GUIDE FOR ROOM EXAMINER - 2023-05 Revised (CSE-Pen & Paper Test) - Modified

Republic of the Philippines
CIVIL SERVICE COMMISSION
ROOM EXAMINER & PROCTOR
GUIDE IN EXAMINATION ADMINISTRATION

- Pen & Paper Test -
Note: This Guide should remain with the CSCRO.
Revised, May 2023

(Ballpen-based)
GENERAL INSTRUCTIONS
Dear Room Examiner/Proctor:
This Guide in Examination Administration was prepared to walk you through in the smooth
administration of examinations being conducted by the Civil Service Commission. It comprises of a “To-
Do-List” for the Room Examiner and the Proctor that will serve as reminders to avoid committing deviations
from the standard operating procedures and policies in test administration.
Thank you for providing continued support to the programs of the Commission.
Instructions on How to Use the Guide
1. Familiarize yourself with the contents of this Guide.

2. For specific instructions, refer to the Manual on Administering the Examination to be provided by
the Civil Service Commission Regional Office.
3. For easy reference, the following are the abbreviations used in this Guide: AS-Answer Sheets;
TB- Test Booklets; EAS- Examinee Attendance Sheet; PSP- Picture Seat Plan; RER-Room
Examiner’s Report; EN- Examinee Number; SE- Supervising Examiner; CE-Chief Examiner
IMPORTANT REMINDERS
Do’s
1. Wear proper attire on examination day (i.e. NOT in sleeveless shirt/blouse, or shorts/short pants, or tokong
pants, or ripped jeans, or slippers).
2. Be prompt.
3. Familiarize yourself with and FOLLOW STRICTLY the Directions for Administering the examination
(Manual on administering the examination).
4. ALWAYS KEEP CLOSE WATCH OF THE EXAMINEES particularly those not answering the test at all but
are merely reading the test items. Such examinees might only be intentionally reading the test items to
memorize them. In any such case, immediately call the attention of the examinee/s concerned. Be also
watchful of examinees cheating by looking at others’ answer sheet and copying answers, using crib
sheets, and such other unusual actuations.
5. Be vigilant and exercise utmost diligence to safeguard the integrity of the examination. Report any
untoward (unusual) incident/irregularity to the Supervising Examiner (SE), and write/document the same,
including any change, particular instance or action taken relating to the conduct of the examination, in the
Examinee Attendance Sheet and Room Examiner’s Report. (Note: SE should report any incident to the
Chief Examiner (CE), the CE to the Regional/Local Examination Committee, and the REC to ERPO, CSC.)
6. Instruct examinees to use BLACK BALLPEN only for all entries (written and shaded); pencils are not
allowed.
Don’ts
1. DO NOT USE CELLULAR PHONES AND TABLETS (texting, browsing, making and receiving calls,
surfing the internet, taking pictures/video, doing selfie, etc.), image capturing devices, earphones, or any
other similar gadgets during the examination. Any such devices should be turned off, or in silent mode,
and kept inside one’s bag.
2. DO NOT TAKE PHOTO/PICTURE/VIDEO of any part/section of the Test Booklet, Answer Sheet, or any
examination related forms/materials (such as but not limited to Picture-Seat Plan, Examinee Attendance
Sheet, Room Examiner’s Report, Manual/Guide on administering the examination) regardless of whatever
circumstance or purpose, and/or of examinees and testing venue/room, and/or of “selfie”, before, during,
or after the examination and posting them in the social media.
3. DO NOT READ THE TEST BOOKLET, OR ANY OTHER READING MATERIALS (e.g. newspapers,
magazines, pocketbooks and the like) during the examination.
4. DO NOT ENGAGE IN UNNECESSARY TALK (i.e. chat) with your room co-examiner, or with examiners
from other rooms during the examination.
5. DO NOT ENTERTAIN any questions from or give comments/interpretations to examinees that relate to
the test questions or any parts of the test booklet, including test proper directions/instructions.
Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 2 of 14
CONTENTS
Page
BEFORE THE TEST PROPER

PREPARATORY; RECEIPT OF NON-CONFIDENTIAL TEST MATERIALS ----- 4
INGRESS OF EXAMINEES AT THE MAIN ENTRANCE/GATE ---------------------- 5
ADMITTING THE EXAMINEES -------------------------------------------------------------- 5
PRELIMINARY ACTIVITIES (DOCUMENTATION) ------------------------------------- 8
DISTRIBUTION OF TEST BOOKLETS ----------------------------------------------------- 9
TEST PROPER
ACCOUNTING OF & SUBMITTING UNUSED TEST MATERIALS ------------------ 10
ACCOMPLISHING & REVIEW OF EXAMINATION FORMS ------------------------- 10
AFTER THE TEST

HANDLING EXAMINEES/EXAMINERS MANIFESTING FLU-LIKE/
COVID-19 SYMPTOMS DURING TEST PROPER --------------------------------- 11
COLLECTING, ACCOUNTING & SUBMITTING USED TEST MATERIALS ------ 12
CLEARANCE & DISMISSING EXAMINEES ---------------------------------------------- 13
Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible
BEFORE THE TEST PROPER
PREPARATORY; RECEIPT OF NON-CONFIDENTIAL TEST
MATERIALS
Arrive at the Testing Venue, report to the Supervising Examiner for room
Room Examiner/
6:30 a.m. assignment, and submit/present Certificate of Consent/Release/Waiver as
Proctor
appropriate
Proceed to the assigned room and do, as follows:
- Inspect the cleanliness and readiness of the room (ensure that windows are Room
open; lights are functioning and turned on including electric fans, if any) Examiner/Proctor
- Ensure that a table with one (1) chair for the proctor and two (2) chairs for the
examinees are placed in front of the room for the accomplishing of forms, the
set-up of which should be at a physical distance of at least one (1) meter from
the first row of examinees’ seats.
- Check and ensure arrangement of chairs (as far as practicable, excess chairs
should be placed outside the room) according to the room layout, with at least 1 Room Examiner
meter (or arm’s length) distance in between.
- Ensure that the chairs have stable stands, and have arms suitable for
Proctor
convenient writing (replace defective chair/s with extra ones as applicable).
- Number the chairs in a “snake-like” manner, with “1” always at the left side Room Examiner
- Post/Write on the board relevant exam information as well as illustrations on
Proctor
filling out the exam forms (AS,PSP,EAS)
6:40 a.m. Receive the following non-confidential materials1 from the Supervising Examiner: Room Examiner
1. 25 pcs AS (or depending on number of assigned materials for the room)
2. 25 pcs Application Form (CS Form 100, or as applicable)
Note: The number of Application Forms depends on the number of examinees
in the room assigned
3. 2 pcs PSP (for examination using PSP)
4. 2 pcs EAS (one copy to be accomplished; the other copy for reference
purposes only)
5. 1 pc RER
6. 1 pc Report of Untoward Incidents (to be accomplished only when applicable)
7. 2 pcs I.D. card (one each for the Room Examiner and the Proctor)
8. 1 pc Guide in Examination Administration-Room Examiner & Proctor
9. 1 pc Manual on Administering the Examination
10. 1 pc stamp pad
11. 1 bottle alcohol
12. 1 pc rag For examination using PSP
13. 1 glue stick, or double adhesive tape
14. 1 pc OHP pen (marking pen for PSP)
15. 2 pcs Document envelope preferably plastic envelope (properly labeled for
sealing the Unused AS & TB)
16. 25 pcs plastic bag with zip lock (to fit size of a cellular phone)
17. 1 pc sharpened pencil (for numbering of the AS)
18. 2 pcs black ballpen (for possible use of examinees/examiners)
19. Pair of scissors, or cutter (for unsealing of plastic bags of AS/TB)
20. Sufficient amount of masking tape, or scotch tape, or double adhesive tape
(for posting of pre-printed illustration materials on the board, if any)
21. White board marker, or chalk (for writing relevant information on the board, as
applicable)
22. Staple wire remover (for detaching of 2 extra photos from the Application
Form, or as applicable)
1
Extra envelop, or plastic (properly labeled for separate sealing of the AS and TB of examinee/s who would manifest
flu-like/COVID-19 symptoms) may be requested from the SE as the need arises.
Room Examiner/
Wear Room Examiner/Proctor ID card
Proctor
Number the AS from 1-25 (or depending on the number of AS assigned for the
room) on the upper right-hand corner using pencil. The numbers will correspond to
the sequence or seat number of the examinees in the EAS. Proctor
Number the PSP in a spiral manner, similar to the room layout (as applicable)
INGRESS OF EXAMINEES AT THE MAIN ENTRANCE/GATE
Examinees shall be required to wear proper attire on examination day. For this
matter, SLEEVELESS SHIRT/BLOUSE, SHORTS/SHORT PANTS, TOKONG
PANTS, RIPPED JEANS, and SLIPPERS ARE NOT ALLOWED. Long hair (for
both male and female) must be tied in “ponytail”.
NO FACE MASK, NO ENTRY TO TESTING VENUE RULE SHALL APPLY. FACE
MASKS SHALL BE WORN AT ALL TIMES, EXCEPT AS OTHERWISE
ALLOWED.
At the main entrance/gate, arriving examinees shall observe physical distancing of
at least 1 meter from each other as they queue.
6:45 a.m. ADMITTING THE EXAMINEES
Note: The Room Examiner starts admitting examinees as soon as non-
confidential materials have been received from the SE, provided that the
chairs have been properly arranged and numbered. This is to minimize
instance of examinees loitering along the corridors outside their respective
rooms while waiting to be admitted. The Preliminary Activities
(Documentation) should start by 7 a.m. (refer to the Manual on
Administering the Examination for applicable scripts to be read aloud).
Physical distancing of at least 1 meter from each other shall be observed by

examinees while queuing to be admitted to the testing room.
GATES SHALL BE CLOSED TO EXAMINEES AT 7:45 A.M. Examinees

that arrive later than 7:45 a.m. shall NOT be admitted.
Stay at the back door of the room to admit examinees with the copy of the EAS
Room Examiner
(without examinee number) and Application Forms (as applicable)
Require each examinee to present the following:
(To be RETURNED to examinees):

a. Original I.D. card/document (preferably the same I.D. card/document submitted
during filing of application)
b. Original Birth Certificate issued by the Philippine Statistics Authority, or the Local Room Examiner
Civil Registry (only if I.D. card has no date of birth)
(To be COLLECTED from examinees):

a. Duly accomplished Certificate of Consent/Release/Waiver (only if not submitted
during filing of application)
Note: 1. In case of loss or unavailability of the I.D. card presented during filing of
application, the examinee must present any of the other accepted I.D. cards
for civil service exam (refer to attached list of accepted I.D. cards/documents
for civil service exam), which is preferably valid (not expired).
2. The NO I.D., NO EXAM policy still stands. As such, examinees shall still
present I.D. card/document for admission on exam day. However, on a case-
by-case basis and subject to the sound discretion of the REC/LEC/CE,
examinees without I.D. card/document on exam day but with application
receipt may be admitted, provided that, the examinee's identity can be
established through the photocopy of the I.D. attached to application form,
the photos, and the application receipt.
3. Photocopy only of I.D. card, or cellphone photo of I.D., shall not be accepted.
4. All other I.D. cards not included in the list (of accepted I.D. cards) shall not
be accepted.
5. As a last resort, expired I.D. card may be presented for admission on
examination day, provided that, the expiry date of the I.D. card is within the
preceding months of the year reckoning the date of examination.
Note: Allow a female examinee wearing Muslim covering/clothing, e.g. Hijab, Abaya or
Niqab to take the test.
(Hijab is a head covering worn in public by some Muslim women. Abaya is a full-
length, sleeveless outer garment worn by some Muslim women. Niqab is a veil worn
by some Muslim women in public, covering all of the face apart from the eyes).
Check and ensure that the names of the examinees are included in the EAS Room Examiner
Establish identity of the examinee; Require the examinee to remove his/her face
masks, and compare the examinee’s actual face against the photographs in the
I.D. card presented and the Application Form. Make sure that the examinee is the
same person as the one appearing in the photographs affixed in the documents.
(If you doubt the identity of the examinee, proceed with the next step but report the
matter later to the Supervising Examiner)
Once identity is established/ensured, the examinee shall immediately wear back

his/her face mask.
Note: For female examinees wearing Muslim covering/clothing, when in doubt, assign a
female CSC staff or a female Room Examiner/Proctor to verify the identity of the Room Examiner
examinee in a designated area/room where the covering may be removed or at
least enable the female CSC staff or the Room Examiner/Proctor to verify the facial
features of the examinee.
After identity has been duly established, return to, and collect from, the examinee
the appropriate documents as listed in Item 1 above.
Detach the 2 extra pictures from the Application Form and give them to the
examinee (as applicable)
Direct the examinee to the Proctor
Upon entering the testing room, INSTRUCT the examinees to do the following
Proctor
before occupying their assigned seats:
a. Put all their personal belongings, including mobile phones (turned off or in silent
mode), timepieces that are smart phone/with camera and/or calculator, all other
gadgets/electronic devices, I.D. cards/documents, including water
bottle/container and biscuits/candies (if any), inside their bags and place their
bags in front of the room. Hats/caps/headgears (except the hijab/niqab),
sunglasses, jackets, sweat shirts, and other similar clothing/accessories must
also be set aside. (In cool places such as the Cordillera Administrative Region, examinees
need not remove their jackets/sweat shirts but shall be required to roll the sleeves up to their
elbow.)
Note: Firearms of examinees (if any), and any other harmful/pointed/sharp
objects, should have already been surrendered to the security
guard/designated firearm custodian at the main entrance/gate of the
testing venue. If there are examinees still in possession of such items,
require them to surrender the items to the security guard/designated
firearm custodian.
b. Surrender mobile phone/s, including timepieces that are smart phones, with
camera or calculator, and the like (in case the examinee does not have a bag).
Note: Place surrendered phones/gadgets inside the plastic bag with zip lock
together with the examinee’s ID card for proper identification in claiming
after the examination. The surrendered phones must be placed inside
the drawer of the Proctor’s table for temporary safekeeping and must be
returned to the examinees after they finish the test.
c. Present, for inspection, water or beverage container and biscuit or candy

wrappers
Note: Ensure that the water/beverage container and biscuit/candy wrappers are
free from any attached/affixed crib sheet or any dubious stuff.
d. POCKET OUT [Note: Ensure that all pockets are empty of any pieces of paper
and all other similar materials/items, including cellphones (examinees are not
allowed to keep their cellphones in their pockets during examination) and any
electronic devices/gadgets.]
e. Roll sleeves up to elbow level, as applicable (Check and ensure that there are
no other materials or electronic devices attached to examinees’ sleeves, arms,
or wrists.)
Note: Require female examinees wearing any Muslim clothing which covers
the whole body (Abaya) to show their arms up to elbow level. In case
the examinee refuses to do so on the basis of religious belief, refer the
examinee concerned to the female CSC employee assigned (not the
Room Examiner/Proctor) for verification procedure so as not to disrupt
the ongoing admitting procedure. In this instance, a room shall have
been identified for the purpose.
Guide the examinees to their assigned seats based on the EAS
Note: The ONLY ITEMS that examinees shall bring with them in their seat are:
 Black ballpen/s;
 Two extra pictures (only for exams with PSP); and
 Alcohol/hand sanitizer (not more than 100 ml.).
In addition to the above-listed items, examinees of BCLTE / ICLTE are

allowed to bring in their seat, and use, NON-SCIENTIFIC AND NON-
PROGRAMMABLE calculator.
The RP shall closely inspect examinees’ face masks and alcohol

bottle/container, making sure that the items are completely free of any
dubious/suspicious markings/inscriptions.
Establish the identity of examinees with possible multiple applications (Refer to the
Room Examiner
WATCH LIST provided by the CSC, as applicable)
Seat far apart examinees who are relatives, as applicable (Refer to the List of
Room Examiner/
Examinees with the Same Personal Data provided by the CSC, however, they will
Proctor
still use their original examinee numbers)
Report to Supervising Examiner in case any of the examinees in the room is a
relative
Note: - The adjustment in room assignment (if any) must be reflected in the
EAS, PSP (as applicable) and Room Examiner’s Report.
Room Examiner/
Proctor
- The CSC shall assign a female Chief Examiner for Investigation (CEI) to
oversee the overall procedures in admitting examinees on top of her
present duties. Hence, the CEI shall be briefed on the procedures for
admitting examinees and her new assignment.
7 a.m. PRELIMINARY ACTIVITIES (Documentation)

Preliminary activities, which should be started not later than 7:00 a.m., involve the
accomplishing/filling out of the EAS, PSP, and Answer Sheet (AS). In
accomplishing these documents, the examinees shall use ONLY BLACK
BALLPEN for ALL ENTRIES, both written and shaded.
As soon as the examinees are already settled in their assigned seats, including
those who have exchanged seats due to similar names and other circumstances,
preliminary activities may be commenced. Do not wait for all examinees to arrive
before starting the preliminary activities.
Note: - Examinees shall NOT be allowed to eat/drink inside the testing room
during the preliminaries. However, they may do so OUTSIDE the
testing room, ONE AT A TIME, only upon request and approval by the
RE. This includes taking of maintenance medicine/s as the case may
be.
- Examiners (RE and RP) are also NOT allowed to eat/drink inside the
testing room during the preliminaries. However, examiners may take
snacks and/or drink OUTSIDE the testing room ALTERNATELY.
Introduce yourself and your Proctor, and give instructions to examinees in filling-out
the AS, EAS and PSP as appropriate (refer to the applicable edition of the Manual Room Examiner
on administering the exam and READ ALOUD appropriate scripts)
Distribute Answer Sheets to the examinees, ensuring that the number on the upper
right-hand corner of the AS corresponds to the seat number of the examinee Proctor
indicated in the EAS
Instruct examinees to fill-out the Title, Date and Place of Examination and Birthdate
Room Examiner
using BLACK BALLPEN (refer to the illustration posted on the board)
Note: In case any examinee arrives while the Preliminary Activities are already going
on, the RE shall attend to admitting the examinee and have the examinee comply
with the procedural requirements to include depositing of personal belongings in
front of the room.
Call 2 examinees at a time to approach the seats in front of the Proctor’s table
bringing with them the AS, black ballpen/s, and 2 extra pictures (for examination
using PSP)
Note: Examinees will take turns in accomplishing the Examinee Number portion (of the Proctor
AS), the EAS, and the PSP (as applicable) at the Proctor’s table.
Advise the examinee to copy the EN as indicated on the EAS on own AS

Oversee and check if the examinee is properly accomplishing the PSP, EAS and
EN portion of the AS (Examinee should use black ballpen to write own EN and to
Room Examiner
shade the corresponding circle for each digit of the EN). Require examinees to
immediately make necessary correction, if any
After accomplishing the forms, instruct examinees to return to their respective
seats, making sure that they are bringing with them ONLY their accomplished AS, Proctor
and black ballpen/s
7:40 a.m. Receive Test Booklets from the Supervising Examiner Room Examiner
DISTRIBUTION & SYNCHRONIZED CHECKING OF TEST
BOOKLETS
(refer to the applicable edition of the Manual on administering the exam and READ
ALOUD appropriate scripts)
Distribute TBs ONLY to examinees who are present (The TBs should be
7:50 a.m.
distributed face down.)
Proctor
Retain in your possession the TBs allotted for absent examinees.
Lead the examinees in synchronized checking of their TBs as to misprints or

missing pages (refer to the applicable edition of the Manual on administering the
Room Examiner
examination and READ ALOUD appropriate portions inside boxes). Look for raised
hands, if any, and assess their concern.
Replace defective TBs, if any, with unused or extra ones Proctor
Record the replacement of TB/s or any noted misprint or missing pages in the PSP
Proctor
(as applicable) and RER
TEST PROPER
The Test Proper should only be started upon completion of the preliminary
activities but not earlier than 8 a.m.
Before the start of the test proper, allot 15-20 seconds of silence for offering of a
Prayer, then give the go signal to examinees to begin answering the test (refer to
8 a.m. Room Examiner
the applicable edition of the Manual on administering the examination and READ
ALOUD appropriate scripts)
Record time started, and keep a time check (“Time Left”) on the board Room Examiner
REITERATION OF PROHIBITIONS DURING THE ENTIRE CONDUCT OF THE

EXAMINATION:
DO NOT USE CELLULAR PHONES AND TABLETS (texting, browsing, making

and receiving calls, surfing the internet, taking pictures/video, doing selfie, etc.),
image capturing devices, earphones, or any other similar gadgets during the
examination. Any such devices should be turned off, or in silent mode, and kept
inside one’s bag.
Room Examiner
DO NOT TAKE PHOTO/PICTURE/VIDEO of any part/section of the Test Booklet, & Proctor
Answer Sheet, or any examination related forms/materials (such as but not limited
to Picture-Seat Plan, Examinee Attendance Sheet, Room Examiner’s Report,
Manual/Guide on administering the examination) regardless of whatever
circumstance or purpose, and/or of examinees and testing venue/room, and/or of
“selfie”, before, during, or after the examination and posting them in the social media.
DO NOT READ THE TEST BOOKLETS, OR ANY OTHER READING MATERIALS

(e.g. newspapers, magazines, pocketbooks and the like) during the examination.
DO NOT ENGAGE IN UNNECESSARY TALK (i.e. chat) with your room co-
examiner, or with examiners from other rooms during the examination.
DO NOT ENTERTAIN any questions from or give comments/interpretations to

examinees that relate to the test questions or any parts of the test booklet,
including test proper directions/instructions. Any question of an examinee on any
test item should not be entertained; the Room Examiner (RE) and the Proctor are
prohibited from reading the test item. However, the RE/Proctor should ask the item
number and note the same in the RER.
TAKE TURNS IN KEEPING WATCH OF EXAMINEES WHILE DOING THE Room Examiner/
SUCCEEDING ACTIVITIES Proctor
ACCOUNTING OF AND SUBMITTING UNUSED TEST MATERIALS
Account the following test materials and place them separately in envelopes
provided:
a. Unused AS;
b. Unused TB Proctor
Note: Ensure that the total of unused AS/TB and the distributed AS/TB tally. For any
unaccounted AS/TB, double check distributed AS/TB to examinees until the used
and unused AS/TB tally. Indicate in RER any discrepancy and report the same to
the SE.
Between Submit to the Supervising Examiner (SE) the 2 envelopes respectively containing
8:05 & 8:30 the Unused AS and Unused TB
Let and witness the SE account the Unused AS/TB and seal the same in their
corresponding envelopes Room Examiner
Counter sign on the seal of the envelopes, extending to a portion of the envelopes
Have the SE sign on appropriate space at the lower portion of the RER
ACCOMPLISHING AND REVIEW OF EXAMINATION FORMS
On the EAS, circle the sequence number of absent examinees and write
“ABSENT” under the remarks column opposite their names
For examination with PSP, mark “ABSENT” the box of the PSP corresponding to Proctor
absent examinees and mark “NOTHING FOLLOWS” in the subsequent box
following the last entry in the PSP (if applicable)
KEEP WATCH OF EXAMINEES WHILE THE PROCTOR ACCOMPLISH THE PSP
Room Examiner
AND THE EAS
Review PSP (as applicable) and EAS; Require examinees to correct any further
8:45 a.m. Room Examiner
errors
KEEP WATCH OF EXAMINEES WHILE THE ROOM EXAMINER REVIEW THE
Proctor
PSP AND THE EAS
Room Examiner/
Let the SE review the PSP (as applicable) and the EAS inside the room
Proctor
Submit one copy of the PSP to the SE; Retain the second copy of PSP in the room
for reference when checking whether examinees are seated in their designated Room Examiner
seats (as applicable)
Return the supplies (paste, stamp pad, OHP pen, rags, etc) and Application Forms Room Examiner/
(as applicable) to the SE Proctor
Accomplish columns 2, 3, and 4 of Box I (TB/AS Retrieved) of the RER Proctor
POSITION SEPARATELY IN THE ROOM TO KEEP WATCH OF THE Room Examiner/

EXAMINEES AFTER COMPLETING THE ACTIVITIES Proctor
Accompany examinees who would use the rest room/toilet. Require them to Room Examiner/
“pocket out.” Proctor
For examinees who finish the test ahead of time:
- Approach the examinees at their seats, bringing the RER

Note: Examinees should NOT STAND to submit their AS and TB.
- Require them to accomplish the “Time Finished” portion on the AS
- Collect their AS and TB (Inspect the pages of the test booklets if there are
missing or torn pages.)
- Require them to sign in appropriate column of the RER Room Examiner/
- Instruct them to get their bags/personal belongings deposited in front of the Proctor
room (As applicable, return their cellphone, together with the ID card attached to
the cellphone)
- Instruct them to quietly leave the room, reminding them of the following: (i) they
are not allowed to stay/loiter/wait at the corridors while the examination proper is
still in progress; (ii) immediately leave the premises through the designated exit
gate; and (iii) strictly no loitering / no hanging around in the school/venue
premises
HANDLING EXAMINEES MANIFESTING FLU-LIKE/COVID-19
SYMPTOMS DURING TEST PROPER
In case of examinees who would manifest any symptoms of COVID19 infection
DURING the test proper, immediately notify the Health Monitoring Team through Proctor
the SE as practicable.
Instruct the examinee to stop the test and submit his/her test materials (Test
Booklet and Answer Sheet).
Account and immediately seal the examinee’s Test Booklet and Answer Sheet in a
separate envelope/plastic for immediate submission to the SE who will then submit
Room Examiner
the same to the Chief Examiner.
Properly indicate/report the case/s in the RER, EAS, PSP, and Report of Untoward
Incident (RUI). In the RUI, those who had close contact with the examinee (inside
and outside the testing room) shall also be included.
Note: The examinee concerned shall be fetched by the Health Monitoring Team
(HMT) and taken to the designated holding/quarantine/isolation area for
assessment and, as appropriate, refer the examinee to the on-site
nurse/medical staff (if any), or to the on-call nurse/medical staff (if any).
If there is no on-site/on-call nurse or medical staff, the examinee shall be

required to stay in the holding/quarantine/isolation area until attended by
proper authorities. For this matter, the HMT shall immediately coordinate with
the nearest health facility and turn over/indorse the case/s.
The examinee concerned shall be allowed rescheduling of the exam, free of

charge, in the next available exam schedule, either via PPT, or COMEX. The
examinee shall submit a letter request, which shall be subject to verification
and validation by the CSC RO based on records (e.g., RER, EAS, PSP, RUI).
HANDLING EXAMINERS MANIFESTING FLU-LIKE/COVID-19
SYMPTOMS DURING TEST PROPER
In case of examiners/test administrators who would manifest any symptoms of
COVID-19 infection DURING the test proper, the Health Monitoring Team (HMT)
shall be notified immediately.
The HMT, in turn, shall fetch the affected examiner/test administrator and take
him/her to the designated holding/quarantine/isolation area for assessment and, as
appropriate, refer the case to the on-site nurse/medical staff (if any), or to the on-call
nurse/medical staff (if any).
If there is no on-site/on-call nurse or medical staff, the examiner/test administrator

shall be required to stay in the holding/quarantine/isolation area until attended by
proper authorities. For this matter, the HMT shall immediately coordinate with the
nearest health facility and turn over/indorse the case/s.
Accordingly, the affected examiner/test administrator shall be relieved of his/her
examination duties. For this matter, the alternate/standby examiner (if any) shall
replace/substitute the affected examiner. Otherwise, the SE shall assist the
remaining examiner.
The remaining examiner shall properly indicate/report the case in the RER, and
RUI. In the RUI, those who had close contact with the affected examiner (inside
and outside the testing room) shall also be included.
AFTER THE TEST
COLLECTING, ACCOUNTING AND SUBMITTING USED TEST
MATERIALS
Instruct examinees to STOP writing and to remain seated when time limit has been
10:40/Sub reached (refer to the applicable edition of the Manual on administering the Room Examiner
11:10/Prof examination and READ ALOUD appropriate scripts)
(or depending on Approach the remaining examinees at their seat one by one and collect their AS
the time limit for
and TB
other exams)
EXAMINEES SHOULD NOT BE MADE TO STAND AND WAIT IN LINE FOR THE
SUBMISSION OF AS AND TB Proctor
Inspect the pages of the TB for missing or torn pages
Require examinees to sign in appropriate column of the RER
10:45/Sub Account the collected AS and TB, including those submitted by examinees who
Room Examiner
11:15/Prof finished the test earlier
Arrange the Used AS according to EN and the Used TB according to Serial
Number
Accomplish the RER and the Report of Untoward Incidents.
Place the following documents on TOP of the Used AS:
 RER
 Accomplished copy of the EAS Room Examiner/
 Report of Untoward Incidents (only if applicable) Proctor
Pack the following in corresponding plastic bags/envelopes:

1. Used TB;
2. Used AS with RER, EAS, and Report of Untoward Incidents (if any) on top
3. Second copy of PSP (for exam with PSP)
4. Other non-confidential materials (if any)
Clean the blackboard Proctor
10:50/Sub Proceed to the work station of the SE to submit the test materials, including the ROOM EXAMINER
11:20/Prof RE/Proctor ID cards ONLY
Stay in the room, together with the remaining examinees, and wait for the Room
Examiner to return
Note: Examinees in emergency cases/situations (e.g. pregnant having pains or cramps;

lactating mothers; those experiencing nausea and other medical conditions, or are Proctor
already in indisposed state; and other analogous situations) may be
exempted/excused from this procedure and dismissed accordingly, provided the
test materials (used AS and TB) have already been submitted to and properly
accounted for by the Room Examiner.
At the SE work station, submit the used AS and TB and other test materials
Note: While awaiting turn to submit test materials to the SE, the Room Examiner
Room Examiner
should guard the used AS and TB. The used AS and TB should NOT be
left unattended.
Upon submission of test materials, let and witness the SE account the same,
particularly the Used AS/TB
Have the SE sign on appropriate space at the lower portion of the RER
Room Examiner
Witness the SE seal the corresponding plastic bags containing the USED AS and
TB, using adhesive tape
Counter sign on the seal, extending to a portion of the plastic bags
CLEARANCE AND DISMISSING EXAMINEES
Upon proper accounting of used test materials and CLEARANCE BY THE SE,
immediately return to the assigned room to dismiss the remaining examinees
Room Examiner
Instruct examinees to get their personal belongings and leave the room, requesting
them to observe physical distancing while exiting.
Room Examiner/
Leave only after the last examinee has left the room
Proctor
~~~ end ~~~
/erpo.ead/PSRJ/CCB/svf/masfm.051223
\\GUIDE FOR ROOM EXAMINER_2023-05 revised (CSE-Pen & Paper Test)-Modified.docx
LIST OF ACCEPTED I.D. CARDS/DOCUMENTS FOR CIVIL SERVICE EXAM
1. Driver’s License Card/Temporary Driver’s License (LTO O.R. must be presented together with old Driver’s
License; O.R. alone is not allowed)/Student Driver’s Permit;
2. Passport;
3. PRC License Card;
4. SSS I.D. Card;
5. GSIS I.D. (UMID) Card;
6. Voter’s I.D. Card /Voter’s Certification;
7. BIR/Taxpayer’s I.D. Card (ATM type/TIN card type with picture);
8. PhilHealth I.D. Card (must have the bearer’s name, clear picture, signature and PhilHealth number);
9. Company/Office I.D. Card;
10. School I.D. Card;
11. Police Clearance/Police Clearance Certificate (with picture);
12. Postal I.D. Card;
13. Barangay I.D. Card;
14. NBI Clearance;
15. Seaman’s Book;
16. HDMF Transaction I.D. Card;
17. PWD I.D. Card;
18. Solo Parent I.D. Card;
19. Senior Citizen’s I.D. Card;
20. CSC Eligibility Card (note: Implemented only beginning with the May 3, 2015 CSE-PPT); and
21. Philippine Identification (PhilID2) Card.
2
Based on Republic Act No. 11055 (An Act Establishing the Philippine Identification System) and Executive Order No.
162 dated 14 February 2022 (Institutionalizing the Acceptance of the Philippine Identification or Philippine
Identification System Number as Sufficient Proof of Identity and Age in All Government and Private Transactions),
the Philippine Identification (PhilID) card issued by the Philippine Statistics Authority shall be accepted as valid I.D.
card for civil service exams. It shall include both formats of (i) ePhilID which is paper-printed and may or may not be
laminated, and (ii) PVC card-printed.

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Republic of the Philippines

CIVIL SERVICE COMMISSION

ROOM EXAMINER & PROCTOR

GUIDE IN EXAMINATION ADMINISTRATION

Note: This Guide should remain with the CSCRO.

Revised, May 2023

Dear Room Examiner/Proctor:

Instructions on How to Use the Guide

1. Familiarize yourself with the contents of this Guide.

BEFORE THE TEST PROPER

AFTER THE TEST

Physical distancing of at least 1 meter from each other shall be observed by

GATES SHALL BE CLOSED TO EXAMINEES AT 7:45 A.M. Examinees

Require each examinee to present the following:

(To be RETURNED to examinees):

(To be COLLECTED from examinees):

Once identity is established/ensured, the examinee shall immediately wear back

Direct the examinee to the Proctor

c. Present, for inspection, water or beverage container and biscuit or candy

In addition to the above-listed items, examinees of BCLTE / ICLTE are

The RP shall closely inspect examinees’ face masks and alcohol

7 a.m. PRELIMINARY ACTIVITIES (Documentation)

Advise the examinee to copy the EN as indicated on the EAS on own AS

Lead the examinees in synchronized checking of their TBs as to misprints or

Replace defective TBs, if any, with unused or extra ones Proctor

REITERATION OF PROHIBITIONS DURING THE ENTIRE CONDUCT OF THE

DO NOT USE CELLULAR PHONES AND TABLETS (texting, browsing, making

DO NOT READ THE TEST BOOKLETS, OR ANY OTHER READING MATERIALS

DO NOT ENTERTAIN any questions from or give comments/interpretations to

Accomplish columns 2, 3, and 4 of Box I (TB/AS Retrieved) of the RER Proctor

POSITION SEPARATELY IN THE ROOM TO KEEP WATCH OF THE Room Examiner/

For examinees who finish the test ahead of time:

- Approach the examinees at their seats, bringing the RER

If there is no on-site/on-call nurse or medical staff, the examinee shall be

The examinee concerned shall be allowed rescheduling of the exam, free of

If there is no on-site/on-call nurse or medical staff, the examiner/test administrator

Pack the following in corresponding plastic bags/envelopes:

Note: Examinees in emergency cases/situations (e.g. pregnant having pains or cramps;

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