Assessment of Professional Competency (APC)

Assessment of Professional Competence

Presentation of Case Study

IDENTIFYING A SUITABLE TENDERING METHOD FOR

THE CONSTRUCTION OF A NEW THREE-
STOREY CAR PARK

Name : XXXXXXXX
Membership No : XXXXXXX
APC Session : May 2023
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PRESENTATION AGENDA

ö Introduction
ö My Role
ö My Approach
ö My Achievement
ö Conclusion

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1.INTRODUCTION
Project Overview

• About Project XXXXXX

• Master Design of the Project XXXX
• Construction of Main Building XXXXX

Project Snapshot
Description Information
Procurement Route Traditional Procurement
Project Duration 24 Months
Contract Type Lump Sum
Form of Contract Bespoke

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2.My Role
My duties as Senior Contract Administrator for this case study

❑ Review and verify the procurement process.

❑ Review the Employer’s changes and advise on time, cost and quality.

❑ Management of the procurement process of contractors.

❑ Review and evaluate the Contractor’s payment recommendation.

❑ For changes/variations, take part in negotiation with the Contractor

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3.My Approach
Key Issue - Post Contract Change Management

Cause:
• Employer’s decision
• Employer’s requirement for Car Park
❖ Time – Completion with in two Months from the ongoing project
❖ Cost – Within the estimated cost
❖ Quality – Same as the existing quality
Project Layout

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3.My Approach cont.

Identified
Key Issue - Post ContractOptions
Change Management

Option 1 - Issue an Engineer’s Instruction to the Contractor as a variation to the ongoing Scope of Work.

Option 2 - Call for a new tendering for the construction of the three- story car park.

Option 3 - Negotiate with the Subcontractor and award the change as a new contract.

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3.My Approach cont.

Critical
Key Issue Analysis
- Post of Identified
Contract Options
Change Management

Option 1 - Issue an Engineer’s Instruction to the Contractor as a variation to the ongoing Scope of Work.

Benefits Challenges

• Much less time was required to process • High rate the estimation

the change as a variation. • Six months extension

• Mobilization time & cost could be

reduced.
• Quality of Work.
• Complying the protocols & processes for
authority approvals.

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3.My Approach cont.

Critical
Key Issue Analysis
- Post of Identified
Contract Options
Change Management

Option 2 - Call for a New Tendering for the construction of Three-story Car park

Benefits Challenges

• New rates based on the up-to-date • The new tender will consume more time.

Market situation.
• Quality of the contractor’s can not be

• Competitive price to execute the change. predicted.

• Reduced impact to the ongoing project. • High profit margin.

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3.My Approach cont.

Critical
Key Issue Analysis
- Post of Identified
Contract Options
Change Management

Option 3 - Negotiate with the sub-contractor and award the change as a new contract

Benefits Challenges

• Avoiding a long tender process. • Other interrelated governmental

• No impact to the ongoing project. authorities’ approval.

• Level of quality.
• The subcontractor’s performance. • Difficulties in co-operation as well as

• Complying the protocols and processes communication between the parties.

for the authority approvals.

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3.My Approach cont.

Quantitative Analysis of the Options

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4.My Achievement

Execution of the selected option

Implementation

❑ Stage 1 – Recommendation paper and accomplished all PP

❑ Stage 2 – Invitation for Negotiation

❑ Stage 3 – Negotiation

❑ Stage 4 – Agreement

❑ Stage 5 – Commencement

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4.My Achievement Cont.

Lessons Learned

• Procurement and tendering process.

• Commercial management.

• Contract management to protect the party’s entitlement.

• The ethical approach to respect others.

• Financial considerations before evaluating any situation.

• Negotiation skill.

• Effective and efficient communication.

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5.Conclusion
Conclusion

• Satisfied the Employer’s Requirement.

• Successfully executed the procurement of the Employer’s Requirement.

• Conflict avoided and accomplished all the required protocols.

• Analytical involvement to identify a solution and provided broader understanding and prompt action.

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