NLSI Lui Kwok Pat Fong College

Information and Communication Technology (ICT) Ch9 Integrated Use of a Software Suite

Assignment

1. Which of the following software is used for data analysis usually?

(1) Word processor
(2) Spreadsheet
(3) Presentation software

A. (1) only
B. (2) only
C. (1) and (3) only
D. (1), (2) and (3)

2. Mr. Wong is the Accounts Manager of ABC Electrical Company. He is preparing letters
using a word processor with a spreadsheet file for mail merging.

The following spreadsheet file contains three customer records. A formula is entered in
Column D on each row to calculate the customer’s total bill. The total bill is the sum of
the charges in April and May plus the Basic Charge in Cell B5:

A B C D
1 Customer April May Total bill
2 Ms. Lee 400 300 850
3 Mr. Chan 100 100 350
4 Ms. Lo 250 300 700
5 Basic Charge 150

Before generating all letters, a sample letter using the first record is previewed as shown
below:

Dear Ms. Lee,

Your total bill is $850.

Thank you for your attention.

Mr. Wong
ABC Electrical Company

Which of the following statements about preparing Mr. Wong's letters is correct?

A. B2 to C4 can be deleted because they will not be shown in the letters.

B. When the data in the spreadsheet file are changed, the letters then generated will
be updated accordingly.
C. The spreadsheet file cannot be used to generate the letters because there is a
missing character ‘$’ before ‘850’.
D. The formula in D2 is ‘=B2+C2+B5’ and should be copied to D3
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NLSI Lui Kwok Pat Fong College
Information and Communication Technology (ICT) Ch9 Integrated Use of a Software Suite

3 Peter is the assistant customer service manager of a leading mobile network provider in
. Hong Kong. He receives an email from his superior as follows:

Sender : boss@mobileX.com.hk
Receiver : peter@mobileX.com.hk
Date : 28-4-2005 10:04
Title : Urgent

Please find the customers who have subscribed to our service for more than 24
months, and send two movie tickets and a letter of thanks to each of these customers
as a gift as soon as possible.

What kinds of software package should Peter use to complete the request efficiently?
(1) email program
(2) word processor
(3) spreadsheet
(4) database management system

A. (1) and (2) only

B. (2) and (3) only
C. (2) and (4) only
D. (3) and (4) only

4 Arrange the following actions about mail merge in order.

. (1) Select the type of documents to be merged.
(2) Generate the merged documents.
(3) Get the list of recipients.
(4) Insert the fields relevant to the merge.

A. (1)  (3)  (4)  (2)

B. (1)  (4)  (3)  (2)
C. (3)  (1)  (2)  (4)
D. (3)  (2)  (1)  (4)

5. Why should a software suite be used in an IT project?

(1) Data used in the project can be shared within the software suite effectively.
(2) Data files generated by the software suite are smaller.
(3) The project will be in a web-based format.

A. (1) only
B. (2) only
C. (1) and (3) only
D. (2) and (3) only

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NLSI Lui Kwok Pat Fong College
Information and Communication Technology (ICT) Ch9 Integrated Use of a Software Suite
6. Which of the following attributes of an object will be saved when using Object Linking and
Embedding with a document?

Object Linking Object Embedding

A Path of the object Path of the object
B Object content Path of the object
C Path of the object Object Content
D Object content Object content

7. An image with a large file size is inserted into a presentation file by object linking. Which
of the following statements is not correct?

A. The file size of the presentation file will not increase significantly after the insertion.
B. The image can still be viewed from the presentation file even if the source image file
is removed.
C. If the source image is modified, the image shown in the presentation file will also be
modified afterwards.
D. If the source image is modified so that its file size decreases a lot, the file size of the
presentation will not change significantly.

8. Which of the following can be used to import data to a spreadsheet?

(1) Database files
(2) Spreadsheet files
(3) Web page files
(4) Image files

A. (1) and (2) only

B. (2) and (3) only
C. (1), (2) and (3) only
D. (1), (2), (3) and (4)

9. Mr Lam is a mathematics teacher. He uses a word processor to prepare notes and often
needs to create equations such as:
a2  b2  c2
cos C 
2ab
Which of the following is the best way to create equations?

A. Using an equation editor

B. Scanning the equation as an image file
C. Using the superscript and subscript functions of the word processor
D. Using image editing software

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NLSI Lui Kwok Pat Fong College
Information and Communication Technology (ICT) Ch9 Integrated Use of a Software Suite
10. Which of the following methods will increase the file size obviously when inserting a
digital image into a PowerPoint file?
(1) Object linking
(2) Object embedding
(3) Copying the image and pasting it to the PowerPoint file

A. (1) only
B. (2) only
C. (3) only
D. (2) and (3) only

11. Which of the following statements about mail merge is correct?

A. Two different kinds of software are needed to run mail merge.

B. Some parts of the data records can be selected to run mail merge.
C. Mail merge can be used to create database files.
D. Mail merge can only be used to prepare different kinds of mails.

12. Which of the following are examples of spreadsheet software?

(1) OpenOffice.org Calc
(2) Quattro Pro
(3) Paradox
(4) Lotus Spreadsheet

A. (1) and (2) only

B. (2) and (3) only
C. (1), (2) and (4) only
D. (1), (2), (3) and (4)

13. Which of the following application software can generate files that can be the data
source of mail merge?
(1) OpenOffice.org Writer
(2) Microsoft Access
(3) Paradox
(4) Lotus Document

A. (1) and (2) only

B. (2) and (3) only
C. (1), (2) and (4) only
D. (1), (2), (3) and (4)

14. Which of the following is not an example of integrating data?

A. Use video editing software to modify the content of the video and prepare some
video clips.
B. Record a TV programme as a WMV file and insert it into a presentation file.
C. Import some pop music into presentation software.
D. Insert a word processor file to a file created by another word processor.
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NLSI Lui Kwok Pat Fong College
Information and Communication Technology (ICT) Ch9 Integrated Use of a Software Suite

15. Which of the following software programs are needed to create the slide shown below?

(1) Database software

(2) Spreadsheet
(3) Equation editor
(4) Image editing software

A. (1) and (2) only

B. (2) and (3) only
C. (2), (3) and (4) only
D. (1), (2), (3) and (4)

16. Which of the following are disadvantages of using a software suite?

(1) Software companies may control the software market.
(2) Users have to buy the whole set of application software, while some of them
are not necessary.
(3) Some integrating functions can only be used in popular software.
(4) Users have to download plug-ins when integrating data.

A. (1) and (2) only

B. (2) and (3) only
C. (1), (2) and (3) only
D. (1), (2), (3) and (4)

17. Which of the following is a security problem caused by using OLE objects?

A. Embedding video files makes the computer run slow.

B. Hackers can embed OLE objects in e-mails which may lead to security threats.
C. Embedded image files are easy to be infected by computer viruses.
D. Inserting multimedia files requires excessive main memory which makes anti-virus
software stop working.

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NLSI Lui Kwok Pat Fong College
Information and Communication Technology (ICT) Ch9 Integrated Use of a Software Suite
18. Which of the following is disadvantage of inserting vector graphics?

A. The file size of vector graphics is usually large.

B. Vector graphics can only be modified by the original image editing software.
C. Vector graphics involves too many mathematics formulae.
D. Vector graphics can only be used by object embedding.

19. Which of the following statements are correct when using the following spreadsheet file
as an embedded object?

A. Only the ‘Class1’ worksheet can be displayed.

B. To display different worksheets, we can double-click the spreadsheet object and
press the worksheet name.
C. Only the ‘Class1’ worksheet will be embedded.
D. Using object linking is the only way to display all the worksheets.

20. Which of the following statements are correct?

(1) When object embedding is used in a Word document, the content of the
object cannot be searched.
(2) When object linking is used in a Word document, the content of the object
cannot be searched.
(3) When object embedding is used in a Word document, the content of the
object can be searched as usual.
(4) When object linking is used in a Word document, the content of the object
can be searched as usual.

A. (1) and (2) only

B. (1) and (3) only
C. (2) and (4) only
D. (3) and (4) only