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PP-2 - PAYMENT ON BAPP - CM - Final
PP-2 - PAYMENT ON BAPP - CM - Final
PP-2 - PAYMENT ON BAPP - CM - Final
1 Initiate Contract Manual HOD 1. Based on budget or operational requirement, Head of HOD
Agreement Department (HOD) prepares operation plan identifying
requirements for third parties services.
2. HOD requests quotations minimum from 3 different HOD
contractors. Public invitation shall be made, if it is
practical to do that. REFER TO VENDOR RATING &
SELECTION PROCEDURES. HOD
3. Discuss the quotations with PM & GM in negotiation of
contract terms with contractors. Based on the
negotiation results, GM, with consultation to FC, decides
the contractor.
4. Prepare draft contract agreement based on the AD
approved contract terms using standard contract
agreement. If significant modification is required from
the standard contract agreement, the revised contract
agreement shall be reviewed by Legal division in CMSL.
5. Obtain contract number from Account Assistant in AD
related Department. The Account Assistant shall check
the completeness of information required and complete
the Check list (specimen attached) before releasing the
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PP-2 OPERATIONAL PROCEDURE MANUAL – CASH AND BANK PAYMENTS
SUBJECT PAYMENT ON BAPP RECORDED IN CONTRACT MODULE
ISSUE/REVISION DATE: APPROVAL DATE ORIGINAL
Sr. No Activity Manual/ Responsibility Description of Activity Done By
Application (*
number.
6. The contract agreement shall be signed by HOD and
Contractor before signed by GM. HOD/AD
7. The original contract shall be sent to Finance
Department for registration and filing. The second AA
original is sent to contractor.
8. For any new contractor, AAF shall initiate Supplier
Master Creation procedures (refer to SOP on Supplier AAF
Master Creation).
2 Registering System AM 1. Account Assistant responsible for maintaining contract AA
Contract register shall stamp and initial the original signed
Agreement in the contract with “CONTRACT REGISTER” chop and date
System of registration. A copy of the stamped contract shall be
sent to the related Account Assistant responsible for the
related department activities for reference and filing.
2. Refer to Assets Protection – Fixed Assets Addition AM
through CIP Capitalization Procedures (sub process
Registering Contract Agreement) relates to registering
Contract Agreement in the HIT system.
3. If the contractor request revision on the contract
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PP-2 OPERATIONAL PROCEDURE MANUAL – CASH AND BANK PAYMENTS
SUBJECT PAYMENT ON BAPP RECORDED IN CONTRACT MODULE
ISSUE/REVISION DATE: APPROVAL DATE ORIGINAL
Sr. No Activity Manual/ Responsibility Description of Activity Done By
Application (*
3 Recording contract Manual/ HOD 1. Refer to Assets Protection – Fixed Assets Addition FA/AAA/
progress System through CIP Capitalization Procedures (sub process AM
BAPP Progress and Updating CIP and GL) relates to
registering Recording Contract Progress in the HIT
system
2. Contract Module is linked to BMS Module.
3. Raising BAPP system generated when the payments to
contractor will be made in accordance with the payments
terms. Refer to Assets Protection – Fixed Assets
Addition through CIP Capitalization Procedures (sub
process BAPP Progress and Updating CIP and GL) in
raising BAPP.
4 Review of BAPP to System/ FC 1. Account Assistant Finance (AAF) shall review AAF
be Paid in RO and completeness of BAPP documents and check
1/15/2024 7
PP-2 OPERATIONAL PROCEDURE MANUAL – CASH AND BANK PAYMENTS
SUBJECT PAYMENT ON BAPP RECORDED IN CONTRACT MODULE
ISSUE/REVISION DATE: APPROVAL DATE ORIGINAL
Sr. No Activity Manual/ Responsibility Description of Activity Done By
Application (*
1/15/2024 8
PP-2 OPERATIONAL PROCEDURE MANUAL – CASH AND BANK PAYMENTS
SUBJECT PAYMENT ON BAPP RECORDED IN CONTRACT MODULE
ISSUE/REVISION DATE: APPROVAL DATE ORIGINAL
Sr. No Activity Manual/ Responsibility Description of Activity Done By
Application (*
1/15/2024 9
PP-2 OPERATIONAL PROCEDURE MANUAL – CASH AND BANK PAYMENTS
SUBJECT PAYMENT ON BAPP RECORDED IN CONTRACT MODULE
ISSUE/REVISION DATE: APPROVAL DATE ORIGINAL
Sr. No Activity Manual/ Responsibility Description of Activity Done By
Application (*
6 Preparation System FC 1. The BAPP (manual and system generated) and its AAF
payment voucher supporting documents used as a basis to raise Bank
and cheque Payment Voucher and Cheque.
1/15/2024 10
PP-2 OPERATIONAL PROCEDURE MANUAL – CASH AND BANK PAYMENTS
SUBJECT PAYMENT ON BAPP RECORDED IN CONTRACT MODULE
ISSUE/REVISION DATE: APPROVAL DATE ORIGINAL
Sr. No Activity Manual/ Responsibility Description of Activity Done By
Application (*
1/15/2024 11