PURCHASE ORDER COPY

TO : SUNBIRD SEALS & PLASTICS PVT.

405, KALPATRU PLAZA PO Number : 22000126-OP-11225
CHINCHOLI BUNDER ROAD PO Date : 21/1/2023
MALAD (W) LOI Reference : GEMC-511687769124082
LAMINGTON ROAD
Tender Number : 22000113 HB 11225
MUMBAI-396125
Vendor's Offer Reference :
Maharashtra
India ERP Vendor Code : 28049396
PR Number : 22000036 HP 11184
Entity Code Type : M02 (Small Enterpris
E -Mail : sunbirdseals@gmail.com e-MFG GEN)
PAN : AACCS2630P GST Type : Registered GST
GSTIN : 24AACCS2630P1Z9
Title : Supply of Pilfer-proof HP Seal
Please supply the following items / service, as per the terms and conditions mentioned below and in attachments :

Supply From : GSTIN : 24AACCS2630P1Z9 GSTIN STATE : GUJARAT

Deliver to : MDPL - BAHADURGARH RECEIVING STATION,HINDUSTAN PETROLEUM CORPORATION LIMITED,BAHAD

P&R STATION,ADJACENT HPCL LPG BOTTLING PLANT,NEAR ASAUDA RAILWAY
STATION,BAHADURGARH,124507,Haryana,India,
Phone:01276-280753, 2 Fax:01276-280754

GSTIN : 06AAACH1118B1ZG GSTIN STATE : HARYANA

Order Line Tender Item Description Quantity QTY Unit Rate Unit Rate
Item Number
Number Line No. Ordered UOM INR UOM
HSN/SAC Code
_____________________________________________________________________________________________________

2.000 2.000 SEAL,PILFER PROOF PLASTIC 10000.000 Each .7627 Each

1602050017

Deliver to : RAMAN MANDI DESP STN,Raman Mandi Despatch Station,,Guru Gobind Singh

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page No : 1 of 9
Cont. on next page 22000126-OP-11225
 Refinery,,Bhatinda,Bhatinda,Bhatinda,151001,Punjab,India,
Phone:0141-5127411 Fax:0141-5127362

GSTIN : 03AAACH1118B1ZM GSTIN STATE : PUNJAB

Order Line Tender Item Description Quantity QTY Unit Rate Unit Rate
Item Number
Number Line No. Ordered UOM INR UOM
HSN/SAC Code
_____________________________________________________________________________________________________

1.000 1.000 SEAL,PILFER PROOF PLASTIC 100000.000 Each .7627 Each

1602050017

Legend UOM - Unit of Measure, QTY - Quantity, INR - Indian Rupees, USD - US Dollars

Total Financial Limit of the Order 83,897.00 INR

EXTRAS (TAXES,DUTIES & OTHERS) :

The amounts mentioned below in the column titled "Extras (Taxes, duties & others)" to be referred as follows :
(a) If specified as %, the same to be considered as % of Unit Rates.
(b) If specified as absolute amount, the same to be considered as add-on amount for the unit of measure in which Unit Rate
is mentioned on the order

Line No Item Number Item Description Extras (Taxes, duties & others)

1.000 1602050017 SEAL,PILFER PROOF PLASTIC IGST 18 %

2.000 1602050017 SEAL,PILFER PROOF PLASTIC IGST 18 %

NOTES/ TERMS/ CONDITIONS:

For this Purchase Order (PO), please note: -

SCC: - SPECIAL CONDITIONS OF CONTRACT

GTC: - General Terms & Conditions

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page No : 2 of 9
Cont. on next page 22000126-OP-11225
 LEGEND:
1.01 PURCHASER: M/S. HINDUSTAN PETROLEUM CORPORATION LTD.
1.02 SELLER: M/s. SUNBIRD SEALS & PLASTICS PRIVATE LIMITED (27056407)
1.03 JOB: Supply of Pilfer Proof HP Seals at RMDS & BRDS (GEMC-511687769124082
dtd 04th Jan 2023 against GEM Bid: GEM/2022/B/2479938)

1. This Purchase Order has been placed on you for: Supply of Pilfer Proof HP
Seals at RMDS & BRDS as per GeM Bid terms & subsequent replies to pre-Bid
queries.

2. Total Contract value of this order (Basic amount) is INR 83,898.31/- and a
landed amount inclusive of 18% GST is INR 99,000/-

3. Delivery Schedule: -
As per Scope of job & Special Terms & Conditions: Clause 4. Delivery Period

For RMDS
Time is the essence of this job. The entire lots shall be delivered within 1
year(365 days) from the date of purchase Order or LOI or GeM contract whichever
is earlier . The vendor shall arrange for the transportation of supply items on
door delivery basis. The lot size will be minimum 20000 numbers and same shall
be sent to delivery address of RMDS (mentioned in clause 1) as per requirement
sent from our HPCL Ramanmandi Station. The first lot has to be supplied
immediately of lot size 20000 numbers within 30 days of placement of purchase
order (PO)or GeM Contract or Letter of Intent (LOI) , whichever is earlier .
Then from 2nd lot onwards, seals to be supplied within 30 days of placing of
indent through email from our location, in the indent mail we will mention lot
size which will be minimum 20000 numbers.

For BRDS
Time is the essence of this job. The entire lot shall be delivered within 30
days from the date of purchase Order or GeM contract ot LOI whichever is earlier

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page No : 3 of 9
Cont. on next page 22000126-OP-11225
 . The vendor shall arrange for the transportation of supply items on door
delivery basis. The lot size will be exactly 10000 numbers only and to be
delivered within one lot itself and same shall be sent to delivery address of
BRDS (mentioned in clause 1).
4. Payment Terms:
As per Scope of job & Special Terms & Conditions: Clause 5. Payment Terms
a. Payment office:
For Invoice of Haryana & Punjab (Ramanmandi & Bahadurgarh):
Chief Manager - Finance
Disbursement Section.
Hindustan Petroleum Corporation Limited.
GMO North Zone,
Scope Minar,
Laxmi nagar,
Delhi-110092
b) While submitting the details in HPCL Bill Tracking System (BTS), please
mention disbursement location code as:
11100 (GMO North Zone) For Invoice of Ramanmandi & Bahadurgarh
Please send the printout of BTS details (Invoice Transmittal) along with
original invoice at HPCL payment office (address mentioned above).
5. Variation of taxes & duties: For details, refer clause no. 6.6 of SCC of the
BID document and clause no. 23,24 & 25 of GTC-SUPPLY.

6. Insurance: - Insurance shall be applicable as per clause no. 5.17 of SCC of

the bid document and clause no. 16 of GTC-SUPPLY.

7. Price Reduction for delayed delivery: - Price Reduction for delayed delivery
shall be applicable as per clause no. 18 of GTC

8. Dispute Resolution Clause: - Arbitration clause shall be applicable as per

clause no. 14 of SCC of the tender document and clause no. of 41 of GTC.

9. All other terms & conditions of this PO shall be governed by PO attachments.

The clauses/terms if revised/added in corrigendum's and during evaluation of GeM

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page No : 4 of 9
Cont. on next page 22000126-OP-11225
 Bid: o: GEM/2022/B/2479938 shall prevail to the extent applicable.

10. Attachments to this PO: -

(i) Full tender document including corrigenda if any
(ii) Other documents details submitted by you.
(iii) SCC & GTC
11. FURTHER CORRESPONDENCE / EXPEDITING:
All correspondence/issues regarding technical matters, QA/QC, Inspection,
execution of job etc. Shall be addressed to:

For RMDS
Hindustan Petroleum Corporation Ltd.
Ramanmandi Dispatch Station (RMDS)
Guru Gobind Singh Refinery Limited
Taluka Talwandi Saboo,
Ramanmandi
Bhatinda
PIN 151302.
Contact Person: Mr Siddhartha Dua / Mr. Neeraj Kumar
9871579071/ 8129870588

For BRDS
Hindustan Petroleum Corporation Ltd.
Bahadurgarh Dispatch and Receipt Station (BRDS)
HPCL-MDPL Bahadurgarh
Village Asaudha
Near Asaudha Railway Station
BAHADURGARH - 124507
Contact Person: Mr Vaibhav Dinkar (Manager Ops)
7300084982
12. All correspondence/issues regarding Commercial matters like Payment,
submission/release of CPBG/SD/PBG etc. Shall be addressed to the finance office
addresses as mentioned above.

13. (a) PPLC Policy: You have confirmed that you are meeting the mandatory

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page No : 5 of 9
Cont. on next page 22000126-OP-11225
 minimum local content as per PPLC Policy in the final supplied goods/Services,
failing which penalties shall be levied as per provisions of PPLC policy and
tender document.

(b) Import Content: - You have declared CIF import content as "N A" in your
offer.
14. You are requested to send one (1) copy (duly signed and stamped) of this
purchase order to address given below, as acknowledgement of Purchase Order
within 15 days of receiving of this P.O.

GM RRKPL, Head Office

HPCL, Delhi Terminal,
BTPL Building, NH10,
TIkrikalan, New Delhi.
110041

15. Composite Performance Bank Guarantee (CPBG: - You are advised to submit
Contract Performance Bank Guarantee/Security Deposit as per clause no. 4(b) of
General Terms & Conditions of Works Contract of the tender document.
Amount of CPBG= INR 2,516.95/-. Composite PBG (As per format provided in
tender:
Composite Bank Guarantee for Mobilisation Advance, Security Deposit/Retention
Money/Performance Guarantee) attached in tender shall be valid upto a period of
3 months beyond the expiry of defect liability period. The bank Guarantee shall
be issued by any scheduled bank (other than co-operative bank).
CPBG/SD should be addressed to: -

Hindustan Petroleum Corporation Limited.

Shared Services, Priyadarshini Building
2nd Floor, Eastern Express Highway,
Sion, Mumbai-400022, Maharashtra

And shall be sent at following address:

Hindustan Petroleum Corporation Ltd.

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page No : 6 of 9
Cont. on next page 22000126-OP-11225
 Ramanmandi Dispatch Station (RMDS)
Guru Gobind Singh Refinery Limited
Taluka Talwandi Saboo,
Ramanmandi
Bhatinda
PIN 151302.
Contact Person: Mr Siddhartha Dua / Mr. Neeraj Kumar
9871579071/ 8129870588

DETAILED ITEM DESCRIPTION / SPECIFICATIONS :

Pr Ref Qty
Line No. Line No Item Description Quantity UOM
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
1.000 SEAL,PILFER PROOF PLASTIC 100000.000 Each
SEAL; TYPE:PILFER PROOF PLASTIC; ADDITIONAL INFORMATION:WITH HP LOGO; AS PER
DETAIL SPECIFICATION:1. PLASTIC SEAL SHOULD COMPRISE CAPSULE AND ROPE WIRE, BOTH
CONNECTED WITH EACH OTHER, 2. HIGH-RISE "HPCL" MONOGRAM ON ONE SIDE AND
HIGH-RISE 6-DIGIT NON-REPEAT SERIAL NUMBERS ON THE OTHER SIDE THE CAPSULE MUST
BE PROVIDED, 3. THE HIGH RISE NUMBERS AND THE MONOGRAM ON THE SEAL SHOULD BE
CLEARLY VISIBLE AND LEGIBLE, SIZE OF NUMBERS BEING NOT LESS THAN 5 MM IN HEIGHT
AND 25 MM IN LENGTH. THE MONOGRAM NOT LESS THAN 5 MM IN DIAMETER, 4. HEIGHT OF
CAPSULE IN CLOSED POSITION BETWEEN 22 MM AND 28 MM, WIDTH BETWEEN 13.5 MM AND 16
MM, 5. ONCE THE SEAL IS LOCKED PROPERLY THERE SHOULD BE NO GAP/SPACE LEFT
BETWEEN THE WIRE AND THE CAPSULE SO AS TO PREVENT ANY ATTEMPT AT TAMPERING THE
LOCKING MECHANISM, 6. THERE SHOULD BE SUFFICIENT CLEARANCE INSIDE THE CAPSULE TO
ACCOMMODATE 1.5 MM (THICKNESS OF WIRE) ROPE WIRE WITH EASE. THE CAPSULE SHOULD
HAVE SUITABLE GAPS ON TWO SIDES TO ALLOW SEALING WIRE ENTERING AND COMING OUT OF
THE SEAL, 7. SEAL TO HAVE NO EFFECT OF BOILING WATER. THIS SEAL CANNOT BE
TAMPERED EVEN AFTER IMMERSING IT IN THE BOILING WATER FOR A PERIOD OF 10
MINUTES, 8. SEAL ONCE USED, CANNOT BE REUSED. IT SHOULD SIMPLY BREAK AT THE
SLIGHTEST ATTEMPT TAMPERING, 9. SEAL CAN BE LOCKED BY HAND AND SHOULD NOT
REQUIRE ANY TOOL OR PLIER TO LOCK

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page No : 7 of 9
Cont. on next page 22000126-OP-11225
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
2.000 SEAL,PILFER PROOF PLASTIC 10000.000 Each
SEAL; TYPE:PILFER PROOF PLASTIC; ADDITIONAL INFORMATION:WITH HP LOGO; AS PER
DETAIL SPECIFICATION:1. PLASTIC SEAL SHOULD COMPRISE CAPSULE AND ROPE WIRE, BOTH
CONNECTED WITH EACH OTHER, 2. HIGH-RISE "HPCL" MONOGRAM ON ONE SIDE AND
HIGH-RISE 6-DIGIT NON-REPEAT SERIAL NUMBERS ON THE OTHER SIDE THE CAPSULE MUST
BE PROVIDED, 3. THE HIGH RISE NUMBERS AND THE MONOGRAM ON THE SEAL SHOULD BE
CLEARLY VISIBLE AND LEGIBLE, SIZE OF NUMBERS BEING NOT LESS THAN 5 MM IN HEIGHT
AND 25 MM IN LENGTH. THE MONOGRAM NOT LESS THAN 5 MM IN DIAMETER, 4. HEIGHT OF
CAPSULE IN CLOSED POSITION BETWEEN 22 MM AND 28 MM, WIDTH BETWEEN 13.5 MM AND 16
MM, 5. ONCE THE SEAL IS LOCKED PROPERLY THERE SHOULD BE NO GAP/SPACE LEFT
BETWEEN THE WIRE AND THE CAPSULE SO AS TO PREVENT ANY ATTEMPT AT TAMPERING THE
LOCKING MECHANISM, 6. THERE SHOULD BE SUFFICIENT CLEARANCE INSIDE THE CAPSULE TO
ACCOMMODATE 1.5 MM (THICKNESS OF WIRE) ROPE WIRE WITH EASE. THE CAPSULE SHOULD
HAVE SUITABLE GAPS ON TWO SIDES TO ALLOW SEALING WIRE ENTERING AND COMING OUT OF
THE SEAL, 7. SEAL TO HAVE NO EFFECT OF BOILING WATER. THIS SEAL CANNOT BE
TAMPERED EVEN AFTER IMMERSING IT IN THE BOILING WATER FOR A PERIOD OF 10
MINUTES, 8. SEAL ONCE USED, CANNOT BE REUSED. IT SHOULD SIMPLY BREAK AT THE
SLIGHTEST ATTEMPT TAMPERING, 9. SEAL CAN BE LOCKED BY HAND AND SHOULD NOT
REQUIRE ANY TOOL OR PLIER TO LOCK

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page No : 8 of 9
Cont. on next page 22000126-OP-11225
 ENCLOSURES :
Detailed Item Description / Specifications (Yes/No)
Technical Terms and Conditions (Yes/No)
Commerical Terms and Conditions (Yes/No)
Special Terms and Conditions (Yes/No)
General Terms & Conditions (Yes/No)
Others______Nos.(Yes/No)
Please acknowledge the receipt of this order

For Hindustan Petroleum Corporation Limited

Signature :
Name : ANURAG SUBHASH
Designation : General Manager - RRKPL

Approval Reference
Reference : e-FileNote:147476/GM-RRKPL
Approval Date : 31/12/2022

Total Basic Value : 83,897.00 INR

Total Landed Value : 99,000.00 INR

GST Category : 013 (Goods Not Listed Above)

GST End Use : 09 (Common - Exempt & GST)
GST Type : G (Goods)

Sign & Seal of the Vendor

for Acknowledgement of the Order

------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Page No : 9 of 9
End Of Document 22000126-OP-11225