LUBUGUMU JAMIA HIGH SCHOOL

P.O.BOX 30944 KAMPALA TEL: 0702816805, 0772426651

FINANCE COMMITTEE MEETING HELD ON 11th/09/2023.

AGENDA.
1. Opening prayer
2. Communication from the chairman
3. Review and approval of the pervious minutes and matters arising
4. Term II 2023 budget presentation and discussion
5. Closing prayer
Members present
1. MR. KIBUDDE ABASI CHAIRMAN
2. MR. MATOVU MUHAMMAD HEAD TEACHER
3. MRS. NABATTU MARIAM DEPUTY HEAD TEACHER
4. MRS. NATTABI SOPHIA SCHOOL BURSAR
5. MR. KAWEESA YUSUF MEMBER
6. MR. SEJJENGO SULAIMAN Member
7. MR. GITTA YUSUF Member

MIN NO. DISCUSSION PERSON IN ACTION TAKEN

CHARGE
MIN Opening prayer Mr. Gitta Yusuf It was said
01/09/FC/2023 It was led
MIN Communication from the chairman.
02/09/FC/2023 - Thanked Allah for the gift of life and
then welcomed members to the
meeting.
- Valued the time members spend to
discuss the wellbeing of the school.
- Said that our mutual passion helps Chairman
the school to achieve its core
values.
- Informed members that their
deliberations in the meeting were
very important in addressing the

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 LUBUGUMU JAMIA HIGH SCHOOL
P.O.BOX 30944 KAMPALA TEL: 0702816805, 0772426651

standing challenges of the school.

- Wished them nice deliberations.

MIN Review of the previous minutes. Passed as a true

03/09/FC/2023 - The minutes were read, corrected copy
and a motion to pass the minutes
was moved by Mrs. Nabattu
Mariam and seconded by Mr.
Kaweesa Yusuf

Reactions and matters arising. Head teacher It’s now used by

The new two classroom building was S.1 W and S.5
officially handed over to the school by Arts.
the municipal RDC and a team of
official from the municipal council but Electricity was
without installing electricity and installed and
furniture. furniture placed
by the school.

- Administration was to continue This was done.

encouraging teachers to fully
participate in guidance and Guidance and
counselling programs in order to counselling
instill discipline amongst learners. sessions were
programmed and
conducted

New office was

constructed at
the lower
compound to
instill discipline
amongst learners
The process for construction of the
proposed classroom and This was done
and its totaling to
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 LUBUGUMU JAMIA HIGH SCHOOL
P.O.BOX 30944 KAMPALA TEL: 0702816805, 0772426651

administration block should start 3,295,084,218/=

by; Head teacher
- Obtaining the bills of quantities
from the quantity surveyor
Its available and
- Obtaining the sketch plan for the already approved
building
This was not
- Obtaining a list of pre-qualified done.
companies from municipal council The funds
for bidding and award of contract available were
very little
compared to the
work to be done.

- The administration was to continue This was done

monitoring the noise pollution from Mr. Kaweesa
the washing bay. The jet car wash
machine was
converted to
electrical and the
noise reduced.
Continue enrolling with the milk Head teacher Due to the
program since a lot of benefits are enrollment with
attached the milk program,
water purifier
system was
installed at
school at no cost.
MIN Presentation and discussion of the
04/09/FC/2023 term 3 2023 budget
The budget performance for term 2
2023 and estimates for term 3 2023 It was presented
was read as follows;
- During term 2, 2023 had budgeted Head teacher
to collect 260,582,700/= but

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 LUBUGUMU JAMIA HIGH SCHOOL
P.O.BOX 30944 KAMPALA TEL: 0702816805, 0772426651

managed to collect 207,952,500/=

of which;
15,343,200 was balance on A/c.
80,928,000/= was collected from
voluntary contribution.
20,227,300/= collected from hostel.
27,238,000/= collected from
debtors.
56,400,000/= was received as a
government grant.
5,618,000/=was collected from
uniforms and 2,198,000/= was
collected from milk program

- During term2, 2023 we had

budgeted to spend 260,582,700/=
but we spent 184,659,000/= of
which 12,080,000/=was spent on
wages and salaries.
1,208,000/= was spent on social
contribution.
32, 451,800/= was spent on general
expenses.
1,162,000/=
5,266,400/= was spent on utilities.
38,550,300/=was spent on supplies
and services.
13,896,500/= was spent on
transport and travel.
16,902,200/=was spent on
maintenance.
305,000/= was spent on guidance
and counselling.
5,104,000 was spent on school
uniform.
6,640,000/= was spent on tenancy.

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 LUBUGUMU JAMIA HIGH SCHOOL
P.O.BOX 30944 KAMPALA TEL: 0702816805, 0772426651

14,170,500/= was spent on fixed

assets.
2, 605,000 was spent on co-
curricular activities.
13,000,000/= was spent on
allowances.
31,432,000/= was spent on
creditors
2,500,000 was spent mosque
account.
2,202,100/= was spent on milk.
Term 3 2023 budget estimates
- During term 2 2023 Ugandan
shillings 299,747,800/= was
budgeted to be collected and spent
as per details given in the proposed
budget for term 3 2023.
- Permission to collect and spend the
said amount was sought. It was passed
The vote to pass the budget was
moved by Mr. Gitta Yusuf and
seconded by Mr. Kaweesa Yusufu.

Discussion of the budget term 3 2023

The variance in term I 2023 budget
performance was due to;
- Some students didn’t clear lunch
fees.
- Some debtors didn’t clear as
expected
- Government grant received was
low compared to our
expectations.
It was therefore resolved to; This was done
- Call parents and sensitize them on
advantages of learners having
lunch at school.
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 LUBUGUMU JAMIA HIGH SCHOOL
P.O.BOX 30944 KAMPALA TEL: 0702816805, 0772426651

- Update the system with the This was done

number of learners in school in through EMIS
order to receive the expected registration
government grant.
MIN Closing prayer Mr. Kaweesa It was said
05/09/FC/2023 It was led by Yusuf

Signed,

……………………………. …………………………….
Mr. Kibudde Abasi Mr. Kaweesa Yusuf
Chairman Secretary A