ROLES AND RESPONSIBILITIES

● Chief Executive Officer (CEO) - A Chief Executive Officer's roles and

responsibilities will vastly vary between companies, industries, and organization
sizes. In general, a CEO may be expected to take on the following tasks:
● Oversee the strategic direction of an organization. Lower-level
managers are often more engaged in the day-to-day operating activities of
a company. A CEO usually synthesizes these results and decides on the
long-term plans of a company.
● Implement changes and proposed plans. After crafting the long-term
vision, a CEO usually looks to themselves and other executive leadership
to begin implementing those plans. Changes are often directly
implemented by operational managers, but it is ultimately up to the CEO to
ensure the long-term plans are being followed through.
● Engage in media obligations and public relations. A CEO is often the
face of the company, and this includes being involved in media relations. A
CEO may speak at conferences, address the public on notable changes to
the company, or participate in community events.
● Interact with other leadership executives. As companies grow more
diverse, it is vital to the success of a company to have a suite of
executives that a CEO can rely on. Instead of directly overseeing every
aspect of a company, a CEO often relies on other leaders to manage their
own realm, then engages with them to get a high-level understanding of
how things are going.
● Maintain accountability with the board. A Board of Directors oversees
the entire company's performance and holds a CEO accountable. A CEO
often reports to the board, delivers updates on strategic plans, and gets
feedback from the board regarding the overall direction of the company.
● Monitor company performance. A CEO is ultimately responsible for the
financial performance of a company. A CEO may rely on financial or
non-financial metrics to track how things are going. They usually make
reporting requests from their direct employees to get a quick sense of how
each area in the company is performing and what strategic maneuvers
should be taken.
● Setting precedence for the working culture and environment. A CEO
is responsible for setting the tone at the top and creating the work
environment they believe is best to drive success. Employees working
under a CEO often look to the executive to create and maintain the culture
of the organization.
● Chief Financial Officer (CFO) duties and responsibilities - CFOs are
responsible for managing the financial decisions of a company or organization.
When you’re hiring a CFO, look for candidates who can handle the following
responsibilities:
● Executing the company’s financial strategy
● Developing plans for growth to increase company profit while also
reducing expenditure
● Identifying investment opportunities and managing mergers and
acquisitions
● Assisting the Chief Executive Officer (CEO) to develop financial plans
● Managing accounting procedures
● Analyzing data and creating models based on the analysis

● Chief Operations Officer (COO) - oversees a company’s business

operations and reports to the CEO. A COO ensures the company has
effective operational and financial procedures in place. Also known as the
director of operations, operations director, or chief operating officer.

● Working together with key participants to compile the budget.

● Spearheading strategies to steer the company’s future in a positive
direction.
● Driving the company’s operating capabilities to surpass customer
satisfaction and retention, and company goals.
● Controlling company costs, and introducing tactical initiatives to address
theft and other losses.
● Monitoring invoices, money handling procedures, accounting, and bank
processes.
● Preparing timely and accurate financial performance reports.
● Overseeing marketing initiatives and implementing better business
practices.
● Delegating responsibilities to ensure staff members grow as capable
participants.
● Employing various initiatives to coach employees to optimize their
capabilities.
● Completing performance reviews in a prudent manner.
● Assessing and implementing improved processes and new technologies,
and collaborating with management regarding the implementation of these
improvements.
● President or chair of the board - As a partner to the chief executive officer
(CEO) and other board members, the Board Chair will provide leadership to
XYZ Nonprofit as it transitions from a newly formed 501(c)(3) organization
into a sustainable national entity. The Board Chair will support and sustain
the work of XYZ, and provide governance leadership and strategic
fundraising support. Specific responsibilities include:

Leadership, governance, and oversight

● Being a trusted advisor to the CEO as s/he develops and implements

XYZ’s strategic plan.
● Developing and managing relationships and communicating with:
funders, partners, and other stakeholders.
● As a board member, approving XYZ’s annual budget, audit reports,
and material business decisions; being informed of, and meeting all,
legal and fiduciary responsibilities.
● Reviewing outcomes and metrics created by XYZ for evaluating its
impact, and regularly measuring its performance and effectiveness
using those metrics.
● Coordinating an annual performance evaluation of the CEO
● Assisting the CEO and Nominating Committee in recruiting board
members.
● Periodically consulting with board members on their roles and
helping them assess their performance.
● Planning, presiding over, and facilitating board and committee
meetings; partnering with the CEO to ensure that board resolutions
are carried out.
● Acting as an ambassador for the organization.
● Ensuring XYZ’s commitment to a diverse board and staff that
reflects the communities XYZ serves.
 ● Vice-president of Vice-Chair
Role Title: Vice Chairperson.
Responsible To: The Club Executive Committee.
Skills Required:
❖ Enthusiastic
❖ Good listener
❖ Diplomacy
❖ Good communication skills
❖ Well organised
❖ Prepared to make a regular time commitment
❖ Decisive
❖ Confident at some public speaking and keeping order during
meetings.
Main Duties
● To stand in for the Chairperson in his or her absence (see list
below).Support the Chairperson by working closely with him/her and
accepting any
● delegated tasks that are assigned from the list below.
● Take responsibility for managing the committee and the affairs of the club.
● Chair committee meetings so that everyone has a chance to present their
views,
● that all business is complete and that all decisions are properly
understood and recorded.
● Oversee and guide all decisions taken by the committee and sub
committees.
● In liaison with the Volunteer Coordinator, oversee the work of all
officers/members.
● In conjunction with the secretary, prepare and present the annual report.
● Liaise with the secretary on the Agenda for each meeting and approve the
● minutes before they are circulated.
● Be completely familiar with the constitution, club rules, committee
procedures and
● the National Governing Body rules and regulations.
● Liaise with the Treasurer to ensure that funds are spent properly and in
the best
● interests of the club.
● Help to prepare and submit any statutory documents that are required
(e.g. VAT, grant aid reports).
● Represent the club at local, regional and national level.
 ● Executive Board Secretary - Board secretaries are responsible for keeping
track of the minutes and other records from meetings of their organization’s
board of directors. They ensure that these records are accurate, organized, and
easily accessible to all board members.
Board secretaries typically have a wide range of responsibilities, which can include:

● Maintaining accurate records of meetings, including minutes and action

items
● Providing support to the board through organization of meetings, including
setting agendas, distributing meeting materials, taking minutes, making
sure that proper procedures are followed, and recording votes
● Coordinating with auditors, attorneys, and other professionals to ensure
compliance with legal and ethical standards
● Reviewing and editing meeting agendas and materials to ensure that they
conform to established rules and regulations
● Processing member payments, dues renewals, new member applications,
and other administrative tasks
● Coordinating with management to ensure compliance with government
regulations regarding open meetings and other requirements
● Preparing meeting agendas, taking minutes at meetings, and recording
votes
● Coordinating with staff to ensure that meetings are well planned and
productive, including arranging for speakers or other event presenters
● Preparing reports summarizing proceedings at board meetings and
presenting them to the board

● Executive Board Treasurer -

Main Duties:
● Responsible for the board finances.
● Deal efficiently and effectively with all invoices and bills.
● Keep up to date records of all the financial transactions.
● Ensure that funds are spent properly.
● Issue receipts and record all money received.
● Attend board meetings and present the budget report.
● Prepare the end of year accounts to present to the CFO.
● In agreement with the board, plan the annual budget.
● Monitor the budget throughout the year.
● Digital Marketing Executive
● Build, plan and implement the overall digital marketing strategy
● Stay up to date with the latest technology and best practices
● Prepare and manage a digital marketing budget
● Oversee all the company's social media accounts
● Forecast sales performance trends
● Monitor competition and provide suggestions for improvement
● Create digital marketing campaigns.
● Ensure consistency in the brand messaging.
● Work with the sales team to coordinate marketing campaigns.
● Prepare emails and newsletters to send to current customers.
● Launch promotional offers and events to attract new customers.
● Optimise the business website to increase online traffic.
● Follow best practices for social media marketing on different platforms.
● Conduct regular audits for social media and website marketing
performance.
● Maintain and monitor online listings across various e-commerce platforms.
● Track marketing metrics and analyze digital data to measure marketing
success..