Online Collaboration Tool

What is an
online collaboration
tool?

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Collaboration
tool refers to
the device or
means to
exchange and
share ideas for
teams that
cannot work
physically.
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How would you know if you are using the
appropriate collaboration tool for your
team?

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Kinds of online
collaboration
tools:
● Time Tracking
● Communication
Tools
● File Sharing
Tools
● Project
Management
Tools
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Time Tracking
Tools
● Time Doctor
● Everhour
● Toggl

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Communication
Tools
● Google Meet or
Hangouts
● Skype
● Slack

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File Sharing
Tools
● Google Drive
● Dropbox
● OneDrive

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Project
Management
Tools
● Toggl Plan
● GanttPRO
● Zoho
Projects
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What are the advantages and
disadvantages of those online
collaboration tools?

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Advantages
and
Disadvantages
in Various
Aspects

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 Disadvantages in
Advantages in terms of terms of productivity:
productivity: ● Reduces personal
● Reduces downtime contact
● Simultaneously working ● Blurring boundaries
while at home
● Sends automatic between work and
updates private life
● Fast-paced ● Requires to be
● Reduces hard copies
online all the time
● Time pressure
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 Disadvantages in

Advantages in terms of terms of efficiency:

efficiency: ● Generates plenty of
● Typically spend 3 emails
hours a day ● Can be counter-
● Eliminate redundant
emails
productive
● Intact constant
communication

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 Disadvantages in
Advantages in terms of
cost:
terms of cost:
● Highly cost-effective ● Pricey for a small
● Within reach of the organization
organization
● Has recurring fees
● Flexible licensing
● Lessen work
allowances

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 Disadvantages in

Advantages in terms of
terms of audience:
audience: ● Widens the number
● Reach teammates and of people
external stakeholders collaborating
easily ● Can lead to
● Builds teamwork
● Brings diversity to diffusion of focus
collaboration ● Slows down the
collaborative
process 21
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 Disadvantage in terms
Advantages in terms of
of security:
security:
● Safeguard user’s data ● Limited storage
● Secures platform with capacity
encryption

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 Disadvantage in terms

Advantages in terms of
of project
project management: management:
● Ensures all project Unfamiliarity with the
materials are kept in
the same workspace tools
● Manageable

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