CFLM 2: ADMINISTRATION

Submitted by: Espanilla Elemar G.

Regyne Flora G.
Submitted to: She Lah Fene Quito
What is administration?
➢ Administer originated from Latin word "ministiare" meaning to serve.
➢ Administer means to look after or manage the affairs of people.
➢ The organization and direction of human and material resources to achieved
desire ends. Administration generally refers to the day-to-day management of
activities to achieve a goal.
➢ Administration is to care for or to look after people, to manage affairs
➢ Administration is a type of cooperative human effort that has a high degree of
rationality. human action is cooperative if it has effects that would be absent if the
cooperation did not take place.
➢ He significance of high degree of rationality lies in the fact that human
cooperation varies in effectiveness of goal attainment whether we think in
attainment, terms of formal goals. the goals of leaders, leaders or of all who
cooperate.
➢ Administration is a planned approach to the solving of all kinds of problems in
almost every individual or group activity, both public and private.
What word is similar to administration?
➢ Agency - an organization, company, or bureau that provides some service for
another.
➢ Organization - the state or manner of being organized.
➢ Government-control exercised over the actions of the members, citizens, or
inhabitants of communities, societies, and states: direction of the affairs of a
state, community, etc.
➢ Management - The act or manner of managing: handling, direction, or control.
➢ Department - a distinct part of anything arranged in divisions: a division of a
complex whole or organized system.
What does it mean to go into administration?
➢ Going into administration is when a company becomes insolvent and is put under
the management of Licensed Insolvency Practitioners. The directors and the
secured lenders can appoint administrators through a court process in order to
protect the company and their position as much as possible.
➢ Going into administration effectively means your company is being taken under
the management of a court appointed administrator.
 ➢ Going into administration can be an intimidating process, especially if you're not
familiar with the terminology and procedures involved. Although an administration
could end up providing a positive outcome in the long-term, it could also mark the
beginning of the end of your business, depending on the actions taken by the
appointed administrator.
What is an administration job?
➢ It provides both clerical and administrative support to professionals, either as part
of a team or individually. They are involved with the coordination and
implementation of office procedures and frequently have responsibility for
specific projects and tasks.
➢ In some cases, they may oversee and supervise the work of junior staff.
➢ The role varies greatly depending on the sector, size of the employer and levels
of responsibility. Most work involves both written and oral communication, word
processing and typing, and requires relevant skills such as IT, organizational and
presentation skills, as well as the ability to multi-task and work well under
pressure.
➢ Management of office equipment.
➢ Maintaining a clean and enjoyable working environment.
➢ Handling external or internal communication or management systems.
➢ Managing clerical or other administrative staff.
What is administration simple words?
➢ MANAGING DUTIES
➢ MANAGING RESPONSIBILITIES
➢ MANAGING RULES
The definition of administration refers to the group of individuals who are
in charge of creating and enforcing rules and regulations, or those in
leadership positions who complete important tasks.
What is PUBLIC administration?
➢ Public Administration is decision making, planning the work to be done,
formulating objectives and goals, working with the legislature and citizen
organizations to gain public support and funds for governmental programs,
establishing and revising organization. directing and supervising employees,
providing leadership, communicating and receiving communications, determining
work methods and procedures, appraising performance. exercising controls and
other functions performed by government executives and supervisors.
➢ Public administrators perform a wide range of functions, including managing city
budgets, developing policy and legislation, implementing policies, and analyzing
data to determine public needs.
➢ Public Administration is "the art and science of management applied to the affairs
of the State.
What is the concept of administration?
➢ The theory and practice of administration is analyzed and major concepts of
formal organization, motivation, authority, leadership, decision making, conflict in
organization, and organizational change are analyzed.
➢ Administration refers to the process of running an organization, office or
business. This includes creating rules & regulations, making decisions,
management of operations. creating organization of staff/employees/people to
direct activities towards achieving a common goal or objective.
➢ Some of the basic concept of administration include
a. Planning
b. Organizing
e. Directing
d. Controlling
What is the difference between administration and governance?
Administration Governance

➢ The act of administering: ➢ The process, or the power, of

government of public affairs; the
service rendered, or duties
assumed, in conducting affairs; the
conducting of any office or
employment: direction.
➢ A body that administers; the
executive part of government, the
persons collectively who are
entrusted with the execution of laws
and the superintendence of public
affairs; the chief magistrate and his
cabinet or council; or the council, or
ministry, alone.
➢ The administration of a medicine, of
an oath, of justice, or of the
sacrament. An arrangement
governing: government or
administration.
➢ The specific system by which a
political system is ruled. The group
of people who make up an
administrative body. The state of
being governed.
➢ Accountability for consistent,
cohesive policies, processes and
decision rights.
 whereby an insolvent company can
continue trading under supervision.

What is the main function of administration?

PLANNING
• Planning means to decide in advance what is to be done. It charts a course of
actions for the future.
• It is an intellectual process and it aims to achieve a coordinated and consistent
set of operations aimed at desired objectives.
ORGANIZING
• Once the objectives have been established through planning. management
concern must turn to developing an organization that is capable of carrying them
out. The management function of organizing can be defined as relating people
and things to each other in such a way that they are all combined and
interrelated into a unit capable of being directed toward the organizational
objectives.
STAFFING
• Staffing is the selection, training, motivating and retaining of personnel in the
organization. Before selection we have to make analysis of the particular job,
which is required in the organization., then comes the selection of the personnel.
It involves manpower planning to have the right person in the right place and
avoid-square peg in the round hole.
DIRECTING
• Directing means the issue of orders, assignments and instructions that permit the
subordinate to understand what is expected of him, and the guidance and
overseeing of the subordinate so that he can contribute effectively and efficiently
to the attainment of organizational objectives.
COORDINATING
• It is the act of synchronizing people and activities so that they function smoothly
in the attainment of organization objectives. Coordination is more important in the
health services organization, because functionally they are departmentalized.
Different kinds of organization require different amount of coordination.
REPORTING
 • Reports are oral or written exchanges of information shared between
caregivers or workers in a number of ways.
• A report summarizes the services of the person, personnel and of the
agency. Reports are written usually daily, weekly, monthly or yearly.

BUDGETING
• Budgeting, though primarily recognized as a device for controlling.
becomes a major part of the planning process in any organization. It is
expressed in financial terms and based on expected income and
expenditure. Budget is the heart of administrative management.
What are the basic principle of administration?
• It served as a powerful tool of coordination and negatively an effective
device of eliminating duplicating and wastage.
1. Unity of command
2. Hierarchical transmission of orders (chain-of-command)
3. Separation of powers - authority, subordination, responsibility and control
4. Centralization
5. Order
6. Discipline
7. Planning
8. Organization chart
What are the different types of administration?
9. Meetings and reports
10. Accounting
➢ Centralized administration
• These administrators have permission to access the replica servers at all
sites.
➢ Individual administration
• Administrators are responsible for creating and maintaining replicas.
synchronization patterns, and synchronization schedules at their sites.
➢ Semi-centralized administration
• Sites with major development efforts have local MultiSite administrators,
and responsibility for administering smaller sites is distributed among the
MultiSite administrators.
 ➢ Account Administrators
• The top-level, fully authorized email administrator.
➢ Monitor Administrators
• Handling phone calls and messages, organizing schedules and travel
itineraries, writing letters, etc.
Clerk
• The terms clerk and administrative assistant are often used
interchangeably as both positions perform similar functions. Clerks
provide various support in an office environment which may include
drafting correspondence, handling calls and messages, running errands.
organizing and storing data, encoding etc.
Receptionist/Administrative Assistant
• While large companies must have separate roles for admin assistant and
receptionist due to high volume of daily workload, some small companies
hire one person to perform both functions. The receptionist/administrative
assistant role handles most, if not all, of the tasks mentioned above for
both roles, including screening phone calls, running errands, drafting
letters, welcoming guests, answering queries in person or over the phone,
organizing schedules, and so on.
Office Administrator
• Office administrators usually supervise administrative staff and delegate
tasks to appropriate personnel. They are in charge of coordinating
activities across departments and offices in accordance with company
policy to ensure efficiency. In addition, office administrators are
responsible for handling the agenda of upper management.
Coordinator
• Project coordinators support project managers and are responsible for
scheduling, ordering, and tracking a project's progress. This role is
prevalent in the construction industry. Account coordinators are
responsible for scheduling meetings and making travel arrangements,
mailings and print projects. They often manage schedules and calendars
of upper management. Logistics coordinators manage processing of
orders. shipping, billing and inventory, and must have experience in
purchasing and warehousing.
Observe the activity and status of the hierarchy.
➢ Compliance Officers and Security Administrators
• Prevent illegal and unethical conduct across the account hierarchy
 ➢ Archive Administrators
• This includes the Archive Security Administrator, Archive Search, Audit,
Retention, and Investigator Security administrators for the account.
(Message Archiving is available optionally for an additional fee.)

➢ Email Config Administrators

• Maintain mail flow and server connections
➢ Organization Policy Administrators
• Manage common settings and services
What kind of administrative job are there?
➢ User Administrators
• Manage the day-to-day user help desk needs
➢ Administrative Assistant
• Administrative assistants are commonly seen working in office settings
providing various types of administrative support. They are usually
assigned to assist a specific department within the company but they may
also be asked to perform cross-departmental tasks if the need arises.
Common duties of administrative assistants include but are not limited to
scheduling meetings, emailletter writing, filing, record keeping, call
handling, errand running, etc.
➢ Receptionist
• Receptionists are usually seen at the entrance of a company building or
office, welcoming guests and clients. They answer queries, screen phone
calls, confirm appointments, relay instructions, and escort visitors to their
destination.
➢ Office Assistant
• The office assistant and administrative assistant job titles can be often
used interchangeably. Both terms involve the same functions such as
writing emails, handling incoming calls and messages, filing, record
keeping, and so on. In essence, office assistants perform the most
fundamental tasks to help an office run as smooth as possible.
➢ Data Entry Clerk
• Data clerks specialize in organizing and storing data for the company.
They are often seen working on computers to perform an assortment of
data entry tasks. They are also in charge of the company's paper
documentation.
➢ Medical Receptionist
• Medical receptionists work in clinical and health care settings to provide
administrative support. Common tasks include greeting guests and
patients, handling phone calls and messages, getting patients registered
 and scheduled, organizing patient records, storing medical files,
communicating with clinical personnel, etc.
➢ Office Manager
• Office managers usually oversee a particular department of a company.
They work with department staff to implement strategies and objectives
designated to them by upper management. They are in charge of day-to-
day operations, including budgeting and purchasing. The office manager
post is a middle management position that's above staff employees but
under executives such as directors and C-level officers.
➢ Executive Assistant
• Executive assistants provide administrative and office support to high-
ranking officials such as executives, directors, and C-level offers. They
perform a variety of administrative tasks depending on the needs of the
position supported, but general functions include running errands.
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