Document No.

OF/JCECF/025
Jalannera Coffee Export and Coffee Farm PLC Issue No.: 1
Page No. 1 of 1
Document Title
Management Systems Internal Audit
First Party AuditPlan
or Internal Audit Form
Preparation
1. AUDIT TYPE
2. AUDITEE: Jalanera Coffee Export and Coffee Farm

3. AUDIT NUMBER: 01/2023

4. DATE OF AUDIT: 13 - 15 April 2023

5. AUDITORS: Ato Adugna Mekonnen (Lead Auditor)

Ato Taye Negatu (Co – Auditor)

6. STANDARD: ES ISO ISO 9001:2015, as a criteria documents – Complemented by other Operating

Procedures, Work Instructions, Operational Manuals and High Level Documented
Information
7. OBJECTIVES:  Evaluate the Continuity of the Implemented integrated management system
 Evaluate the implementation, including effectiveness, of the management systems
 Information and evidence about conformity to all requirements
 Performance monitoring, measuring, reporting
 Reviewing against key performance objectives and targets
 Performance as regards legal compliance
 Operational control of the client's processes
 Internal auditing and management review
 Management responsibility for policies
 Links between the normative requirements, policy, performance objectives and
targets
 Competence of personnel
 Customer specific requirements
8. SCOPE: All Processes Jalanera Coffee Export and Coffee Farm Project,
Addis Ababa, Jacrose area
9. AUDIT METHODS Interview, Document Analysis and Physical Observation of the operation
10. TRAVEL AND Not Applicable
ACCOMODATION
Departments/ Person to be Date Time Reference Auditor(s)
Projects contacted
Day - 1
Thursday 13 April 2023
Top 4.1 Context; 4.2 Interested Ato Adugna
Management parties; Mekonnen
 IMS Lead, 4.3 QMS scope; 4.4 Processes;
HRAD 5.1 Leadership; 5.2 Policy; 5.3
Ato Taye 13 April Org. roles; 6.1 Risks; 6.2
2:30 – 5:00 local
Negatu Objectives; 6.3 Change; 7.1
Wro. Amsal 2023 time Resources; 7.2 Competence; 7.3
Bekele Awareness; 7.4
Communication; 8.1 Operational
planning; 9.1 Monitor/Measure;
9.3 Review; 10.1 Perform.
Improvement; 10.2 Corrective
action; 10.3 System improvement
QMS; Review 4.4 Processes; 6.1 Risks; 6.2 Ato Adugna
Ato Taye Objectives; 7.3 Awareness; 7.5 Mekonnen
(IMS 13 May 7:30 - 5:30 local
Negatu Doc. information; 8.7
Manager) 2023 time Nonconforming; Taye Negatu
9.1 Monitor/Measure; 9.2
Internal audit; 9.3 Review; 10.1
Perform. improvement; 10.2
Corrective action; 10.3 System
improvement
Lunch Break
Thursday 13 April 2023

Auditors Team Meeting

5:30 - 12:00 local time

Production 7:00 - 10:30 4.4 Processes; 5.3 Org. roles Ato Adugna
6.1 Risks; 6.2 Objectives; 6.3 Mekonnen
Change; 7.1 Resources; 8.1
Ato Daniel 13 April Operation. Taye Negatu
Assefa planning; 8.2 Req. for prod;
2023
8.4 Externally provided; 8.5
Production/ service; 8.6
Release; 9.1 Monitor/
Measure; 10.1 Perform.
Improvement
HRAD 4.4 Processes; 5.3 Org. roles; Ato Adugna
Department 6.1 Risks; 6.2 Objectives; 7.1 Mekonnen
Wro Amsal Resources; 7.2 Competence;
Bekele 13 April 09:30 –11:30 local 7.1.3 Infrastructure Taye Negatu
2023 7.3 Awareness; 7.4
time
Communication; 8.1
Operational
planning; 8.4 Externally
provided
; 9.1
Monitor/Measure
Auditors Team Meeting
10:30 PM - 11:00 local time
Day - 2
14 April 2023 Friday
Procurement 6.1 Risks; 6.2 Objectives; 7.1
Blen Hailu Resources; Ato Adugna
& Supply 2:30 - 5:30 local
14 April 7.2 Competence; 7.3 Awareness; Mekonnen
Department 2023 time 7.4 Communication; 8.1
Operational planning; 8.2 Req. Taye Negatu
for prod;
8.4 Externally provided; 8.5
Production/service; 9.1
Monitor/Measure
 Lunch Break

Friday 14 April 2023

Auditors Team Meeting
5:30 - 6:00 local time
 QC 4.4 Processes; 5.3 Org. roles 6.1
Risks; 6.2 Objectives; 6.3 Change Ato Adugna
7.3 Awareness; 7.4 Mekonnen
Kalkidan 14 April 07:30 - 10:30 Communication; 7.5 Doc.
Solomon information; 8.1 Operational. Taye Negatu
2023 local time
planning; 8.2 Req. for prod; 8.4
Externally provided; 8.5
Production/ service; 8.6 Release;
10.1 Perform. Improvement

Auditors Team Meeting

10:30 - 11:30 local time
Day – 3
15 Saturday April 2023

All Process Discussion on Findings

Ato Adugna
Mekonnen
IMS Team 15 April 02:30 - 11:30
Taye Negatu
2023 local time

Lead Auditor’s Name: Adugna Mekonnen Signature: Date: