Professional Documents
Culture Documents
Chapter 5 GL Transactions and Reports
Chapter 5 GL Transactions and Reports
Chapter 5 GL Transactions and Reports
Table of Contents
1. GL Transactions Posting..................................................................................2
1.1 GL Document posting – F-02.................................................................2
1.2 GL Document posting using Enjoy Transaction – FB50.........................4
1.3 Post Document with Reference........................................................................5
2. Display Document (FB03)................................................................................6
3. Reversal of GL entry (FB08)............................................................................8
4. Hold Documents.............................................................................................10
5. Park Documents.............................................................................................13
6. Sample Documents........................................................................................14
7. Recurring Documents.....................................................................................16
8. GL Reports.....................................................................................................23
9. GL Account Balance Display..........................................................................28
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CHAPTER 5 GL TRANSACTION POSTINGS & REPORTS
1 GL Transactions Posting
Press ENTER
Press ENTER.
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Press ENTER.
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Click on
Message: Document 1000000001 posted in Company code 1009
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Select
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Press Enter and give amount and text as required for both Debit and Credit lines.
Save
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Note:
If you do not know the specific document or reference number you wish to display, click on
the Document List button , enter the parameters that you do know, as
follows:
Press execute button to display list, the following document list appears:
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On the screen “Document Overview” (shown above,) you will see all line items for the
document. If you wish to see more details for a specific line item, double-click on it. You
may also click on the Document Header icon or hit F5 to see the header information
for the document. If you desire to make changes to the document, click the Display->
Change icon or hit Shift + F1. In order to return to the “Document Overview” screen, click
To return to the “Display Document: Initial Screen”, click on the back icon or press
F3.
Trigger: An incorrect document has been entered into the system. This BPP describes
the procedures to process a reversing document entry (for GL, AP and AR documents).
You can select the option to verify that the document you chose
to reverse is the correct document. You must select to return to the previous screen to
either save the reversal entry or abort the reversing procedure.
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Post the reversing document by selecting Document Post or the Save icon. The
system generates a reversing document posting the proper reversing debit and credit
amounts. You will receive a message at the bottom of the screen stating “Document
1000000002 was posted in company code 1009”.
Select
Click on
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5 Hold Documents
If you want to hold the document temporarily e.g. when you are not sure about the details to
be entered in the documents you can hold the document and continue when you get the
required details.
After entering some of the details in FB50, select Document from menu and select Hold
Select Message
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Save
Message: Document 1000000004 was posted in company code 1009
Note: Error while holding the Document
In case if you get the below error while holding Document
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Execute
Message
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6 Park Documents
Message
Press Enter
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Save
7 Sample Documents
Before configuration and execution of Sample documents, please the number range
required is in place.
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Use transaction FB50 and select from menu Go to Post with reference
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8 Recurring Documents
Before configuration and execution of recurring documents, please the number range
required is in place
Go to FBN1 and give company code
Select
Save
Select
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Save
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Press ENTER
Press ENTER
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Press ENTER
Click on
Message: Document 8800000001 was stored in company code 1009.
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Click on
To post recurring entry in a period/s, you can execute this transaction. Provide
below details and execute.
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Click on
System message
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9 GL Reports
If an account contains a lot of items, you should limit the selection to particular items in
order to improve system performance. To do this, you use selection criteria.
On the screen “GL Line Item Display”, enter information in the fields as specified in the
table below:
Click on the “Execute” icon to display the line items. The following screen will be
displayed.
If there are other fields that need to be displayed you can pick and choose those fields by
changing the variant. Such fields may include Reference key1, amount in local currency,
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invoice reference, etc. Click on the “Change Layout” icon to access the screen shown
below. Click on the box to the left of the desired field(s) under the „Hidden Fields‟ column
on the right and use the arrow to bring that field to the left hand column. You may also
change the order of the columns to be displayed by changing the position („Pos.‟) number
of the column. Note, however, that all selected fields may not be displayed on the screen if
the total character length is longer than the screen allows. If this is the case, then remove
the undesired fields from the variant. Click on . This will bring the additional
fields into the display screen.
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Click on the to save the newly created variant. You will see the following
message at the bottom of the screen
From the screen „GL Line Item Display‟ you can access the individual documents by
double-clicking on the document number. The first line item of the document will be
displayed. To see an overview of the document, with all line items listed, click on the
“Overview” icon.
Within the document, there are certain fields that can be changed. To go from the display
mode to the change mode, click on the line item you want to change, then click on the
“Change” icon. The fields that can be changed will appear in white as shown on the
following screen.( Red color in the screenshot)
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After making any necessary changes, click on Save or Cntrl+S. You will see the
following message at the bottom of the screen.
There is a lot of functionality within the “GL Line Item Display” transaction. For example,
you can sort and/or sub-total by particular fields. The key, however, is to manipulate the
selection criteria so you can better control exactly what is shown on the screen.
To exit the „GL Line Item Display‟ transaction, press Exit or Shift + F3.
In case the user wants to have the default layout every time he goes to FBL3N, please
proceed as below:
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With this for each user each time he views the report FBL5N, the layout would be
the one attached here in this FB00.
The same way layouts can be created and attached for Open item reports also.
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Click onto have multiple selection criteria as shown in the above sub-screen. Click on
the “Execute” icon to display the line items. The following screen will be displayed.
Period 1-12 are the Jan to Dec. And 13-16 are special periods.
Double click in an amount field to see the detail line items associated with that balance. It
is important to note, however, that the line items displayed depend upon in which field you
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double-clicked. For example, if you double-clicked on the „Credit‟ field, you will only see the
credits posted to the account in that period.
Click on to expand the details of a summary. These options are available in Most of the
SAP standard reports.
To view all of the line items associated with the period balance, double click in the
„Cumulative Balance‟ field
From the screen “GL Line Item Display”, all of the features of transaction FBL5N,
Display/Change GL Line Items, are possible from this point. For example, you have the
ability to change certain fields in the document, change the display variant, view additional
data on this customer. The report as per user variant /SNA can selected
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