Information and Communication Technology

Name: _________________________________ Grade Level:________________

Date: _________________ Score:______________________

LEARNING ACTIVITY SHEETS

Introduction to Microsoft Publisher: Basic Editing

Last time we were able to discuss about some information about Microsoft Publisher.
We were able to familiarize ourselves with the window parts and their respective uses. Now
we will go deeper with the discussion by learning how to manipulate and work with the MS
Publisher.
This module is all about the basics of Microsoft Publisher. Microsoft Publisher is a
computer application used for creating visually rich publications. With this, you will be able
to make greeting cards, newsletters, business cards and other more related with the activities
your working with especially in image and text lay outing.

Microsoft Publisher allows you to use templates which gives you layout structures
ready for editing publications. They are built in designs nearly-ready-to-use.
This module is all about manipulating and working with MS Publisher Templates. It
will contain the following discussions: Finding Template; Customizing Template; Replacing
Images in Template; Editing Text; Getting Started with Blank Template
This learning material includes discussions about Desktop Publishing using Microsoft
Publisher. This will provide information and simple activities that will help you understand
the basic functions of Publisher. Let’s get started by opening the software.

Learning Competencies:

After going through with this module, you should be able to do basic text and image editing, and
use template in working and manipulating Microsoft Publisher. Specifically, you should be able to:

➢ Find, Customize, Replace Images and Edit Text in Template

➢ Start new Blank Template
➢ Create and Use Master Pages

Going through with this module can be a meaningful learning experience by reading carefully and
understanding the principles of the topic.

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PRE-ASSESSMENT
Before we go through this topic, let us assess what you already know by taking an
assessment test. Let's Start!
INFORMATION AND COMMUNICATIONS TECHNOLOGY
(Introduction to Microsoft Publisher): Basic Editing

Directions: Read and understand each question carefully and choose the best answer. Write the
letter of the correct answer on a separate sheet of paper. (1 whole sheet of pad paper)

1. The software program which allow you to create professional looking publications.
A. Microsoft Outlook 2016 C. Microsoft Publisher 2016
B. Microsoft Word 2016 D. Microsoft Powerpoint

2. What do call is a master document with predefined page layout, fonts, margins, and styles
that is used to create new documents with the same basic formatting.
A. Document C. Template
B. Pre-page D. Initial Document

3. When you select a new file, what is the gallery of small images in the backstage view called?
A. Clips C. Icons
B. Thumbnails D. Pictures

4. Which is an object in the publication designed to hold text in a specific shape, size, and style?
A. Textbox B. Image
C. Text Area C. Shape

5. When you insert in the work area, any of the following are considered object except ______.
A. Image C. Shapes
B. Textbox D. None of the choices

6. Which of the following series of lines beginning with a character or symbol that may be place
on the publications?
A. Bulletted List C. Unordered List
B. Numbered List D. Ordered List

7. Which of the following series of lines beginning with a number that may be place on the
publications?
A. Bulletted List C. Unordered List
B. Numbered List D. Ordered List

8. Refers to the size of the publication and directly corresponds to the size you want to print.
A. Page Size C. Publication Size
B. Text Size D. both a and c

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9. Which of the following refers to either Portrait or Landscape.

A. Page orientation C. Page setting

B. Page Setup D. Page Form

10. Orientation where the long side of the page runs horizontal
A. Landscape Orientation B. Portrait Orientation

11. True or False: Grammar Check is an editing tool which reviews documents for grammatical
errors in the textbox.
A. True. B. False

12. It makes a duplicate of the text and objects and places it on clipboard.
A. Cut C. Macro
B. Copy D. Paste

13. MS Publisher has many pre-created documents that you can edit. These are called ….
A. Edits C. Templates
B. Images D. Slides

14. The color scheme of a publication may be altered using the commands on which ribbon?
A. Home C. View
B. Page Design D. Layout

15. To insert text and content in the publication, what do we do?

A. Insert Textbox C. Insert table
B. Copy and paste D. All of the choices

16. White space separating text or objects from the edge of the page
A. Margin C. Guide
B. Grid D. Alignment

17. Which group in the home ribbon contains the command for controlling text alignment in
Publication.
A. Font C. Paragraph
B. Objects D. Arrange

18. In which tab in the Ribbon aca you find the checking/unchecking of the graphic manager?
A. View C. Insert
B. Design Layout D. Home

19. These are black marks around inserted images which allows to cut away edges of the image
you want reduce the size or crop.
A. Crop image
B. Cut image marks
C. cut marks

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 D. Crop Marks

20. It removes selected text and places it on the clipboard.

A. Cut C. Paste
B. Copy D. Header

21. A line that can be placed around an image or a block of text.

A. Shape outline C. Page margins
B. Picture border D. All of the Above

22. The file extension name for Publisher only allows which of the following characters.
A. ? C. _
B. / D. *

23. __________ group allows you to appearance of text and graphics.

A. Color C. paragraph
B. Font D. font style

24. It will set the amount of white space that goes around the edges of your pages.
A. Page Margin C. Page guide
B. Target Paper Size D. Margin Guide

25. It fills completely the background of the page in a single color.

A. Solid Fill C. Monochromatic fill
B. Pattern Fill D. Gradient Fill

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MS Publisher Templates
Before we start with the discussion let’s define what is a template. What is a template? what does
it do?
Templates are simply publications built in to Microsoft Publisher for you to use. These templates
already have design elements added to them, such as color scheme, backgrounds, graphics, images, and
even areas for text. When you select a template, it's nearly-ready-to-use. All you have to do is customize
it to make it your own.

Manipulating and Working with MS Publisher Templates

We're going to take this module to learn how to find the template you want, then customize it for
your use. By the end of this article, you will be able to create an entire publication using a template.

Finding and Creating New Template

What if you already have Publisher open and want to start a new publication? Creating a new
publication is way to separate the later work. Follow the steps in order to start a new publication template.

1. Click on the File tab in the Ribbon

Backstage View

2. Click New in the column on the left side of the window.

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 3. Click on the template that you want to use. We are going to select newsletter as an
example.

Sample Newsletter Template

4. Click Create. The template will then open in the Publisher window. Now you’re ready to
make another publication.

Using Search to Find a Template

source: http//: www. Publisher/Manipulating%20and%20Working

You can also use the search feature to find a template that you want. The search feature is located
at the top of the templates in the Backstage View, directly above the blank publications.

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 1. To search for a template, enter the type of publication that you want to find. For example, let's say
you want to find a greeting card.
2. Enter "greeting card" into the search box.
3. Below, you can see the templates that match our search:

Image source: http//: www. Publisher/Manipulating%20and%20Working

4. On the right side of the window, you can see the greeting cards broken down by category. To
further narrow your search results, you can click on a category. We clicked on "Thank You".
5. You can click on more than one category to narrow results. For example, you could click on
"Thank You" and "Green".

Image source: http//: www. Publisher/Manipulating%20and%20Working

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 6. If you didn't like any of the cards in the "Thank You" and "Green" categories, could select a third
category, or you could remove a category by hovering your mouse over it until you see the "X".
7. Click the "X" to remove the category from your search.

Image source: http//: www. Publisher/Manipulating%20and%20Working

References:http:/Publisher/Manipulating%20and%20Working%20with%20MS%20Publisher%202016%
20Templates%20.html

Another Way to Find Templates

When you go to the Backstage View and look at templates, you will see the featured templates
displayed. That said, there are a lot more templates that you can use than just the featured templates. In
fact, there are hundreds that are broken down and sorted into various categories. To see these templates,
go to the Backstage View.

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 1. Click View then
2. Click New in the left column.

3. Click the Built-In tab above the featured templates. You will then see all the different categories
of available templates. Each category contains templates from which you can choose.

4. Let's click on the Advertisements templates. You will then see the installed advertising templates
available for you to use.

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 Below were the installed templates, you will see sizes. You can select a blank publication size
instead of a built-in template if you want.

To the right of the installed templates and the various sizes, you will see a column with
customization options. You can use this column to customize your template before you ever open
it in Publisher. You can select the color scheme, font scheme, and page size. You can also add
your business information. To show you how to customize a template in the Backstage View, we
are going to choose the Bring-In template and customize it.

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 As you can see below, we've chosen the Aqua color scheme.

We are going to choose Courier New Bold for the font scheme.

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 We aren't going to add business information yet, but we're going to select square as our page size.

5. When we're finished, we click the Create button to create our template. You can do the same for
the various sizes of built-in blank templates. This means you can already have your color scheme,
font scheme, and other elements selected when you begin to work on your publication, allowing
you to save yourself a little time.

References:http:/Publisher/Manipulating%20and%20Working%20with%20MS%20Publisher%202016%
20Templates%20.html

Customizing Templates

Each publication that you create, whether you create it from a template or from scratch, is going to
be made up of objects. Basically, anything that you insert into or draw on your publication is an object. A
picture that you insert is an object. A table that you insert is an object. Text that you insert is contained
within a text box. A text box is an object.

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 When you customize a publication, you will customize the different objects by first selecting the
object, then making the changes. Whenever you select an object, you'll see a bounding box around
it. The arrow below points to the bounding box around the graphic in the template.

Follow the simple step that will help you customized your publications easier.

Replacing Image in Templates

Most Publisher templates contain stock images that you can either use or replace. Stock images
are simply images that are licensed to people, organizations, or companies for specific use. In this case,
Microsoft has stock images for use in their templates.

Take a look at the template below, which is a dog album.

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 Once you open a template such as this in Publisher, you're going to want to customize it by adding
your own images and graphics. We want to replace the image of the dog.

Most of the time, to insert an image into a publication, we'll go to the Insert tab. However, since
we want to replace an image in a template, we are going to go to the View tab instead, then put a checkmark
beside Graphics Manager in the Show group. To replace image follow the steps:

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 1. Click on View
2. Check Graphics Manager

The Graphics Manager pane opens on the right side of your screen.

The Graphics Manager shows you all graphics in the template. However, by default, it
only lists the images by name.

3. Put a checkmark beside "Show Thumbnail."

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 Now you can see the actual images instead of the image names, which will make it easier
to locate the picture you want to replace.

4. Select the image that you want to replace by clicking on it in the publication or in the Graphics
Manager.
5. Now, hover your mouse over the image in the Graphics Manager. You'll see a downward arrow
appear. Click on it to see a context menu.
6. Choose "Replace This Picture".

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 7. Locate the picture that you want to use on your computer, then click Insert.

As you can see, Publisher replaced the image for us, making sure the new image is sized and positioned
correctly.

Once you insert the new image into the publication, you will see crop marks around the
image. These are the black marks that you see at the top, bottom, left, and right center – as well as at all
corners. Crop marks allow you to cut away the edges of the image if you want to reduce the image size, as
well as remove the edges.

To crop the image,

1. Click on one of the crop marks and drag inward.
2. Next, go to the Picture Tools Format tab on the ribbon.
3. Go to the Crop group.

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 4. Click the downward arrow on the Crop button.
5. Click Crop. The outside of the image is now cut away.

Editing Text
You can also change the text that is on the template. We're going to teach you the basics of
editing text in a template.
In Publisher 2016, all the text that you add to a publication is added inside of text boxes. It
may seem like working with text boxes is a hassle, but it's really not because you can easily drag
and drop the text boxes anywhere in a publication by just moving the text box.
To edit the text in a text box, click the chunk of text that you want to edit to select it. When
you click on the text you want to edit, you will see the text box around it.

You will see the cursor inside the text box. Now you can just start typing.
Now we’ve finished the discussion about the template. Before we go through with another topic
let us do some learning activity.

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 Activity 1. Know About Me.
Direction: Define the following Terms. Write your answer on a separate sheet.

Word Meaning

1. Template

2. Backstage View

3. Color Scheme

4. Font Scheme

5. Text box

Activity 2. Arrange Me.

Direction: Arrange chronologically the steps in order to complete the command. Write the number
on the blank spaces provide before each step. Write 1 as the first step up to the last number as the last step.
A. Creating a new template
____ Click on the template that you want to use
____ Click on the file on the Ribbon
____ Click New in the column on the left side of the window
____ Click Create

B. Search and open new Template

____ Click file on the ribbon
____ Click new in the Backstage view
____ Search publication or template in the search box
____ Click on the desired template

C. Replacing image in a template

____ Hover your mouse over the image in the Graphics Manager. You'll see a downward arrow
appear. Click on it to see a context menu.
____ On graphics manager pane, put a check mark beside “the thumbnails”
____ Click View
____ Choose "Replace This Picture"
____ Check Graphics Manager
____ Select the image that you want to replace by clicking on it in the publication or in the Graphics
Manager
____ Locate the picture that you want to use on your computer, then click Insert

Activity 3. Essay. Answer the question briefly but substantially.

What different ways on how can you put text in publication? Explain each ways briefly.

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 Now you are ready to continue the lesson. In the previous, we are able to access built-in templates
that gives us ready to use layouts for editing. Now let’s try to open and create publications with the blank
documents. This time you are to create your own set up in order to create publication. Let’s Start!

Getting Started with Blank Template

There are two types of templates in Publisher 2016. There are the blank templates, which appear
as blank, white pages when you open them in Publisher. Then, there are the templates that already have
background colors, images, graphics, and fonts built in.
For this article, we are going to switch back to the blank templates in Publisher and start learning
how to create and customize publications.

Working with Page Setup

Once you open a blank publication in Publisher, you'll want to do things such as set the margins
and page size. Some of this you may have already established in the Backstage View when you chose the
blank template size. However, you can also set these things in the main
Publisher window using the Page Settings dialogue box. The Page Settings
dialogue box allows you to get started designing your own publication and
set options for it. You' ll find the Page Setup dialogue box by going to the
Page Design tab on the Ribbon, then going to the Page Setup group. It
looks like the picture on the right.

These three buttons will allow you to adjust the margins, orientation, and size of your publication.
• Margins means the amount of the white space that is along the top, bottom, left, and right of the
publication. Margins are measured in inches.
• Orientation refers to either Portrait or Landscape. Portrait means the longer edge of the publication
makes up the height (it runs vertical). Landscape means the longer edge goes horizontally across
• Size refers to the size of the publication and directly corresponds to the size you want to print.

Click the arrow at the bottom right hand corner of the Page Setup group.

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 You will then see the Page Setup dialogue box, as pictured below.

Let's learn how to set the options for your page. Under the Page section, you're going to enter the
height and width of the paper of your publication.

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 Under the Margin Guides section, you'll set the amount of white space that goes around the edges
of your pages. You'll enter margins for the top, left, bottom, and right. Remember, this is
measured in inches.

Next, under the Layout Type section, select the layout type:
• One Page Per Sheet means that the one page of the publication will be printed on one
sheet of the paper. You can use Print Preview to see how it fits on the page.
• Booklet means your publication will be in a booklet design. You’ll notice the margin guide
labels will change. Left will be the Outside. Right will be the Inside. This lets you know
where they appear in the booklet.
• Email will enable you to create a design for email
• Envelope will set you up to create a standard 9.5”x4.125” envelope. If you want to change
the measurements, you’ll have to change the width and height in the Page section of the
window.
• Folded Card. Use this to create greeting cards. You’ll print the sheet, then fold it to make
the card. When you choose this layout, sheet fold options are displayed. You can decide
how you’ll fold your publication. On the right side of the window, Publisher 2016 will
show you how your publication will be folded.
• Web Page allows you to design a web page.
• If you choose Multiple Pages Per Sheet, you’ll print more than one page of your
publication on a sheet of paper. When you select this, target the sheet options are displayed.
Horizontal gap refers to the space between the column of page. Vertical gap refers to the
space between rows. The preview window to the right shows you how it will look.
As you adjust your settings, you'll be able to see the changes in the Preview section.

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 If you want, you can also specify the size of the paper you'll use to print your publication.
Click OK when you're finished setting your options.
Note: You can also use the Size and Margins buttons on the Ribbon to change the margin
and page size.

Setting Page Size Using the Size Button

You can also change the page size by clicking the Size button in the Page Setup group.

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 By clicking the dropdown menu, you'll see the standard sizes listed. You can click on one of the
sizes to select it. Choose a size from the menu. If you don't see the size you want, you can also click
Create New Page Size to create a size not listed.

As you can see, you can set the page size, margins, and the layout type just as we did during page setup
earlier in this article. Fill out the information in the dialogue box, then click OK.
If you want to choose from preset page sizes provided by Publisher, click on More Preset Page Sizes from
the Size dropdown menu.

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Select a publication type or a manufacturer. For example, if you want to print a 3M Post-It note, you'll
want to create the publication to match the size specified by the manufacturer.

We're going to choose Postcards from "Publication Types".

Now you can select a size – or a manufacturer. We're going to choose Office Depot under
Manufacturers.

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 Now we can choose a size. Click OK when you're finished.
Changing the Page Orientation
To change the orientation of your page from portrait to landscape or vice versa, click the Orientation
button in the Page Setup group.

Our blank template is 8.5" X 11", which is portrait. We can switch it to landscape, and our new
measurements will be 11" x 8.5".

Using Layout Guides and Rulers

When you're working with a blank publication and designing it yourself, you can use layout guides
and rulers to organize and align your text and pictures, as well as other items, into columns and rows. These
tools make it a lot easier to design professional looking publications because it makes lining things up a
snap. Without the guides and rulers, it would be hard to create an organized publication.
Layout guides are there to help you align objects (pictures, text boxes, etc.). You can enable the
layout guides and get visible guidance to easily align everything on your page. Your layout guides can serve
as a grid on your pages and master pages. You'll use the grids to align images, graphics, shapes, and any
other object that you insert into a publication.
The layout guides in Publisher 2016 include four layout guides: margin, column, row, and baseline.
When you use these, they make up a
grid.
To structure a page using
layout guides,
1. Click the Page Design tab
2. Click Margins
3. Select Custom Margins.

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 Under the Master Pages category, make sure the Two-Page Master box is checked if you want a
two-page spread.
Under Margin Guides, specify the amount of space you want for the Inside, Outside, Top, and
Bottom margins. Remember, the space you specify for margins will be the amount of white space around
your publication. You can see the current margins in the preview. The outside of the blue box represents
margins
Now, click on the Grid Guides tab.

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 Under the Column Guides section, specify the number of columns in the Columns Box. Then
specify the amount of space you want between the columns in the Spacing box. This will add columns to
your presentation. You can see we added two columns below by looking at the preview area.

Now, under the Row Guides, do the same thing you did for columns, expect this will be for rows.
Clicking "Add Center Guide Between Columns and Rows" will add an additional guide in the center of
the space between your columns and rows.
Next, let's set up the Baseline Guides. Click the Baseline Guides tab.

Baseline guides help align the text that is not linked between several text boxes in columns.
Specify the amount of space that you want between the baselines.
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 4. Click OK when you're finished.

Another Way to add Guides

You can also add guides by going Page Design tab on the Ribbon, then the Layout group. Click
the Guides dropdown menu.

These are the pre-defined ruler guides that Publisher gives you to use. You can select any of these
or use the ruler to create your own.

Using the Ruler to add Guides

By default, the ruler extends horizontally above your publication and vertically along the left side
of your publication. You can see the rulers highlighted in yellow in the snapshot below.

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 Whenever you move your mouse over the work area, you'll see a black line appear on the rulers
that tells you the location of your mouse.

You can use this little black line to add guides. This is helpful if you want to align objects to the
center of your publication or at a certain spot in your publication.
To add a guide,
1. Click on the black line
2. Go to the Guides dropdown menu and select Add Vertical Ruler Guide.
3. Use the vertical ruler to add a horizontal guide.
Creating a Page Background
You can easily change the background of your page from the plain white that you see right now.
To add or change the page background
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 1. click the Page Design tab.
2. Now, click Background in the Page Background group on the far right.
3. Click the Background dropdown menu toward the right side of the ribbon.

4. Select the background you want or click on More Backgrounds.

5. You will then see the Format Background dialogue box, as pictured below.

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 Let's talk about the different types of backgrounds you can create: solid fill, gradient fill,
picture or texture fill, and pattern fill.

6. Set up colors and fills. Select the color, then adjust the transparency if needed; Fills. Fills are
colors, patterns, and image you add to the background. Remember it like this: fills are what
fills the background with color. You can use a solid color fill, such as purple, blue, green,
etc. You can also use a gradient fill, pattern fill, or a picture.
• Solid Fills
A solid fill is simply one color that completely fills the background of your
page. To choose a solid fill, put a checkmark beside Solid Fill in the Format Background
dialogue box.

.
• Gradient Fills
In a gradient fill, the color is gradually shaded, usually from top to bottom. A
gradient fill is shown below.

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 As you can see above, the top and bottom of the page is a darker blue than the
middle. When you use a gradient fill, the color fades in an out. You can also have more than one
color, and the colors will fade in and out.
To create a gradient fill, go to the Fill section of the Format Background dialogue box. Put
a checkmark beside Gradient Fill, as shown below.

You can then choose a preset gradient if you want. A preset gradient determines how the
colors fade in and out in your gradient.

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 You can also choose a gradient type, either Linear or Path.

Next, you can choose the direction of the gradient.

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You can also select the angle of the gradient.

Gradient Stops determine the "quickness" of the fade in or fade out effect. In the snapshot
above, dragging a gradient stop on the right hand side – toward the left hand side – will make it

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fade from a light blue to a dark blue quicker, as opposed to a more gradual effect. Take a look
below, then compare it to the snapshot above, to see what we mean.

You can add gradient stops by clicking the Add Gradient Stop button. You can delete a
gradient stop by clicking on the stop, then clicking the Delete Gradient Stop button. These
buttons are highlighted below.

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 Below the gradient stop buttons, you can also change the color used in your gradient, as
well as the position and transparency.
Take some time to explore the different options for creating gradients. The best way to
learn how to create gradients is by actually creating them.

Pattern Fill. In addition to using a gradient fill as a page background, you also can assign
a pattern as a fill as the background for your page.
To assign a pattern,
1. Select Pattern Fill from the Format Background dialogue box.

Publisher supplies several patterns from which you can choose.

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 2. Simply select a pattern, then select a foreground and background color for the pattern.

Picture and Texts Fills

If you want to apply a picture or texture to the background instead of a pattern or
gradient, click Picture or Texture Fill.

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If you want to insert a picture, choose if you want to insert it from:
• A file computer
• Clipboard
• From an Image online
Some images that you might use are too dark for a publication because you can't easily add text over
them (and have the text be seen). For that reason, you can increase the transparency of an image you use
as the background so it's lighter and more transparent on the page.
If you want to insert a texture,
1. Click the Texture dropdown box.

You'll then see different textures you can apply.You can then set the transparency of the texture.
When you add a texture as the background, the texture is tiled over the entire area of the
background. In other words, it will completely cover your page, but appear behind objects.

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 If you choose to use a picture as a background and the picture isn't large enough to cover the entire
page, you tile the picture so that it does. However, be warned. When you tile a picture, dozens of thumbnail-
like instances of the picture will cover the page.

In the example below, we used a clip-art image of a tea cup. We chose to tile the image since it
was too small to cover the entire page, and resizing it would have distorted the graphic.

As you can see, we now have dozens of teacups serving as the background of our page.

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 If you want to tile a picture, put a checkmark in the "Tile Picture as Texture" in the Format
Background dialogue box.

You can then offset it horizontally (X) or vertically (Y), scale it horizontally or vertically, align it
to the page, or mirror it.
When you're finished adding your fill, click the OK button.

Creating and Using Master Pages

The ability to create and apply master pages is one of the best features of Publisher. If you've never
used them before (and most people haven't), you're in for a treat. Master pages can save you tons of time
and hard work, and help you keep your publications consistent.
So what exactly are master pages, you might ask. Master pages are like overlays that contain design
elements that you may want to apply to several (or even all) the pages in your publication. For instance, if
you were creating a photo album, you might want to create a master page that has placeholders for
images. You can use the master page for all pages in the publication or create different masters. This way,
you don't have to recreate layouts each time.
Without master pages, you would have to manually enter all of these elements onto every page--a
very time consuming, labor-intensive process. Even worse, you'd have to reformat each element and
position it precisely.

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 With master pages, you can insert the element only once, and choose which pages you want that
element to appear on. Some common elements used in master pages include page numbers, headers, and
footers, but you can also add text boxes, artwork, and custom watermarks.
By default, Publisher 2016 automatically includes one master page every time you create a new
publication, but you can easily add more.
To view and edit your master pages, click on the View tab. On the far left, you'll find the Views
group.

Click the Master Page button. When you do this, the view will change, as in the snapshot below.

Here you can see that a Master Page tab has been added to the Ribbon. Instead of the pages of your
publication, you will only see your master pages in the Page Navigation pane. You can add elements to a
master page just like any ordinary page, except that everything you put on a master page will appear on
every publication page it is applied to.
To show you how this works, we're going to add a master page, edit it, then apply it to our
publication.
1. Click the Add Master Page button, which you can find on the far left side of the ribbon while
in Master Page view.

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The New Master Page dialog will open.

Publisher automatically assigns the new master page an ID. This is basically a numbering system,
except instead of calling them page 1, page 2, page 3, etc., we call them page A, page B, page C, etc. You
can change this ID if you want, but it's not really a big deal.
In the Description box, you can enter a short description. This can be an easy way to remember
what's on a page if you have a lot of them. For instance, you might enter "Title Page", "Chapter Headings",
"Artwork," etc.
If you'd like a two-page spread, select the "Two-page Master" checkbox. Click OK when finished.

Summary:
Microsoft Publisher is a computer application used for creating visually rich publications.
Microsoft Publisher allows you to use templates which gives you layout structures ready for
editing publications. MS Publisher is useful in which you can find and customize Template. It
allows you edit text and images in a template, and allows you to do own design by opening blank

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pages and setting it up. This module is a meaningful learning experience which made us to understand
basic principles and tasks in editing.
This ends the lesson hope you enjoyed your journey. Let us recall on what you have learned by
doing the following activities on the next Pages.

REFERENCE/S:
Universal Class, 2016. Manipulating and Working with MS Publisher 2016 Templates.
file:///D:/Publisher/Manipulating%20and%20Working%20with%20MS%20Publisher%202016%20Temp
lates%20_%20UniversalClass.html

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Activity 4. Arrange me. Directions: Arrange chronologically the steps in order to complete the command.
Write the number on the blank spaces provide before each step. Write 1 as the first step up to the last number
as the last step.
A. Creating a Textbox
____Click draw textbox
____In the document, click where you want to create your text
____Draw the textbox to the size you want
____Release the click
____ Select the Insert Tab on the Ribbon

B. Create a bulleted list

____ To end the bulleted list, press enter twice
____ Type the first item on the list
____ Select the bullet style you want
____ On the home Tab, select Bullets to create a bulleted list

C. Create a numbered list

____On the home Tab, Select the numbering to create a numbered list
____Select the numbering format that you want
____To end the numbered list, Pres enter twice
____Type the first item in your list.

D. Creating a new template

____ Click on the template that you want to use
____ Click on the file on the Ribbon
____ Click New in the column on the left side of the window
____ Click Create

E. Structure Page Margin Layout

____ Select Custom Margins
____ Click Margins
____ Click Page Design Tab

____ Set up margin guides, grid guides and baseline guides

____ Click OK to apply

F. Replacing image in a template

____ Choose "Replace This Picture"
____ On graphics manager pane, put a check mark beside “the thumbnails”
____ Click View
____ Select the image that you want to replace by clicking on it in the publication or in the Graphics
Manager
____ Check Graphics Manager
____ Hover your mouse over the image in the Graphics Manager. You'll see a downward arrow
appear. Click on it to see a context menu.
____ Locate the picture that you want to use on your computer, then click Insert

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Activity 5. Match Me. Directions: Match column A to Column B. Write the letter of the correct
answer on a separate sheet of paper.

Column A Column B

1. It refers to the size of the publication and directly corresponds to A. Margin

the size you want to print.

2. It print more than one page of your publication on a sheet of paper. B. Sheet
When you select this, target the sheet options are displayed

3.This layout type means your publication will be in a booklet design. C. Multiple Pages
Per Sheet
4.It refers to either Portrait or Landscape. Portrait means the longer
edge of the publication makes up the height (it runs vertical). D. Folded Card
Landscape means the longer edge goes horizontally across

5. Allows you design Web Page E. Size

6. It will set you up to create a standard 9.5”x4.125” envelope F. Booklet

7. It is the amount of the white space that is along the top, bottom, G. Email
left, and right of the publication.

8. This layout type means that the one page of the publication will be H. Envelope
printed on one sheet of the paper

9. It will enable you to create a design for email I. Web page

10. When you choose this layout, sheet fold options are displayed. J. Orientation
You can decide how you’ll fold your publication.

Activity 7. Reflection. Let’s asses on what you have learned by continuing the phrase.
1. I learned that __________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_________________.
2. I have difficulties in ____________________________________________________________
because_______________________________________________________________________
____________________.
3. I want to learn more on __________________________________________________________
_____________________________________________________________________________
_____________________________________________.

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