2023 APPLICATION FOR THE KINGS SCHOOL

P.O. BOX 109, WHITE RIVER, 1240

OFFICE TEL: 013 750 1332, HOSTEL TEL: 013 750 1628, FAX: 086 610 2644, E-MAIL: admin@thekingsschoolwr.co.za

SCHOOL APPLIED AT THE KINGS SCHOOL

MONTH & YEAR APPLIED FOR

GROUP OR GRADE APPLIED FOR GROUP [TI ~ [I] ~ [2] 0 [}] (NURSERY)
¢ Confirm availability at applicable school
GRADE 1R1 1 12 1 3 14 151 6 171 8 1 9 110 1111121 (SCHOOL)

NO 1 __
HOSTEL ACCOMMODATION YEs ......
1 __ --'
¢ Confirm availability at applicable school

AFTERCARE YEs ......

1 __ --'
¢ Confirm availability at applicable school

¢ MOST IMPORTANT
This Application for Admission will only be processed if ALL fields are completed legibly,
are signed and ALL relevant supporting documents are attached.

REQUIRED SUPPORTING DOCUMENTS, COMPLETED SECTIONS & FORMS

School Application Form Completed and Signed Copy: Learner's Residence / Study Permit (If Foreign)
Registration Fee Paid (If Applicable) Copy: Learner's Vaccination Records (If Applicable)
Household Income Acceptable for Payment of Fees Transfer Document From Previous School (If Available)
Copy: Previous School's Latest Available Progress Report Completed Subject Choice Form (If Applicable: New Students Only)

Copy: Previous School's Final Progress Report (When Available) Completed Debit Order Form (If Applicable)
Copy: Learner's Birth Certificate Completed Hostel Application Form (If Applicable)
Copy: Parents' / Legal Guardians' ID Documents All Sections Checked for Accuracy of Information

FOR OFFICE USE

INTERVIEW DATE APPROVED STUDENT NO

NOTES DATE SIBLINGS AT

THE SCHOOL
COMMENCEMENT 2
DATE
------_
GROUP/GRADE 3

SECTION 1 : LEARNER'S PERSONAL DETAILS

SURNAME FULL NAMES AS ON BIRTH CERTIFICATE / 10 DOCUMENT

IDENTITY NUMBER
DATE OF BIRTH AGE GENDER MALE 1 FEMALE 1

HOME LANGUAGE SECOND LANGUAGE _

PREFERRED LANGUAGE OF INSTRUCTION NATIONALITY

---------------------
COUNTRY OF RESIDENCE COUNTRY OF ORIGIN DATE OF IMMIGRATION
----------------- -------- -----------
PROVINCEOFRESIDENCE(IFRESIDINGINRS~~~~~~~~~~~~~~ ~

NUMBER OF CHILDREN IN FAMILY POSITION OF LEARNER IN FAMILY

 SECTION 3 : LEARNER'S MEDICAL DETAILS

SECTION
BLOOD TYPE 2 : PERMISSION TO USE PHOTOGRAPHS
0+ 0- A+ A- AB+ AB- B+ B- I UNKNOWN I
FAMILY DOCTOR NAME TEL NO
I understand and acknowledge that, from time to time, informal photographs are taken of the
School’s learners,ADDRESS
and that, insofar as these photographs are placed in the possession or control of
the School,
MEDICAL AID theseNAME
photographs might be used by the School in the electronic and/or printed media,
NUMBER

including the School website, newspaper advertisements, IDNO

MAIN MEMBER
magazine advertisements, brochures,
-------------------------
flyers, posters, billboards, banners, flippers and signage on buildings and vehicles, which use will be
OPTIONS
solely for purposes of marketing the School. As all marketing material of the School portrays
PLEASE TAKE NOTE: YOUR CHILD MUST HAVE HIS/HER MEDICAL AID CARD WITH HIM/HER TO BE ABLE TO UTILISE THE BENEFITS.
excellence, the School will at all times, insofar as the use and publication of photographs are placed
HAS THE LEARNER RECEIVED ALL THE NECESSARY IMMUNISATIONS? IF NO, PLEASE STATE REASON. YES NO
in the control of the School, ensure that these photographs are used in good taste.
REASON

HAS THE LEARNER SUFFERED FROM ANY OF THE FOLLOWING ILLNESSES? PLEASE INDICATE WITH AN X.
_______________________________________
I
SIGNATURE
ASTHMA OF PARENT / LEGAL GUARDIAN
ENTERIC FEVER MEASLES SCARLET FEVER
CHICKEN POX GERMAN MEASLES MUMPS TICKBITE FEVER
DIABETES HEPATITIS POLIO TYPHOID FEVER

~ DIPHTHERIA ~ MALARIA ~ RHEUMATIC FEVER ~ WHOOPING COUGH

DOES THE LEARNER SUFFER FROM ANY ALLERGIES? YES NO

IF YES, PLEASE GIVE DETAILS.

DOES THE LEARNER HAVE ANY SPECIAL MEDICAL NEEDS? YES NO

IF YES, PLEASE GIVE DETAILS.

DOES OR HAS THE LEARNER SUFFERED FROM ANY OTHER ILLNESSES OR DISABILITIES? YES NO

IF YES, PLEASE GIVE DETAILS.

PAGE 2 OF 7

CORONA
 SECTION 3 : LEARNER'S MEDICAL DETAILS - CONTINUED

IS THE LEARNER ALLOWED TO RECEIVE OVER-THE-COUNTER MEDICINE? YES NO

IS THE LEARNER RECEIVING MEDICAL TREATMENT FOR ANY CONDITION? YES NO

IF YES, PLEASE GIVE DETAILS.

IS OR HAS THE LEARNER SUFFERED FROM OR RECEIVED TREATMENT FOR ANY PSYCHOLOGICAL YES NO

OR EMOTIONAL UPSET?
IF YES, PLEASE GIVE DETAILS.

HAS THE LEARNER HAD ANY OPERATIONS? YES NO

IF YES, PLEASE GIVE DETAILS.

PLEASE SPECIFY ANY OTHER RELEVANT MEDICAL DETAILS.

SECTION 3 : LEARNER'S MEDICAL DETAILS - CONSENT

IN A CRITICAL MEDICAL SITUATION, PLEASE BEAR IN MIND THAT THERE MAY NOT BE TIME TO REFER TO THE LEARNER'S RECORDS.
THE SCHOOL THEREFORE RESERVES THE RIGHT TO UTILISE THE QUICKEST MEDICAL SERVICE AVAILABLE.

I, BEING THE PARENT / LEGAL GUARDIAN OF

I HEREBY AGREE THAT A MEDICAL PRACTITIONER MAY PROVIDE EMERGENCY TREATMENT AS MAY BE NECESSARY.

SIGNATURE OF PARENT / LEGAL GUARDIAN

SECTION 4 : DETAILS OF FATHER I STEPFATHER I LEGAL GUARDIAN

COMPLETE ONLY IF NOT THE ACCOUNT HOLDER. REFER TO SECTION 8.

SURNAME FULL NAMES AS IN ID DOCUMENT

HOSTEL CONTACT YES NO DESIGNATION 1 MR 1 MRS 1 MS 1 MISS I DR 1 REV I PROF I OTHER

IDENTITY NUMBER

RELATIONSHIP MARITAL STATUS

OCCUPATION EMPLOYER

RESIDENTIAL ADDRESS WORK ADDRESS POSTAL ADDRESS

TEL H TELW CELL

E-MAIL ADDRESS (PLEASE WRITE LEGIBLY)

LEARNER LIVING WITH LEARNER'S LEGAL ACCESS RIGHTS TO ACCESS RIGHTS IN AN

PARENTAL STATUS
PARENTIS GUARDIAN LEARNER EMERGENCY ONLY

STATISTICAL INFORMATION REQUESTED BY DEPARTMENT OF EDUCATION: FATH ER DECEASED .....

1 __ Y_ES_----a..__ NO_----,

PAGE 3 OF 7
 SECTION 5 : DETAILS OF MOTHER I STEPMOTHER I LEGAL GUARDIAN
COMPLETE ONLY IF NOT THE ACCOUNT HOLDER. REFER TO SECTION 8.

SURNAME FULL NAMES AS IN 10 DOCUMENT

HOSTEL CONTACT YES

"======='
NO DESIGNATION MR I MRS I MS I MISS I DR REV I PROF I OTHER

IDENTITY NUMBER

RELATIONSHIP MARITAL STATUS

-----------------------------------
OCCUPATION EMPLOYER

RESIDENTIAL ADDRESS WORK ADDRESS POSTAL ADDRESS

TEL H TELW CELL

---------------------------
E-MAIL ADDRESS (PLEASE WRITE LEGIBLY)

LEARNER LIVING WITH LEARNER'S LEGAL ACCESS RIGHTS TO ACCESS RIGHTS IN AN

PARENTAL STATUS
PARENTIS GUARDIAN LEARNER EMERGENCY ONLY

STATISTICAL INFORMATION REQUESTED BY DEPARTMENT OF EDUCATION: MOTHER DECEASED ~,~~Y~ES~~~~N~O~~

SECTION 6: DETAILS OF ANOTHER CONTACT IN THE CASE OF AN EMERGENCY

SURNAME FULL NAMES

RELATIONSHIP 10 NUMBER

TEL H TELW CELL

---------------------------
E-MAIL ADDRESS (PLEASE WRITE LEGIBLY)

SECTION 7 : DECLARATION OF PARENTS I LEGAL GUARDIANS

We the undersigned, , hereby certify that the information given by us

in this Application for Admission is complete and accurate. We also agree to the conditions as set out herein.

We accept that the School is based on Christian principles and undertake that this will not be undermined.

We understand that the prescribed number of learners per class may be exceeded through the placing of a current learner that has to repeat a grade.

This Application for Admission will be reconsidered in the case where important relevant information, which should be brought to the School's
attention, is withheld.

These documents, as amended from time to time, are available on the official website of the School.

NB: The signatures of both parents and I or legal guardians are required where applicable.

SIGNATURE OF FATHER / STEPFATHER / LEGAL GUARDIAN DATE

SIGNATURE OF MOTHER / STEPMOTHER / LEGAL GUARDIAN DATE

PAGE 4 OF 7
SECTION 10 : FINANCIAL TERMS AND CONDITIONS

1. ACCEPTANCE OF LIABILITY

1.1. The person responsible for the account (hereafter the Account Holder) as set out in the
standard Application for Admission (hereafter the Application) herewith assumes liability for the
Account, alternatively binds him-/herself as co-debtor and surety for payment of all fees to the
School.
1.2. The legal guardian, as described in the Application, binds him-/herself as surety and co-debtor
for the payment of all fees by the Account Holder or any other payments that may arise from
this Agreement.
2. TERMS OF PAYMENT
2.1. It is recorded that fees are determined at the beginning of the year and that the account holder
Is informed of the result in writing

2.2 The Account Holder shall immediately inform the School if he/she has not received an invoice
and breakdown of fees at the start of the academic year

2.3 Fees are payable monthly in advance by means of debit order, electronic funds transfer or cash
deposit at the bank on or before the 2nd (second) day of each calendar month or annually in
advance by means of electronic funds transfer at the bank. No Cash will be accepted at the School

2.4 The school reserves the right to charge interest of 15% (fifteen percent) on all account that are
in arrears by 30(thirty) days or longer

2.5 Payment of monthly fees is not subject to presentation of a statement. Payments are made in
accordance with the applicable fee structure of the School for every annual period.

2.6 Fees are payable for the annual period over 11 (eleven months only.

2.7 In the event where an existing account is/has not been managed in the proper manner to the
satisfaction of the School, no further applications or re-enrollment for the next school year will be
considered.

2.8. The account holder is liable to pay the school fees annually (the whole year up front) or by debit
order monthly.

2.9. It is compulsory that the account holder signs the contract in the presence of a witness at school

2.10. Monthly statements are supplied on request

3. BREACH OF CONTRACT

In the event where the undersigned surety, Account Holder or legal guardian commits a breach of
contract of any of the terms of this Agreement, the school ma in its sole discretion

3.1. Refuse the learner entry to the School’s premises until the breach has been remedied: or
3.2. Claim damages from the Account Holder and / or the surety and legal guardian: or
3.3. Take whatever legal steps that may be necessary.
4. GENERAL

This Agreement constitutes the whole Agreement between the parties relating to the subject matter
hereof. No amendment or consensual cancellation of this Agreement or any provision or term
thereof or of any Agreement, bill of exchange or other document issued or executed pursuant to or
in terms of the Agreement an no settlement of any disputes arising under this Agreement and no
extension of time, waiver or relaxation or suspension of any of the provisions or terms of this
Agreement or of any Agreement, bill or exchange or other document issued pursuant to or in terms
of this Agreement shall be binding unless recorded in a written document signed by the parties. Any
such extension, waiver or relaxation or suspension which is so given or made shall be strictly
construed as relation strictly to the matter in respect whereof it was made or given.

5. JURISDICTION

This Agreement is subject to South African law.

6. CREDIT INFORMATION

The Account Holder, surety or legal guardian hereby consents to the disclosure and exchange f
personal financial information to a credit bureau or financial institution in accordance with the
National Credit Act.

7. DOMICILIUM

The parties choose as their domicillia citandi et executandi the addresses set out in the Application.

8. LEGAL FEES

In the event where the School takes legal action against the Account Holder, he/she will be liable for
all legal fees on an attorney client scale, collection costs and commission, interest and tracing fees.

9. VOLUNTARY TERMINATION

9.1 The Account Holder, Surety and Legal Guardian acknowledges that:
9.1.1 Only a limited amount of learners could be placed and enrolled during every specific school
year and that once that limit has been reached, other potential learners having applied
would have to be declined as a result of this limit being reached and would inevitably be
enrolled at a different school or similar institution elsewhere;
9.1.2 The School receives more applications for the enrollment of learners than the maximum
amount of positions available;
9.1.3 The annual school fees are determined as a result of inter alia the maximum number of
learners that could be accommodated during that specific period and that any reduction in
this figure would have a detrimental impact in the calculation of the annual school fees,
which could not be revisited during the school year;
9.1.4 To help parents, annual fees are divided into 11 months.
9.1.5 It is difficult to near impossible to find a replacement learner to fill a position of any enrolled
learner leaving the school during any term of the school year;
9.1.6 It is in the circumstances considered reasonable that the Account Holder, Surety and Legal
Guardian would remain liable for and pay the school fees for the remainder of the entire
school year in the event of the relevant learner leaving the School mid-term.
9.1.7 The parties therefore agree that in the event of any of the Account Holder, Surety and
Legal guardian wishing to terminate the Agreement and the learner leaving the School, the
following conditions shall apply:
9.1.8 The Account Holder shall provide 30 days clear written notice of the intention to terminate
the Agreement and have the learner leave the School. This is for administrative purposes;
9.1.9 The Account Holder, Surety and Legal Guardian would notwithstanding such termination,
remain liable for and pay the school fees for the remainder of the entire school year; Therfore
no refunds on fees already payed will be considered.
9.1.10 The School may however, in its absolute and unfettered discression, waive (in writing) the
entitlement to fees for a portion of the remainder of the school year in the event of an
acceptable substitute learner being found.

10. CANCELLATION

10.1 The parties agree that the School shall be entitled to summarily terminate the enrolment of any
learner and cancel this Agreement, whether with immediate effect or on other notice period,
under circumstances where the learner is found guilty of an offence which, in the sole and
absolute discression of the school, renders his/her continued enrolment at the School improper
or unfeasible.
10.2 The parties agree that in the event of such cancellation, the following conditions shall apply:

10.2.1 The Account Holder, Surety and Legal Guardian shall be provided with a written notice of the
cancellation of the Agreement and for the learner to leave the School together with the
reasons therefor.
10.2.2 The Account Holder, Surety and Legal Guardian would notwithstanding such cancellation and
based on the principal recorded in paragraph 9.1 above, remain liable for and pay the school
fees for the remainder of the entire school year and NO REFUNDS ON FEES ALREADY PAYED WILL BE
CONSIDERED

10.2.3 The School may however, in its absolute and unfettered discression, waive (in writing) the
entitlement to fees for any portion of the remainder of the school year in the event of an
acceptable substitute learner being found.

_____________________________ ___________________
SIGNATURE OF ACCOUNT HOLDER DATE

_____________________________ ___________________
WITNESS DATE
THE KINGS SCHOOL HOSTEL MALE
FEMALE
HOSTEL NO.

STUDENT SURNAME
NAME
MEDICAL AID
MEDICAL AID NUMBER

CONTACT DETAILS OF PARENT / GUARDIAN

RELATION FATHER / GUARDIAN MOTHER / GUARDIAN OTHER
ID
SURNAME
NAME
CELL
TEL HOME
TEL WORK
E-MAIL ADDRESS
POSTAL ADDRESS

HOSTEL WEEKENDS
HOW OFTEN DOES YOUR CHILD LEAVE THE SCHOOL PREMISES?
ONLY ON HOSTEL WEEKENDS? YES / NO
OTHER

PERSON (S) WHO MAY FETCH YOUR CHILD FROM SCHOOL

NAME RELATION ID

WATSAPP PERMISSION TO: 083 226 0219

TOWN TURN (SECONDARY SCHOOL STUDENTS ONLY)

IS YOUR CHILD ALLOWED TO GO TO TOWN? (FRIDAY OR SATERDAY ALTERNATIVELY)
YES / NO SPECIAL INSTRUCTIONS:

GENERAL INSTRUCTIONS TO BOARDING MASTER

COVID-19 AND OTHER PANDEMIC TRANSMISSION INDEMNITY FORM
Please read through before signing this legal document.

1. I acknowledge the contagious and unpredictable nature of the coronavirus disease that
makes it difficult to prevent transmission, and I hereby voluntarily execute this pandemic
Transmission Indemnity Form (Indemnity) in my capacity as the parent or legal guardian of
______________________________________ ( the Learner), as well as in my personal
capacity, to and in favour of The King’s School.
2. I acknowledge that the Department of Health and many other public health authorities still
recommend practicing social distancing, and the Hostels has put in place preventative
measures and other protocols to reduce the spread of contagious diseases, even so, the
Learner’s return to the School may subject him/her to the risk of being infected. I also
acknowledge that the learner is under no obligation to reside in the Hostel if I and/or the
boarders have any safety concerns, and notwithstanding this, I have freely consented to the
Learner’s return to the Hostel fully aware of and on the voluntary assumption of the
aforementioned risk.
3. I understand this is an important legal document indemnifying the Hostel against the
transmission of corona and other contagious pandemics on the premises and that by signing
this Indemnity I hereby waive certain legal rights that may exist and that I may otherwise
have against the King’s Hostels and others. I understand that I have had the opportunity to
review this indemnity with an attorney of my choice.
4. I understand that if at any time after the return to the King’s Hostels, the hostel learns that
any learner, employee, director, agent, contractor or officer is infected with COVID-19 or has
tested positive for COVID-19. The King’s Hostels shall advise me of such fact but shall be
under no obligation to disclose the identity of such person to me.
5. I undertake to follow and obey and to impress on the Boarder to follow and obey all rules,
instruction, directions and requirements of the King’s hostel as they may be changed,
modified or amended by the King’s Hostel before, during and after the return to the King’s
Hostels including, without limitation:
5.1 All rules, instructions, directions and requirements as may be applicable to the King’s
Hostels response to the COVID-19 pandemic and the need to limit any transmissions of
COVID-19 and:
5.2 Agreeing to have followed the necessary protocols on a daily basis and at intervals as
determined from time to time by the King’s Hostel and/or as required by and Regulations
issued by the Government under the Disaster Management Act 2002 (Act. 57 of 2002)
6. I hereby agree to defend and irrevocably and unconditionally indemnify and hold harmless
the King’s Hostel and its directors, employees, agents, contractors and officers or each of
them ( Indemnified Parties), form and against any claim for damages or losses and/or from
any other claims, judgments, penalties, costs or other liability or expense (including, but
without limitation legal costs) of any nature whatsoever (whether direct, consequential or
otherwise), whether for death, personal injury, illness or other loss or harm sustained by the
Learners, arising out of, resulting from, relating to or in connection with the transmission of
COVID-19 at the King’s Hostel
7. I hereby irrevocably and unconditionally release, waive, discharge and abandon any and all
claims, suits, action, demand or proceeding that I, or the Learner, may have against the
Indemnified Parties with respect to death, personal injury, illness, or any other loss or harm,
arising out of, resulting from, relating to or in connection with the transmission of COVID-19
at School.
8. If any term or provision of the Indemnity is deemed invalid or unenforceable, such term shall
be deemed to be modified or limited to the extent necessary to make the term valid and
enforceable.
9. This Indemnity supplements the Parent Contract and/or Enrolment Contract (as amended
from time to time) that I have entered into with the School and in the event of a conflict
between the provisions of this Indemnity and the Parent Contract and/ or Enrolment
Contract (as amended form time to time), the provisions of this Indemnity shall prevail.
10. The governing law and alternative dispute resolution provisions of the Parent Contract
and/or Enrolment Contract (as amended form time to time) shall apply mutatis mutandis to
his Indemnity.
11. While the School’s employees will use reasonable endeavors to limit learner to learner and
teacher to learner physical contact, there will be instances where contact is made between
learners while learners adapt to the new guidelines and/or when learners need to be
comforted and assisted by staff. I agree that it will not be possible for the school to
guarantee that this contact will not occur with children on site.
12. I_______________________________________parent/guardian of

_______________________________________give permission for my child/ward to receive

medication from the Hostel Staff, provided that he/she is not allergic to such medication as
indicated below:

MEDICAL INFORMATION

My child / ward suffers or has suffered from the following illnesses / allergies: (Please circle)

Epilepsy, petitmal, grandma, irritable bowel syndrome, ADD, penicillin, bee stings. For any
other chronic complaint or allergic reactions please indicate the nature of the complaint on
the reverse of this form. Children who suffer from epilepsy, diabetes, asthma or treatment
and significant allergies must supply a certificate from their doctor describing the status and
control of their condition.

My child / ward is on the following medication:

___________________________________________________________________________

My child / ward is allergic to the following medication:

___________________________________________________________________________
___________________________________________________________________________
I/WE DO HEREBY DECLARE AND CERTIFY THAT I/WE HAVE READ THIS DOCUMENT AND I/WE FULLY
UNDERSTAND ITS CONTENT. I AM / WE ARE AWARE THAT THIS IS AN INDEMNITY AND RELEASE OF
LIABILITY AND I/WE SIGN IT OF MY OWN FREE WILL.

Signed as ______________________________on __________20______

__________________________
Parent / Guardian

Accepted by the School at ________________on___________20______

__________________________
Hostel Management

PUBLIC TRANSPORT
I (parent / guardian) of _________________________________________________________give
permission for my child / ward to participate in sporting activities at The King’s School and to be
transported by the hostel to sporting venues.

Whilst every care is taken, The King’s School Hostel will not be held responsible for any damage to
property or loss of property or injury to any pupil during a trip.

Where the services of an operator are provided for transport, it is agreed and understood that The
King’s School is acting only as an agent to arrange such services and accepts no responsibility what
so ever for any default of the operator.

The King’s School Hostel staff and supervisors are dedicated to providing a professional and
personalized service to the students of The King’s School. However, the school and the staff are not
responsible or liable for any accidents or any injury of any person on the hostel property or whilst
pupils are on a school excursion. The school and staff are also0 not responsible or liable for the loss
or destruction of or damage to any property of the hostel pupils.

Signature:_________________________________

Date_______________________________

Contact numbers: (W)________________________ Cell: __________________________________

LEARNER CODE OF CONDUCT

Examples of infringements and recommended sanctions.

Every matter shall be dealt with on its own merits and the offences and sanctions below are guidelines that
may/may not be followed by die Hostels.
Type of learner misconduct/transgression Recommended sanction
First offence 2nd/repeat Subsequent
offence offence
VERY SERIOUS MISCONDUCT
1. Failure to comply/adhere to pandemic protocols Hearing with
suspension
and/or
expulsion
and/or
alternative
sanction

2. Violent, abusive, intimidating or threatening Hearing with

behaviour, verbal or physical, and/or suspension
and/or
fighting, assault, threatened or actual, and/or expulsion
and/or
victimisation, bullying or initiation of any sort, alternative
including cyber bullying or intimidation, sanction
regardless of the electronic platform used and/
or

transferring, selling or distributing, using or being

in possession of a dangerous object, including,
but not restricted to, weapons, including guns,
ammunition, knives, clubs or screwdrivers,
fireworks, explosives or any object that may be
considered as being potentially dangerous at
school or at school events, and/or

inciting, advising or rewarding others to preform

violent, offensive or threatening acts and/or

any “gang” related activity that may threaten the

safety or welfare of others at school, at school
events or in relation to the school, and/or

harassment, sexual, racial, religious or other

grounds, and/or

Discrimination against other, sexual, racial,

religious or other grounds, and/or

behaviour that may pose a danger to the safety

and welfare of others at school or at events.
3. Being in possession of or under the influence of Hearing with
alcoholic, hallucinogenic or dangerous / suspension
prohibited substances that produce a and/or
psychoactive effect or distributing, storing or expulsion
consuming any of these substances at and/or
School/Hostel, or at school/hostel events and/or alternative
sanction
strong suspicion or habitual use/abuse or regular
use of medication, drugs or alcohol at school or
at school/hostel events.
4. Being in possession of another’s property Hearing with
without their knowledge or consent or suspension
attempting to remove another’s property and/or
without their knowledge or consent and/or expulsion
and/or
theft or attempted theft and/or alternative
sanction
sale of another person’s stolen property
5. Committing an act of insubordination, continual Hearing with
insubordination or gross insubordination and/or suspension
and/or
cheating, plagiarising, copying or tampering with expulsion
test or exam results, reports or assignments and/or
and/or alternative
sanction
being in possession of or distributing material or
information that may give an advantage in a test
or an exam and/or

extortion, bribery, corruption or fraud,

attempted or actual, and/or

being an accomplice to colluding, conspiring,

assisting, abetting or instigating dishonesty,
fraud or theft and/or

inciting, advising or rewarding others to commit

a dishonest act and/or

serious breach of school/hostel security

procedures or unreasonably refusing to submit
to a search and/or

off-site criminal misconduct that disrupts or

substantially damages the school/hostel learner
relationship and the educational process
6. Obscene, indecent or sexually explicit behaviour, Hearing with
gestures or attempts to make unwanted physical suspension
contact and/or and/or
expulsion
sexual harassment, inappropriate sexual and/or
innuendos or graphic comments and/or alternative
sanction
committing a sexual offence and/or

intentional and offensive, insulting, abusive,

racist or lewd behaviour and/or

storage, creation, sale or distribution of

pornographic, obscene or offensive material,
publications, symbols, email, text, SMS, MMS,
cartoons, objects or material that incites
violence.
7. Sabotage, malicious, wilful damage to Hostel or Hearing with
other’s property and/or suspension
and/or
unauthorised occupation of any school/hostel expulsion
property or facility or having the effect or and/or
depriving others from using this property or alternative
facility. sanction

unauthorised preventing or seeking to prevent

free assembly by others on the hostels property
and/or

blocking off any entrances or exits to or from the

school premises with the intention or effect of
interfering with free access/aggress by others
and/or

participating in or supporti9ng industrial or

protest action which prevents learners from
attending hostel/school activities.
8. Actions that expose others to serious danger or Hearing with
injury or expose the hostel to potential suspension
accidental loss or damages, whether due to and/or
wilful, grossly negligent or unintended acts expulsion
and/or and/or
alternative
unsafe acts or behaviour that endangers the sanction
safety and welfare of others.
9. Serious misconduct or actions that may bring Counselling /
the reputation of the hostel, learners or other hearing with
stakeholders into disrepute. suspension
and/or
expulsion
10. Any other misconduct considered to be very Counselling /
serious and possibly justifying expulsion as a first hearing with
offence. suspension
and/or
expulsion
11. SEXUAL CONTACT
No sexual contact between students are allowed
on school/hostel property
Sexual contact with a student is forbidden. No
boys and girls are to talk to each other.
The presence of a student of the opposite sex is
not permitted in the hostel.
No dating or relationships.
No sexual remarks
If a female student falls pregnant, she will be
asked to leave the school. If the father is a
student of the school he will be asked to leave
the school.

12. PORNOGRAPHY
The possession and or the distribution of
pornography in whatsoever form is not
permissible on the school grounds, whether
intended or unintended and is subject to
immediate expulsion.
13. CELLPHONES
No cell phones are allowed
14. EDUPADS
 Sound must be turned off.
 Batteries must be charged.
 No game playing or listening to music or
watching movies on educates.
 You are not allowed to use the Educed of
another student.
 No sharing or borrowing
 Internal storage is to be reserved for
academic purposes
 No external devices are allowed. it will
be confiscated
 Students must take care and look after
their edupads
 No memory cards allowed. It will be
confiscated
 The School may take a learners edupad
at any time to check for unwanted
material
 As part of the disciplinary process
edupads with unwanted material will be
confiscated
 Breakages must be reported
immediately.
  Learners may not use “share-It”
 No cellular hotspots may be crated or
are allowed.
 Edupads can be repaired at the school
 The School does not take responsibility
for theft/breakages.
 No interaction and communication
between edupads by means of apps
 All lessons on your edupad are subjected
to Copyright by the kings school
15. THE USE OF ONLINE OR SOCIAL MEDIA
 You may not engage in activities on
social media that could be connected
with, and bring the school in disrepute.
 Do not present your personal views as
that of the school on any social medium.
 Do not discuss the personal information
of fellow learners, staff or teachers on
any social medium.
 Do not use any social medium to attack,
defame, intimidate, harass
(e.g.”sexting”), abuse or bully any
learner or staff member or their family
members of the school.
 Do not spread malicious rumours or
show disrespect to staff or learners on
social media

SERIOUS MISCONDUCT
Continual repetition of any of the below misconduct may
result in a hearing

16. Being absent form Hostel without a valid reason. Parental contact Hearing with
The learner will be considered to be playing and/or final suspension
truant. warning and/or
expulsion
and/or
alternative
sanction
17. Playing of dangerous, obscene, insulting or Parental contact Hearing with
demeaning games and/or and counselling suspension
and/or final and/or
malicious teasing and/or warning expulsion
and/or
partaking in any form of gambling or similar alternative
gaming activities while on the Hostel premises or sanction
in school uniform.
18. Inappropriate behaviour or comments in public Parental contact Hearing with
or at school events that bring the Hostel into and counselling suspension
disrepute and/or and/or final and/or
 warning expulsion
abuse of Hostel privileges or seniority/status or and/or
abuse of position of authority. alternative
sanction
19. Smoking or being in possession of tobacco or Parental contact Hearing with
cigarettes on the Hostel premises or at official and counselling suspension
Hostel events and/or final and/or
warning expulsion
and/or
alternative
sanction

20. Forgery or falsification of Hostel documents and Parental contact Hearing with
reports and/or and counselling suspension
and/or final and/or
lying/dishonesty and unfair behaviour with less warning expulsion
serious initial consequences. and/or
alternative
sanction
21. Vandalising property or equipment of Hostel or Parental contact Hearing with
others, including but not limited to damaging, and counselling suspension
marking, defacing, improper use and/or and/or final and/or
warning expulsion
not taking due care of property or equipment and/or
and/or alternative
sanction
accidental damage to property and/or

Removing any school property from the Hostel

premises without the prior consent of the
executive head/educator.
22. Acts or behaviour designed to create a hostile or Parental contact Hearing with
threatening Hostel environment and/or and counselling suspension
and/or final and/or
wilful disruption of school activities and warning expulsion
interference with school authorities and/or and/or
alternative
conduct designed to be prejudicial to good order sanction
or discipline at the school
23. Any misconduct by the learner that is Parental contact Hearing with
considered by school authorities to warrant and counselling suspension
 more than a verbal reprimand or an ordinary and/or final and/or
warning. warning expulsion
and/or
alternative
sanction

MINOR TRANSGRESSIONS
24. Disregard for rules, directions, instructions or for Counselling Parental Hearing with
any persons in authority and/or and/ or contact suspension
reprimand and/or and/or
Defiance and disrespect and/or and/or warning counselling expulsion
and/or demerit and/or final and/or
discourtesy toward Hostel authorities, parents / warning alternative
guardians, visitors or learners and/or sanction

being unreasonably intolerant of others and their

personal beliefs, traditions, appearance or of
diversity and/or

persistent violation of Hostel rules with less

serious initial consequences.

25. Use of excessive force when playing games or Counselling Parental Hearing with
during sporting events and/or and/ or contact suspension
reprimand and/or and/or
playing games in an area where others may be and/or warning counselling expulsion
injured or where property may be damaged. and/or demerit and/or final and/or
warning alternative
sanction
26. Noisy or disruptive behaviour, disturbing the Counselling Parental Hearing with
activities of others and/or and/ or contact suspension
reprimand and/or and/or
highly disruptive or unruly classroom behaviour and/or warning counselling expulsion
which may include walking around the classroom and/or demerit and/or final and/or
without permission from the educator and/or warning alternative
sanction
trespassing or entering Hostel premises without
permission or without supervision and/or after
school hours and/or

refusing to identify oneself upon request by a

school authority.
27. Swearing and use of vulgar, profane and foul Counselling Parental Hearing with
language. and/ or contact suspension
reprimand and/or and/or
and/or warning counselling expulsion
and/or demerit and/or final and/or
warning alternative
sanction
28. Tardiness or littering and/or Counselling Parental Hearing with
and/ or contact suspension
 failure to have the correct learning materials reprimand and/or and/or
during lessons and/or and/or warning counselling expulsion
and/or demerit and/or final and/or
poor grooming, unhygienic personal habits and warning alternative
improper use of school facilities or ablutions sanction
and/or
29. Leave premises without permission from the Counselling Parental Hearing with
Head of Hostels and/ or contact suspension
reprimand and/or and/or
and/or warning counselling expulsion
and/or demerit and/or final and/or
warning alternative
sanction
30. Entering a hostel form the opposite sex. Counselling Parental Hearing with
and/ or contact suspension
reprimand and/or and/or
and/or warning counselling expulsion
and/or demerit and/or final and/or
warning alternative
sanction

31. If a female student falls pregnant she will have Counselling Parental Hearing with
to leave the hostel immediately, if the father and/ or contact suspension
happens to be a hostel student he must also reprimand and/or and/or
leave the hostel immediately. and/or warning counselling expulsion
and/or demerit and/or final and/or
warning alternative
sanction
32. The Head of Hostels will place a student in a Counselling Parental Hearing with
hostel on arrival at The King’s Hostels. The and/ or contact suspension
student will remain in that position for the entire reprimand and/or and/or
year at our hostels. No student may move from and/or warning counselling expulsion
his/her allocated place without the written and/or demerit and/or final and/or
permission from the Head of Hostels warning alternative
sanction
33. The weekend during exams is a closed weekend Counselling Parental Hearing with
for students. Students may not go home on and/ or contact suspension
these weekends unless it is declared an open reprimand and/or and/or
weekend. We schedule extra study hours during and/or warning counselling expulsion
these weekends to enable students to prepare and/or demerit and/or final and/or
for the exams. A student with a average below warning alternative
60% on his report will be grounded. NO sanction
STUDENT IN THE HOSTEL MUST FAIL.
34. No visits or chats at hostel windows. Counselling Parental Hearing with
and/ or contact suspension
reprimand and/or and/or
and/or warning counselling expulsion
and/or demerit and/or final and/or
warning alternative
sanction
 35. Students may not shout on the premises – in the Counselling Parental Hearing with
hostel or through the windows. and/ or contact suspension
reprimand and/or and/or
and/or warning counselling expulsion
and/or demerit and/or final and/or
warning alternative
sanction

I hereby declare that I have read and understood all of the above and accepted all the Terms and
Conditions therein.

PARENT SIGNATURE PARENTS/GUARDIAN NAME

DATE DATE

STUDENT SIGNATURE DATE

STUDENT SIGNATURE DATE
STUDENT SIGNATURE DATE
STUDENT SIGNATURE DATE
STUDENT SIGNATURE DATE