W700, W707, W708, C400,
All 220 Packaging list C405
All C36 Declaration of relationship W700, W707, W708, C400
All 250 Products specifications Any CPC
All 300 Other documents Any CPC
3.4 CUSTOMS PROCEDURE CODES –Box 37

The codes to be entered in subdivision 37a are four-digit codes, composed of a two-digit code
representing the procedure requested (box 37a.1), followed by a second two-digit code representing
the previous procedure (box 37a.2). When printed on a paper document, boxes 37a.1 and 37a.2 are
concatenated into a four-digit code. The list of two-digit codes is given below.
‘Previous procedure’ means the procedure under which the goods were placed before being placed
under the procedure requested.
For example: 3750 = re-export of goods previously placed under temporary admission is built as
follows:
 Requested procedure code (37a.1)= “37”
 Previous procedure code (37a.2)= “50”
The codification for ‘procedure’ is maintained in the standard code

The codes that can be used as ‘requested procedure’ are in the standard code STD
The codes that can be used as ‘previous procedure’ are in the standard code STD
For coding purposes, two of these basic elements must be combined to produce a four-digit code. In
the following table:
 The column headed ‘R’ indicates if the code can be used as a Requested procedure (“Y”
present) or not (“-“ present)
 The column headed ‘P’ indicates if the code can be used as a Previous procedure (“Y”
present) or not (“-“ present)
 The column headed “TM” indicates the trade movement (I = import, E = export) for the
procedure requested.
 The column headed “T” indicates the Type of the procedure for the procedure requested or
thepreviousprocedure.
Note: by convention, “Z” (zero) is indicated as Type for procedure code “00”.
 The column headed “BR” indicates any specific Business rule to apply when this code is
entered as a Requested procedure code as follows:
Notes:
 Whatever may be the requested procedure code the Tariff is called
Code Description R P TM T BR
This code is used only as “previous procedure” and to indicate that the goods
0 - Y - Z
were not previously under a Customs procedure
1 Import Declaration Form Y Y I 0
10 Direct export Y Y E 1
11 Direct export under Program Y Y E 1
12 Direct export of goods subject to presumptive income tax Y Y E 1
13 Road manifest for exports Y - E 1
20 Temporary exports for return in an unaltered state Y Y E 2
21 Temporary exports for repair/processing Y Y E 2
30 Ex-Warehouse export Y - E 3
31 Road manifest for Re-exports Y - E 3
32 Ex-Warehouse export of goods after blending Y Y E 3
33 Ex-Warehouse export of goods subject to excise duty domestic Y Y E 3
Ex-MUB EXPORT, Ex-EPZ EXPORT, Ex-MUB duty free shops, Ex-EPZ duty free
35 Y ? E 3
shops
Entry into EPZ of Blended Tea from Bonded facility , Entry into EPZ of Ex-
36 Y Y E 3
Bonded facility Tea Not blended
37 RE Export After Temporary Importation Y Y E 3
38 RE Export Under Drawback / not Drawback Y Y E 3
Importation for home use duty/tax fully paid, Provisional Import Declaration,
Release of perishables or other goods, Import for home use duty/tax free,
40 Y Y I 4
Importation for home use duty/tax fully paid (IDF Exempt), Locally assembled
trailers
Ex-Warehouse home use duty/tax fully paid, Ex-Warehouse home use, duty /
tax paid on goods for Regional Market, Ex-Warehouse home use duty/tax
free, Ex-Warehouse home use duty/tax exempt under 3rd schedule, Ex-
41 Y Y I 4
Warehouse home use duty/tax exempt under Section 138, Ex-Warehouse
home use duty/tax exempt under section 138, Ex-Warehouse Home use/Tax
Remitted under section 171
42 Ex-Blended products home use duties and taxes fully paid Y Y I 4
43 EX KPRL HOME USE Y Y I 4
44 Ex-EPZ home use, Ex-MUB home use Y Y I 4
Imports for home use duty/tax exempted under section 138, Imports for
home use duty/tax remitted under TREO, Imports for home use duty/tax
45 remitted, Imports for Home Use Tax/Duty remitted under section 171, Y Y I 4
Importation of sugar or wheat by gazetted manufacturers or millers-home
use
Home use after temporary importation in unaltered state, Home use after
46 Y Y I 4
temporary importation for repair work
47 Imports for home use duty/tax exempted under 5th schedule Y Y I 4
48 Ex-EPPO home use, Ex-EGSP home use Y Y I 4
Temporary Importation for Return in unaltered state, Temporary Importation
50 Y Y I 5
for Repair
Re-importation of goods after temporary export for renovation or
repair(where a repair charge has been raised), Re-importation of goods after
61 Y - I 6
temporary export for renovation or repair(where a repair charge has NOT
been raised)
Re-importation of goods after temporary export (where the goods are not
62 Y - I 6
charged their character or tariff classification)
63 Re-importation of rejected/returned exports Y - I 6
Warehousing Entry, Approximate Warehousing Declaration, Warehousing of
goods for Regional Market, Warehousing of goods (IDF Exempt), Entry of
70 Y Y I 7
goods into Bonded facility for Ex-EPZ goods (IDF payable), Entry of home
produced goods into bonded facility
71 Warehousing of goods for Crude Petroleum Products, Line fill Y Y I 7
Entry into customs warehouse of home produced goods subject to excise
72 Y Y E 7
duty
Temporary removal from a Bonded warehouse, Temporary removal from
73 Y - E 7
MUB
Ex-Warehouse Removal Transfer, Transfer from one MUB to another,
74 Y Y I 7
Transfer from one EPZ to another
Entry into an MUB from Foreign, Entry into an EPZ from Foreign, Entry into
75 MUB of home use produced goods, Entry into EPZ of home use produced Y Y I 7
goods
80? Transit inwards, Road customs transit declaration inward Y Y I 8
81? Transit outwards, Road customs transit declaration outward Y Y E 8?
82? Road manifest for movement of transit goods destined to Transit Go-downs Y Y I 8
90 Accompanied baggage, Unaccompanied Baggage Y Y I P
91 Indirect Transhipment Y Y I 9
92 Post Parcels-imports, Exempt parcels-imports, Courier goods-imports Y Y I P
93 Post Parcels –export, Courier goods -export Y Y E P
82 Road manifest for movement of transit goods destined to Transit Go-downs Y Y I 8
90 Accompanied baggage, Unaccompanied Baggage Y Y I 9
91 Indirect Transhipment Y Y I 9
92 Post Parcels-imports, Exempt parcels-imports, Courier goods-imports Y Y I 9
93 Post Parcels –export, Courier goods -export Y Y E 9?
3.4.1 Category of measures - Box 37b

When printed on a paper document, box 37b takes the form of a code composed of an alphabetic
character (community procedure) or digit (national use) followed by two alpha-numeric characters.
This code is obtained by concatenating the values in boxes 37b.1 and 37b.2.
0 No type of category
1 Export
2 Temporary export and outward processing
3 Re-export
4 Home use
5 Temporary import and inward processing
6 Re-import
7 Import warehousing
8 Transit
9 Transhipment or Passengers, Parcels and Postal items
3.4.2 Type of category - Box 37b.1
Box 37b.1 identifies a type of category of measures as maintained in STD reference table
3.4.3 Category - Box 37b.2

Box 37b.2 identifies a category of measures as maintained in STD reference table
In the following table of the values of the Box 37b:
- The column headed “TM” indicates the compatibility of the code with the trade movement (I
= import, E = export) relevant to the procedure requested (37a.1)
- The column headed “D” (for Declaration type) indicates the type of declaration for which the
category of measure is usable or “All” if it can be present for all types.
- The column headed “R” (for Requested procedure) indicates the sole requested procedure
codes for which the category of measure is usable or “All” if it can be present for all
procedures.
- The column headed “BR” indicates any specific business rule to apply when this code is
present
Code Description TM D R BR
000 Code to be used when there is no category of measure. IE A All
100 Direct Exports of home produced goods E A 10
101 Direct Exports of home produced goods incorporating imported E A 10
materials (EX101)
103 Direct export of home produced goods under the EPPO Program E A 11
(EX103)
104 Direct export of home produced goods under the EGSP Program E A 11
(EX104)
105 Export of goods subject to presumptive income tax E A 12
106 Export of goods under Inward/Outward Processing E A 11
110 Direct Exports To Ship Stores E A 10
112 Road manifest for exports E A 13
200 Temporary exports for return in an unaltered state E A 20
210 Temporary exports for repairs E A 21
220 Temporary exports for outward processing E A 21
300 Ex-Warehouse export (EX30) E A 30
301 Ex-Warehouse export duty free shops E A 30
305 Ex-Warehouse export of goods subject to excise duty domestic E A 33
310 Ex-Warehouse export for ship stores (EX30) E A 30
312 Road manifest for Re-exports E A 31
320 Ex-Warehouse export of goods after blending (COE; EX332 to be E A 32
done)
350 Ex-MUB EXPORT E A 35
351 Ex-EPZ EXPORT E A 35
352 Ex-MUB duty free shops E A 35
353 Ex-EPZ duty free shops E A 35
358 Entry into EPZ of Blended Tea from Bonded facility E A 36
359 Entry into EPZ of Ex-Bonded facility Tea Not blended E A 36
360 Re Export After Temporary Importation for Repair E A 37
361 RE Export After Temporary Importation E A 37
370 RE Export Under Drawback E A 38
380 RE Export not Drawback E A 38
400 Importation for home use duty/tax fully paid I A 40
401 Provisional Import Declaration I A 40
402 Release of perishables or other goods (IM402) I A 40
403 Import for home use duty/tax free (IM403) I A 40
404 Importation for home use duty/tax fully paid (IDF Exempt) I A 40
405 Locally assembled trailers I A 40
406 Ex-Auction Motor Vehicles I A 40
410 Ex-Warehouse home use duty/tax fully paid (IM410) I A 41
411 Ex-Warehouse home use, duty / tax paid on goods for Regional I A 41
Market
415 Ex-Blended products home use duties and taxes fully paid I A 42
420 Ex-Warehouse home use duty/tax free I A 41
421 Ex-Warehouse home use duty/tax exempt under 3rd schedule I A 41
(IM421)
422 Ex-Warehouse home use duty/tax exempt under Section 138 I A 41
(IM422)
423 EX KPRL HOME USE I A 43
424 Ex-Warehouse home use duty/tax exempt under section 138 I A 41
(Project Goods)
425 Ex-Warehouse Home use/Tax Remitted under section 171 I A 41
(Inward Processing)
430 Home use after temporary importation in unaltered state I A 46
460 Ex-EPZ home use I A 44
461 Ex-MUB home use I A 44
462 Ex-EPPO home use I A 48
463 Ex-EGSP home use I A 48
464 Ex-EPPO indirect Import I A 48
470 Home use after temporary importation for repair work I A 46
490 Imports for home use duty/tax exempted under 5th schedule I A 47
(IM490)
491 Imports for home use duty/tax exempted under section 138 I A 45
(IM491)
492 Imports for home use duty/tax remitted under TREO ( Inward I A 45
Processing )
493 Imports for home use duty/tax remitted ( Other ) I A 45
494 Imports for Home Use Tax/Duty remitted under section 171 I A 45
(Inward processing)
496 Importation of sugar or wheat by gazetted manufacturers or I A 45
millers-home use (EGSP)
500 Temporary Importation for Return in unaltered state (IM500) I A 50
510 Temporary Importation for Repair I A 50
610 Re-importation of goods after temporary export for renovation or I A 61
repair(where a repair charge has been raised)
611 Re-importation of goods after temporary export for renovation or I A 61
repair(where a repair charge has NOT been raised)
620 Re-importation of goods after temporary export (where the I A 62
goods are not charged their character or tariff classification)
621 Re-importation of rejected/returned exports I A 63
700 Warehousing Entry I A 70
701 Approximate Warehousing Declaration (IM701) I A 70
703 Warehousing of goods for Regional Market(IM703) I A 70
705 Warehousing of goods (IDF Exempt) I A 70
706 Entry of goods into Bonded facility for Ex-EPZ goods (IDF payable) I A 70
707 Warehousing of goods for Crude Petroleum Products(IM707) I A 71
708 Line fill I A 71
710 Entry into customs warehouse of home produced goods subject I A 72
to excise duty
711 Entry of home produced goods into bonded facility I A 70
715 Temporary removal from a Bonded warehouse I A 73
720 Ex-Warehouse Removal Transfer (IM720) I A 74
750 Entry into an MUB from Foreign (IM750) I A 75
751 Entry into an EPZ from Foreign (IM751) I A 75
752 Entry into MUB of home use produced goods I A 75
753 Entry into EPZ of home use produced goods I A 75
754 Transfer from one MUB to another I A 74
755 Transfer from one EPZ to another I A 74
756 Temporary removal from MUB I A 73
800 Transit inwards I A 80
810 Transit outwards E A 81
811 Road customs transit declaration outward E A 81
812 Road customs transit declaration inward I A 80
820 Road manifest for movement of transit goods destined to Transit I A 82
Go-downs
910 Accompanied baggage I A 90
920 Unaccompanied Baggage I A 90
930 Indirect Transhipment I A 91
940 Post Parcels-imports I A 92
950 Exempt parcels-imports I A 92
960 Courier goods-imports I A 92
970 Post Parcels -export I A 93
980 Courier goods -export E A 93
3.4.4 Allowed combinations for Requested

Procedure/category/previous ones - Box 37a.1 and
37b
The codes to be entered in subdivision 37a.1 and 37b indicate the exact requested status of the
goods (requested procedure and category). They are five-digit codes, composed of the two-digit
code representing the procedure requested (box 37a.1), complemented by a three-digit code (box
37b) representing the category requested.
The previous procedure (box 37a.2) should match the requested procedure (box 37a.1) in the
previous declaration.
Add the category in the CLR40 transaction for configuration:
The accepted combinations of requested procedures and categories are checked against the
previous declaration at assessment time according to the configuration. The initial list is provided
hereafter:
Requested Previous Requested Previous Requested Previous

procedure procedure procedure procedure procedure procedure
/category /category /category /category /category /category
11103 45492 38370 42415 42415 70705

11104 45491 38370 43423 42415 70706
13112 10100 38370 44460 42415 70711
13112 10101 38370 44461 42415 74720
13112 10110 38370 45496 43423 71707
13112 11103 38370 46430 44460 36358
13112 11104 38370 46470 44460 36359
13112 11106 38370 48462 44460 74755
13112 12105 38370 48463 44460 75751
13112 20200 38370 48464 44460 75753
13112 21210 38380 40400 44461 74754
13112 21220 38380 40403 44461 75750
30300 70700 38380 40404 44461 75752
30300 70705 38380 40405 45491 40401
30300 70711 38380 41410 45492 40401
30300 71707 38380 41411 45493 40401
30300 71708 38380 41420 45494 40401
30300 74720 38380 41421 46430 50500
30301 70700 38380 41422 46470 50510
30301 70705 38380 41424 47490 40401
30301 74720 38380 41425 47490 40402
30310 70700 38380 42415 47490 91930
30310 70705 38380 43423 48462 45492
30310 70711 38380 44460 48463 45491
30310 71707 38380 44461 48464 45491
30310 71708 38380 45491 48464 45492
30310 72710 38380 45492 61610 21210
30310 74720 38380 45493 61611 21210
31312 30300 38380 45494 62620 20200
31312 30301 38380 45496 62620 21220
31312 30310 38380 46430 63621 10100
31312 32320 38380 46470 63621 10101
31312 33305 38380 47490 63621 10110
31312 35350 38380 48462 63621 11103
31312 35351 38380 48463 63621 11104
31312 37360 38380 48464 63621 11106
31312 37361 40400 40401 63621 12105
31312 38370 40400 40402 63621 30300
31312 38380 40400 91930 63621 30301
32320 70700 40404 40402 63621 30310
32320 70705 41410 70700 63621 32320
32320 70706 41410 70705 63621 33305
32320 70711 41410 71707 63621 35350
32320 74720 41410 71708 63621 35351
33305 72710 41410 74720 70700 70701
35350 74754 41411 70703 73715 70700
35350 75750 41420 70700 73715 70703
35350 75752 41420 70705 73715 70705
35351 36358 41420 71707 73715 74720
35351 36359 41420 71708 73756 74754
35351 74755 41420 74720 73756 74755
35351 75751 41421 70700 73756 75750
35351 75753 41421 70705 73756 75751
35352 74754 41421 71707 74720 70700
35352 75750 41421 71708 74720 70703
35352 75752 41421 74720 74720 70705
35353 36358 41422 70700 74720 70711
35353 36359 41422 70705 74720 71707
35353 74755 41422 71707 74720 71708
35353 75751 41422 71708 74720 72710
35353 75753 41422 74720 74720 74720
37360 50510 41424 70700 74754 74754
37361 50500 41424 70705 74754 75750
38370 40400 41424 71707 74754 75752
38370 40403 41424 71708 74755 36358
38370 40404 41424 74720 74755 36359
38370 41410 41425 70700 74755 74755
38370 41411 41425 70705 74755 75751
42415 70700 74755 75753

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Integrated Customs

Management System (ICMS)

DECLARATION, CLEARANCE &

Project Phase: User Training Phase

Compiled by: Wycliffe Mwebi

Document reference: DECLARATION -Training Manual for Clearing agents.docx

Beneficiaries: Clearing Agents

Reviewed by: Rahul Panwelkar

Reviewed date: 09-May-2019

1.1 The Single Administrative Document (SAD)

1.2 IM0 -Import Declaration Form (IDF)

1.2.1 How to create an IDF Entry

1.2.2 Adding an item to your IDF

1.2.3 How to register an IDF

1.3.2 How to make an IM4 Entry without IDF

1.3.3 Add items to an IM4 Entry

1.3.5 How to link an IM4 to a Manifest

1.3.6 How to link an IM4 to a Quota and Exemption

1.3.8 Automatic Assessment and Tariff Computation

1.3.11 How to Print a C17C

1.4.2 How to Link an IM7 entry to to a Bond

1.5.1 Amendable Fields

1.5.3 Register an amended Customs declaration

1.6.1 Alterable Fields for Imports

1.6.2 Alterable Fields for Exports

1.6.3 Rules for CD Alteration

1.6.4 Request for Alteration

1.7 Cancelling a Customs Declaration

1.7.1 Conditions for cancelling a customs Declaration

1.7.2 Warehousing Checks

1.7.3 Request for CD Cancellation

1.7.4 Pay cancellation Fee

4. Once paid, the CD will automatically go into the status “CANCELLED”

1.7.5 Update of Related systems after cancellation of a CD

2.1 Removal Gate Pass

2.1.1 How to Create a Logistics operation

2.1.2 Print Gate Pass

Alter a Customs Declaration Alteration of some allowed particulars to a Customs declaration.

Amend a Customs Declaration Amendment of one or more particulars to a Customs declaration

Cancellation may take place after request by the Declarant.

Lock/unlock a Customs Declaration Locking by Customs prevents a Customs Declaration to be involved

MS (Modification segment of a The Modification Segment holds information related to the

Modify a Customs Declaration Modification of one or more particulars to a Customs Declaration

3.1.4 CD Risk Assessed

3.1.5 CD Under control

3.1.8 CD Partial release

3.1.10 CD Pending release/IDF pending approval

3.1.11 CD Pending Removal

3.1.12 CD Removed/IDF approved

3.1.18 CD Alter pending

3.1.22 The “lock” indicator

3.1.23 The “arrived” indicator

3.1.24 The “acquitted” indicator

3.2 Definition of SAD Fields

CUSTOMS DECLARATION –General Segment

Customs office of The first subdivision (Customs office of Import/Export A 2 5

Customs office of The second subdivision (Customs office of Import/Export A 2 5

CD registration The CD registration number is determined at the first save A Top 1

Declaration – 1st If CD trade movement is “E”, the Country of last 1.1 4 -

Code Description Trade movement

EX1 Direct export of home goods E

Box 1.1 TR8 Transit declaration T

Total gross mass Accumulation of all items from box 35 4 22 -

Total no. of items Number of items in this SAD 5 20 -