HOW TO ORGANIZE A SPORTS

CLUB
INVENTORY PHASE (KNOWING
YOUR ENVIRONMENT)

ORGANIZING A EXPLORATORY PHASE

FOLLOW UP PHASE (GETTING STARTED)
SPORTS CLUB

IMPLEMENTATION PHASE (MOVING

AHEAD)
 INVENTORY PHASE (Knowing
your environment)

• Identify available resources (physical, fiscal,

and human) to assess readiness and capacity
to implement the program.
• Revisit SIP/OPCR/IPCR to validate entry points
in school-based management on school
sports.
• Contextualize school designs in organizing a
Sports Club aligned with SDO PAPs.
 EXPLORATORY PHASE
(Getting Started)
• School Head designates key individuals/teachers
(Coordinator, Facilitators, Coaches, Trainers, etc.,)
who shall be capacitated to implement the Sports
Club.
• Formulate School Sports Program (i.e. Child
Protection Policy, Code of Conduct of Key
Individuals) which shall govern school standards
and guidelines in organizing the Sports Club.
 EXPLORATORY PHASE
(Getting Started)
• School Head ensures provision of equitable
access to sports equipment and facilities
complying to requirements of a safe and
motivating learning;
• School Head identifies various Sports Clubs to
be organized.
 IMPLEMENTATION
PHASE (Moving Ahead)
• Create awareness of Sports Clubs through varied activities such as
information drive, game exhibitions, skills demonstrations, and
Sports Club Fair to encourage participation in the Sports Club.
• Parents/guardians are informed of the regular conduct of Sports
Club activities and gain their support (Parental Consent).
• Formally organize the Sports Clubs with a minimum of three (3) of
the six (6) mandatory sports (Athletics, Swimming, Chess, Arnis,
Dancesports, and Sepak Takraw. School may also offer preferred
sports in addition to the mandatory sports, which should be based
on school’s capacity and readiness.
IMPLEMENTATION
PHASE (Moving
Ahead)
• Program time allocation shall be at least twice a
week for a minimum of three (3) hours a week. In
the case of Varsity Club, a minimum of five (5) hours
is recommended.
• Key individuals assigned to take charge of the Sports
Clubs assume responsibility for its operation. The
School head observes accountability for them.
• Programming (offerings and schedule) shall be the
prerogative of the School Head.
 • Establish functional partnerships with stakeholders
for supplementary provisions in the Sports Club.
• Recognize the achievements of Sports Club
members (teachers and learners) thru Merit and
FOLLOW UP Award System.
• Involve external stakeholders in the expansion of
PHASE Sports Clubs and co-share the fun experienced by
learners.
• Conduct regular assessment and evaluation of the
program.
• Celebrate success of the program.
Organizational Structure of the Sports Club Program
School Head

Sports Club Coordinator

Parent Leader
Sports Club Facilitator Club Officers

Trainer
Coach
Coach
Coach

Club Members
 School Head
• Assess the readiness and capacity of the school by referring to the Enhanced
School Improvement Plan, Annual Improvement Plan, Office and Individual
Performance Commitment Review Forms to validate entry points in the
management of school Sports Club Programs.
• Ensure the efficient and effective implementation of the policies and
guidelines regarding the school School Club program;
• Organize and designate the faculty and personnel of the program;
• Supervise the faculty and personnel concerned in program implementation;
• Establish partnership and linkages, both internally (e.g. school canteen, PTA)
and externally, to source funds that will augment the school’s budget
allocation for the program.
Sports Club
Coordinator
Assist the school head in:

• Assessing the school’s capacity and readiness to implement the

school Sports Club program;
• Preparing the physical, human, and fiscal resources that will
support program implementation;
• Organizing the various Sports Club and in seeking the involvement
of the parents and other stakeholders; and
• Managing the Sports Club program, which includes recreational
sports
 Ensure the alignment of the Sports Club and PE curriculum
standards;

Sports Promote character formation through sports by ensuring the

integration of values in the Sports Club training plans and activities;

Club Engage the club parent leader, coach, trainer, and members in the
Facilitator planning of club activities and schedule;

Mentor the coaches;

Promote program awareness and encourage student participation;

Sports Club Facilitator

Supervise the Sports Club activities and monitors the

implementation of the work plan;

Document all club activities for reporting purposes; and

Pursue professional growth through trainings and certification

courses.
 Parent Leader
• Enhance and support parent involvement in the Sports Club
program;
• Advocate for the involvement of parents and students in
recreational sports;
• Inform parents of the school Sports Club program activities;
• Provide assistance to the Sports Club Coordinator in
supplementing the Sports Club resources; and
• Assist in the documentation of club activities for reporting
purposes.
 Coach

Work Plan and implement Assist Promote

• Work closely with the • Plan and implement an • Assist club members in • Promote character
Sport Club Coordinator annual sports plan that achieving physical formation through
and Facilitator in will be responsive to literacy; sports by developing
implementing the PE the needs of club the club members’
Curriculum by members for play, moral and social
synergizing or recreation, training, responsibility as well as
articulating the Sports competition, and their sports potential;
Club training plans and recovery;
activities to the P.E.
curriculum content;
Coach

• Provide guidance to club members in their sports

pathways and in achieving balance in their academic and
sports participation;
• Maintain inventory and secure equipment and supplies;
• Be a role model to club members, and
• Pursue professional growth through trainings and
certification courses.
 Trainer

1 2 3
Assist the coach in Prepare the logistics Conduct training
the implementation for Sports Club sessions with the
of the annual sports activities; supervisions of the
plan; coach.
Club Officers

• Plan with Sports Club facilitator the club activities which includes
recreation; the schedule and assist in their implementation;
• Assist the sports facilitator and coach in the compliance of administrative
requirements of members such as current roster and their contact details,
completion of waivers and submission of parental consent; publicize club
activities, schedule and game/competition results;
• Follow policies and procedures that govern the school Sports Club
program;
• Serves as liaison between the club members and the sports facilitator.
 Club Member

1 2 3
Voluntarily register Actively participate Inform club officers
for club membership; in club activities; of membership
withdrawal.