MINUTES OF RUBUGURI TOWN COUNCIL

URBAN PHSICAL PLANNING COMMITTEE RUBUGURI, KISORO

nd
Date 2 December 2021

AGENDA
1. Opening Prayer.
2. Communication from the Chairperson.
3. Matters arising from the Chairman’s communication.
4. Review of minutes of the previous meetings.
5. Review of major proposals in the Rubuguri town board local physical development plan/detailed plan 2016-2021
6. Formation of the Enforcement /Development control team.
7. Closure.
Members present:
Mr Mbonye Emmanuel - Town clerk- Chairperson
Mr Wabusa Fredrick- Urban Physical Planner-Secretary
Mr Bwambale Selestine- Town engineer
Mr Niwamanya Vian -Environment Officer
Mr Byamukama William- Assistant health inspector
Mr Turuhukire Precious - Office Attendant

Minutes Secretary:
Mr Wabusa Fredrick-urban physical planner
The meeting was chaired by the Chairperson Mr Mbonye Emmanuel - Town clerk and started at 9:35am.

Minute no.& item Discussion Decision and action to be taken officer/s responsible

MIN 1/PPC/2/2021 The meeting was opened with a word of prayer

Opening Prayer by Mr Niwamanya Vian.

Min 2/ PPC /2/2021 The Chairperson welcomed members present in

Communication from the
Chairperson
the meeting.
a) He informed the meeting about the on-
going COVID 19 pandemic and how this
affected most of the activities of the
town council.
b) He informed the meeting that the main
purpose of the meeting was to review

Min 3/ PPC /2/2021
Matters arising from the
Chairman’s communication.
MIN 4/ PPC /2/2021
Review of minutes of the
previous meetings
Min. 5/ PPC /2/2021
Review of major proposals in
the Rubuguri town board local
physical development
plan/detailed plan 2016-2021.
Rubuguri town board local physical
development plan/detailed plan 2016-
2021, focus on the major proposals that
were put forward in the past and find
ways of reinventing.
On a) The Engineer said that there was I Town Clerk
needed not much done in terms of enforcement 1. The Physical Planner to Physical Planner,
due to the national wide lock downs and that disseminate a soft copy of Town Engineer
most of the staff were not working due to the Rubuguri town board local
presidential directives. physical development
On b) The physical planner laid on table the plan/detailed plan 2016-2021 to
Rubuguri town board local physical development all members of the physical
plan/detailed plan 2016-2021 focusing planning committee.
specifically on the major proposals that were
made in the plan.
All members present reviewed the minutes and 1. Minutes of previous meeting were Town Clerk
there being no major adjustments the minutes certified and signed. Physical Planner
were certified. Town Engineer
The physical planner led the review session and 1. The Physical planner, engineer to Town Clerk
called the meeting to review page 66 of the plan, embark of drawing the area action Physical Planner
according to the Rubuguri town board local plan for Kashija village to Town Engineer
physical development plan/detailed plan 2016- operationalize the detailed Environmental Officer
2021, chapter 6 of the report lays out the most aspects of the plan. Assistant health inspector
crucial development proposals and strategic 2. To budget for surveying, marking
interventions that the committee needs to focus naming and opening of new
on; streets.
3. To give priority for the Abattoir,
Page 79, table 13 specifies the land use Public open Space, Bus/Taxi
proposals and area requirements. Park, Town board (Town Council
Offices, All types of residential
densities, Sanitary landfill
Sewage lagoon, Police Station, 5
star Tourist Hotels, Golf course
and an Airstrip.
Min. 6/ PPC /2/2021
Formation of the Enforcement
/Development control team.
The Town Clerk, brought to the attention of the
meeting the need to form an enforcement /
development control team backed up by town
agents;
He stated that it is important to have this team
and build the teams capacity to interpret the
physical development plan such as they carry
out field work activities they can always
effectively guide the communities of how they
should develop.
1. The Enforcement/ Development
control team to be immediately
formed to include the physical
planner, the engineer, the health
inspector and the environment
officer.
Physical Planner
Town Engineer
Environmental Officer
Assistant health inspector

Min.7 /PPC/2/2021 There being no other business to conduct, the

Closure meeting was adjourned at 02:00 pm.

Chairperson Secretary any other member

Signed Date:……………………. Signed Date:……………………. Signed Date:…………………….