Asset Management in SAP S/4HANA 2021

Table of content (for quick access, just click on one of the business area links):

• Maintenance Management
• New Scope Items
• New SAP Fiori Apps
• Process Phases and Phase Control Codes
• Maintenance Planning Buckets and Backlog
• Lean Service Procurement
• PM-EWM Integration for Stock Components
• Material Availability Check
• Maintenance Order Costs Analysis
• Inspection Checklists
• Geographical Enablement Framework
• Linear Asset Management
• Resource Scheduling
• Flexible schedule periods
• Drag & Drop to move Order Operations
• Maintenance Scheduling Board – Enhancements
• Cross-App Navigation
• Cross-App Changes
• Additional fields like Phase Control Codes

Note that many of the described innovations are available in SAP S/4HANA Cloud already, since we have
one code line for all SAP S/4HANA deployment modes, and again, all of these Innovations will also be
available for SAP S/4HANA Cloud, private edition.

Maintenance Management
When we launched new standardized end-to-end maintenance processes with process phases and phase
control codes first with SAP S/4HANA Cloud this met with great interest also in the context of SAP
S/4HANA.

New Scope Items

Standardized E2E maintenance processes with well defined process phases and sub-phases are available
out-of-box for new scope items:

• Reactive Maintenance (4HH)

• Proactive Maintenance (4HI)
The defined process phases are described in the SAP help documentation. The next figure illustrates the
standardized end-to-end process Reactive Maintenance:

Fig. 1: Standardized end-to-end process Reactive Maintenance (4HH)

The next figure illustrates the standardized end-to-end process Proactive Maintenance:

Fig. 2: Standardized end-to-end process Proactive Maintenance (4HH)

Limitation / Restriction:

Please consider the following restrictions:

Lean Service

• As of FPS0, lean services and enhanced limits can only be planned using the Web Dynpro-based
applications Create Maintenance Order and Change Maintenance Order (W0017).
• In refurbishment orders, the “Unplanned Material Exchange” offered by business function
LOG_EAM_ROTSUB_2 cannot be used together with the Enhanced Procurement Mode setting. For
these orders, use Compatibility Mode instead.

Final Due Date, offered via business function LOG_EAM_IME_1

• As of FPS0, the final due date will not be calculated for orders which are generated from a
Maintenance call.

Maintenance Order Cost Analysis, offered via an Analytical List Page applications (F3567 and F4603)
as well as the Detailed Cost Analysis screen in Web Dynpro-based Maintenance Order applications
(W0017)
 • Cost from historical/archived orders, as well as orders which were created before in releases
prior to S/4HANA 2020 FPS0 will not be shown.

Phase Model, offered in various SAP Fiori applications

• Activating the phase model for an order type has no effect on already created orders of the same
type. This means that you will not see such orders in applications which are only showing
phase-enabled notifications and orders, e.g. Manage Maintenance Notifications and Orders
(F4604)

Manage Planning Buckets

• As of FPS0, planning buckets cannot be deleted.

• When you create or link a Maintenance Event to an event-based planning bucket, this creates a
Maintenance revision. Revisions created for event-based planning buckets must not be changed
via the traditional applications, i.e. transaction OIOB or IWR1.

New SAP FIORI Apps

The table below lists new SAP FIORI apps that are available as part of SAP S/4HANA 2021 FPS0. The “+”
sign in column ‘Scope Item Applicable’ means that this app can be used for non –phase control activated
work orders (old scope items BH1, BH2, BJ2):

Fig. 3: List of new SAP FIORI apps that are available as part of SAP S/4HANA 2021 FPS0
Create Maintenance Request

Watch the following video that shows how a technician creates a new maintenance request by using the
new SAP Fiori app ‘Create Maintenance Request’ on a smartphone during the initiation phase.

Video 1: Initiation phase – SAP Fiori app Create Maintenance Requests

Screen Maintenance Requests

As a Maintenance Supervisor, you can review all the open maintenance requests in the Screen
Maintenance Requests app. If information is insufficient, you can send the request back to the initiator.
When the initiator provides information and resubmits the request, you can review the request again.

Watch also the next video that shows how a supervisor uses the Screen Maintenance Requests app
during the screening phase.

Video 2: Screening phase – SAP Fiori app Screen Maintenance Requests

A special highlight shown in the video above is the Assess Priority functionality. The priority defines the
importance of the maintenance request. The priority helps to derive the key dates for a maintenance
request such as the required start date, required end date, and the final due date. The following figure
shows new Risk-based Event Prioritization-Matrix as basis of the assess priority functionality. The
customizing allows a flexible customer specific configuration of the matrix.

Fig.4: New Risk-based Event Prioritization-Matrix

Perform Maintenance Jobs

Watch also the video in my 2105 blog that shows the Perform Maintenance Jobs app as a one-stop
solution for maintenance technicians. In addition, read my 2111 blog that describes enhancements of
the app like the Follow On Notification that are launched with feature pack FPS01.

Process Phases and Phase Control Codes

Phases and Subphases

The E2E Maintenance process is divided into nine distinct pre-defined steps called phases. Each
maintenance process (reactive & proactive) has its own phases. Maintenance notifications and orders
use the phases. From the phase, an user clearly can determine the current step a particular notification
or order is in the E2E process.

Each phase can have one or more substeps called subphases to have a granular view of the order or
notification. These subphases are pre-defined. System automatically determines the phases and
subphases of a notification, order and operations, as it progresses in the E2E process.

Fig. 5: E2E Maintenance process divided in Phases and Subphases

The diagram below shows the main flows only. Other alternative flows are not shown.
Fig. 6: Phases and Subphases – Main flows

Phase control codes

You can block the transition of an order or an operation from one phase to another phase using phase
control codes.

Fig. 7: Example: Phase control code used to block the scheduling phase

You can set and reset a phase control code if you navigate to the Phase Control tab on the Maintenance
Order detail page using the app Find Maintenance Order. Phase control codes are automatically set for
an order if Set Auto flag was Yes for the phase control code in the configuration.
Fig. 8: Add and deactivate a phase control code on a maintenance order

Maintenance Planning Buckets and Backlog

Manage Maintenance Planning Buckets

With the Manage Maintenance Planning Buckets app, you can create maintenance planning buckets that
aid you in effectively managing your maintenance backlog. The app allows you to level out the workload
over several weeks, determine the concrete time period for the requested maintenance work and check
the availability of all required resources, spare parts, and services.

By defining maintenance planning buckets, you can divide the maintenance effort into manageable
groups based on their scope. The scope of a planning bucket includes time, but also other important
attributes of the maintenance jobs such as the planner group. Based on this scope, the system groups
maintenance orders and assigns them to the corresponding planning buckets.

You can create event-based or operational maintenance planning buckets.

• Event-based maintenance planning buckets help you to organize a planned shutdown or

overhaul of an entire plant section, for example.
• For planning recurrent maintenance work, such as weekly maintenance windows as agreed with
the production team, you can use operational maintenance planning buckets.
Fig. 9: ‘Manage Maintenance Planning Buckets’ app

When the maintenance planning buckets have been created and maintenance orders have been
associated with particular planning buckets, you can manage your maintenance backlog in the Manage
Maintenance Backlog app.

Maintenance Backlog Overview

The Maintenance Backlog Overview app provides the maintenance planner a single screen view to see
the details of the maintenance backlogs (orders/notifications). The planner can view the backlog based
on the planning buckets that are selected in the filter section.

The next figure shows the new filter criteria:

• Planning Bucket Template: Indicates the base planning bucket to be used in the app
• Past Buckets: Indicates the number of buckets in the past with reference to the base planning
bucket
• Future Buckets: Indicates the number of buckets in the future with reference to the base
planning bucket
• Phase: Indicates the phases which can be additionally selected to filter the entries
Fig. 10: ‘Maintenance Backlog Overview’ app – new filter criteria

The app offers four separate cards, two of which are new with the 2021 release:

• Maintenance Backlog
• Maintenance Orders
• External Procurement (new!)
• Quick Links (new!)

The External Procurement card is a new card that enables proactive review of procurement processes to
buy parts and services.

The Quick Links card is an easy to use card with which a user can navigate to the specific app (without
any filters).

The Maintenance Orders card lets you view information about all orders pertaining to the planning
bucket(s). You should use this card if the phase model is inactive for any order type in the system.

Please note: If the phase model is active for all the order types in the system, you can use the
Maintenance Backlog card to view the orders and notifications per planning bucket. If you use the
backlog card when the phase model is not enabled, it can present inconsistent results

You can navigate to the Manage Maintenance Backlog app from the Maintenance Backlog card which
offers now a dropdown with 4 options to group the chart by:

• Phase
• Priority
• Order Type
• Activity Type

The phase category displays the various maintenance backlogs (orders/notifications) based on the
phase in which they are in. If a user clicks on any specific phase, they can navigate to the target app
identified for that phase. For example on click of phase Planning, the user is directed to Manage
Maintenance Notifications and Orders app list view, and the relevant orders are displayed in the result
area of the list view.

Fig. 11: ‘Maintenance Backlog Overview’ app – New navigation options

Manage Maintenance Backlog

With the Manage Maintenance Backlog app, you can view a list of all maintenance orders automatically
associated with a specific maintenance planning bucket according to their scheduled start date, their
scheduled end date, and to the attributes fitting in the scope of the maintenance planning bucket. You
can view important order details, check the availability and consumption of the required stock
components, monitor the procurement status of non-stock components and external services, and view
all maintenance work that has to be performed by an internal work center.
Fig. 12: ‘Manage Maintenance Backlog’ app – Monitor the procurement of the required non-stock
components and external services

The system tracks the following procurement milestones:

• Purchase Requisition Created

• Purchase Requisition Released
• Purchase Order Sent to Vendor
• Order Confirmed by Vendor
• Order Shipped
• Order Received in Full

The milestones Order Shipped and Order Received in Full are only monitored for non-stock components.

Final Due Date

You can now view the latest date by which a maintenance activity must be completed. This date is called
the final due date and is determined based on priority of the maintenance activity. When you select the
priority for a maintenance activity, the final due date is determined and displayed. You can manually
change the final due date only if you have the required authorization. When there is a change in the final
due date, you can also view
the previous final due date.

When you select the priority for a maintenance notification or a maintenance request, the final due date
is determined and displayed. When you change the priority of a maintenance notification or
maintenance request, the final due date is redetermined.
When you create a maintenance order manually, the final due date is determined based on the priority
of the maintenance order. When you select the priority for a maintenance order, the final due date is
immediately determined and displayed. Once you have selected a priority and the final due date has
been defined, any additional change in priority will not result in a change of the final due date.
If you create a maintenance order based on an existing maintenance notification, the final due date from
the maintenance notification is copied into the maintenance order and is not redetermined even if the
maintenance order was created days after the creation of the maintenance notification.

With feature pack FPS01, you can determine the final due date on the Maintenance Order based upon
the priority of Maintenance Item.

For further information, read the What’s New and my 2111 blog.

Lean Service Procurement

The Enhanced Procurement Mode enables the procurement of lean services.

Lean services are intended for the procurement of small or highly specialized services that are carried
out by external suppliers as part of an internal or external operation. They can be maintained in the
material master as service products. Service products have the product type group 2 and are delivered
with the material type SERV in the standard system. Lean services can also be procured as enhanced
limit items.

You can add lean services to an operation or suboperation as a component. You can either enter a
planned lean service with the item category Non-stock item (N) or an unplanned lean service with the
item category Enhanced Limit (E). Unplanned lean services are services for which the exact value is not
known at the time of creating the purchase requisition. Instead of a fixed price, you can enter a value
limit that must not be exceeded. The system checks the adherence to this limit when the work that has
been performed is recorded in the service entry sheet for lean services. The system offers different
options for determining the start and end date and time of the lean service.

Fig. 13: ‘Change Maintenance Order’ app – Lean and Limit Value Services

Watch also the video in my 2202 blog that shows the lean service procurement in the system.

Please note that the Compatibility Mode does not support lean service procurement but allows you to
procure externally processed operations regardless of whether they are defined as a service by their
control key (PM02 and PM03 in the standard system). The system default setting is the Compatibility
Mode. You can change the procurement mode for a combination of maintenance plant, planning plant
and order type in Customizing.

Fig. 14: Customizing – Procurement Mode for Order Type

PM-EWM Integration for Stock Components

The integration between Plant Maintenance Orders and the Extended Warehouse Management (EWM)
solution ensures timely availability of stock components from large warehouses.

A new master data object – Recipient Location is introduced with this integration to easily identify the
location where the intended recipient can receive the component.

The integration establishes seamless flow between Plant maintenance, Inventory management, Logistics
and EWM thereby enabling easy tracking of requested stock components across the end to end process.
Fig. 15: PM-EWM Integration for Stock Components – Process Flow

Two new transactions (Transaction code IRL01 and IRL02) are created to help with maintenance and
display of the master data – Recipient Location.

The Recipient Location can be assigned to one or more plants and it refers to a specific location in the
warehouse or a common location between warehouses from where the stock components can be
received. The Recipient Location is used to derive the staging area in EWM.
Fig. 16: ‘Create Maintenance Order’ app – Recipient Location

The Recipient Location in PM Order Component screen for Stock Components will be a part of the
Material Reservation document created from the order.

Since the components are stocked in a EWM managed warehouse, on posting a goods movement via
transaction code MIGO or Pick List ie., transaction code MB26, a logistics outbound delivery document
and an EWM outbound delivery order is created in the SAP S4/HANA system.

The warehouse personnel ensure that the component(s) are made available in the intended recipient
location by completing the warehouse tasks allocated to them.

Material Availability Check

Schedule Material Availability Check

The new Material Availability Check for Maintenance Orders template allows you to set up a material
availability check in such a way that committed stock is reassigned from one maintenance order to
another of higher priority and urgency:
– Define the recurrence pattern of a newly created batch job, e.g. daily or hourly.
– Use enhanced filter parameters to select maintenance orders for which the ATP check is going to be
executed.
– A stack ranking is defined for the selected maintenance orders. The stack ranking is derived from the
following information in each maintenance order:

• Final Due Date

• Priority of the Maintenance Order
• ABC indicator
 • Creation date and time of the selected maintenance order

Fig. 17: Schedule Material Availability Check for Maintenance Orders

If you select the Reset Availability Data checkbox together with the Execute Availability
Check checkbox, the ATP check is executed against the selected maintenance orders following the
sequence of the calculated stack ranking. The system checks the reservations that have been created for
the maintenance orders and clears all committed material quantities. In a second step, the system
reassigns the available stock material to the maintenance orders taking the above parameters into
account.
The “most important” maintenance orders should retrieve the material commitment, and the material
shortages should only occur against the “less important” maintenance orders.

Keep Commitment

When you create or change a maintenance order, you can manually determine that committed quantities
of individual components should not be cleared and reassigned during a material availability check by
selecting the Keep Commitment checkbox. In this case, available quantities will only be assigned to the
respective maintenance order but cannot be removed by the ATP check.
Fig. 18: ‘Change Maintenance Order’ app – Keep Commitment flag on the Materials tab

Information about the current status of the Keep Commitment flag is also available on the Stock
Components tab in the Manage Maintenance Backlog app.

Fig. 19: ‘Manage Maintenance Backlog’ app – Keep Commitment flag

Maintenance Order Costs Analysis

With SAP S/4HANA Finance, all actual costs are persisted in a single database table ACDOCA so that the
concept of Universal Journal Entry Line Items have been introduced. A similar concept was introduced
for planned costs that are persisted in another database table ACDOCP.

• If you edit or display maintenance orders on the SAP Web UI for Plant Maintenance, a Detailed
Cost Analysis view has been introduced to display all cost related line items individually. The
 displayed information can be used for reporting purposes because each line item is shown
separately.
• The same costing data is consumed by another application, i.e. Maintenance Order Costs, but the
shown data is aggregated so that the maintenance planner is enabled to analyze the costing
related data more efferently.

EAM Inspection Checklists

With the activation of business function LOG_EAM_CHECKLIST, you can enable the inspection checklist
process, an end-to-end process from the creation of inspection plans to results recording and follow-up
actions in Plant Maintenance, which allows you to create inspection checklist templates for
combinations of technical objects and recurring maintenance tasks, such as monthly electrical check-
ups, for example.
With this business function, you’ll benefit from reduced efforts for master data maintenance and
operational execution. The next figure shows the process steps. Possible automation capabilities at
order creation and order release are not shown in the figure.

Fig. 20: Inspection Checklists – Process Steps

The next figure illustrates the Search for matching inspection plan and checklist generation:
Fig. 21: Inspection Checklists – Search for matching inspection plan and checklist generation

Geographical Enablement Framework

With the Geometry Editor app (F5561) and the Geometry Explorer app (F5562), you can enable and
manage business objects for spatial management.

• The Geometry Editor app allows you to edit geometries of an existing

SAP business object and displays multiple support layers. The geometries can be added, deleted,
and changed.
• The Geometry Explorer app allows you to display maps and layers. It helps you to perform
actions for a selected object in the business layer such as creating a maintenance order,
displaying a technical object, and so on.
Fig. 22: Geometry Editor – Specify the spatial attributes of the technical object

With the 2021 release, the following innovation highlights are available:

– Spatial attributes of a technical object are defaulted to the maintenance notifications and orders

– Spatial attributes are copied from the source document when

• a notification is created from a reference notification

• an order is created from a notification
• an order is created from a reference order
• a notification is created from an order
Fig. 23: Change Notification app – Inherit the geometry from technical object

In addition, feature pack FPS01 enables you to consume OGC compliant WMTS service. For this
purpose, you can configure WMTS server in GEF_UI_CONFIG transaction.
Configured WMTS service will now appear in GEF explorer as shown in the next figure.

Fig. 24: Load WMTS service from GEF explorer

By the way: Spatial Asset Management allows now seamless authentication. For this purpose, use the
GEF_UI_CONFIG transaction to configure Authentication Server and WMTS server for ESRI services, as
well as RFC destination and WMTS server for non ESRI services. The figure above shows in the
navigation panel of the Geometry Explorer the seamless access JapanOnG, for instance.

Linear Asset Management

The following enhancements in Linear Asset Management are available now:

• Change documents are created when linear characteristics of technical objects are modified
• Display absolute distance of start and end point from the markers in the Linear Reference
Pattern (LRP)
• Split/Merge notifications when technical objects are split/merged
• and with feature pack FPS01, you can add one or more linear objects in object list of work order
and maintenance plan item

Example 1: Restructuring the road in Geographic Information Systems (GIS)

As an example the next figure shows a road from Las Vegas to Washington DC that is modelled as single
asset (has one geometry or shape file). This road is split into multiple segments, split as per change in
terrain or split by state or county.

Fig. 25: Restructuring the road in GIS – This road is split into multiple segments

The asset manager splits the road into multiple segments. A road is a functional location in SAP, which is
a system of records. The road is modelled as a linear asset with start and end points and may or may not
have linear references to the markers. When a road is split in the GIS, then the corresponding functional
location (representing the road) is also split.

Example 2: Oil and Gas – Introduction of new pig station

A new pig station is introduced and the single pile line is now split into two new pipelines. When split is
being performed the Route A is modified as Route A and a new Route B is created. Notice that the Route
A still exists but has new spatial information.

Fig. 26: Oil and Gas – Introduction of new pig station

Also the Merge scenario is supported: The intermediate pig station is eliminated and both segments of
the pipe line are merged into one. When Route A and Route B are merged Route A is modified and Route
B is marked as obsolete.

Before continuing with Resource Scheduling I want to draw your attention also to Output
Management with the following innovation highlights:

– You can design the standardized shop papers using Adobe LiveCycle Designer.

– You can output shop papers using S/4HANA Output Management for the following application objects
in the Maintenance Management:

• Maintenance notification
• Maintenance order
Resource Scheduling

Flexible schedule periods

Manage Work Center Utilization

The Manage Work Center Utilization app enables the maintenance planner to maintain flexible
schedule periods.

When you create a schedule, you can now choose a date range to specify the schedule period. The
schedule period can be a minimum of one day or even exceed one week. This is in contrast to the earlier
concept of a target week, where you could create a schedule of only one week.

The following figure shows that the user selects for instance a period of 2 weeks when creating a new
schedule.

Fig. 27: Select ‘Flexible Schedule Periods’ in the ‘Manage Work Center Utilization’ app
Manage Schedules

This change of having a flexible schedule period reflects in the UI of the resource scheduling apps,
especially the Manage Schedules app.

The graphical display of forecast data now allows for paging through the periods (e.g. weekly) by
clicking the arrow buttons as show in the next figure.

Fig. 28: ‘Manage Schedules’ app – paging through the periods (e.g. weekly)

Drag & Drop to move Order Operations

You can now use drag and drop to manually schedule an order operation in the graphical view of
the Manage Schedules app. When you drop the operation, the app moves it to the nearest hour to the
drop position

Video 3: ‘Manage Schedules’ app – Drag and Drop of Operations

Also with the Maintenance Scheduling Board app you can now use drag and drop to
move order operations, and visualize work center utilization in the chart.

In addition, both apps, Manage Schedules and Maintenance Scheduling Board display non-working-
hours of the work center.
Maintenance Scheduling Board – Enhancements

Besides drag and drop I would like to point out further enhancements of the Maintenance Scheduling
Board app:

Remove Constraints

In the Maintenance Scheduling Board app, you can now remove constraints for order operations. For this
purpose, we provide a new Remove Constraints button. You can now remove any existing constraints like
the Must start on constraints for order operations that are not yet in process. The must-start-
on restriction is now graphically shown in the Maintenance Scheduling Board as a black vertical bar at
the beginning of the respective operation bar.

Fig. 29: Maintenance Scheduling Board app with the new features ‘Remove Constraints’ and ‘Show Work
Center Utilization’ (see red outlined)

Show Work Center Utilization

In addition, you can use a new setting to visualize the utilization of performing work centers in the chart.
The new Show Work Center Utilization setting allows you to indicate the utilization of performing work
centers in the Gantt chart. A color-coded bar indicates for each day on which the work center is open
whether work center utilization is below 75%, between 75% and 100%, or above 100%. The tooltip for
the bar shows the aggregated utilization data for each day (utilization percentage, capacity load, and
available capacity in hours).
Last but not least, we’ve added several new attributes that you can use as filters and to show more
information in the table area.
Fig. 30: Maintenance Scheduling Board app – New app setting Show Work Center Utilization

Trigger Order Scheduling and Management of Relationships

A new button to trigger the automatic scheduling of all operations in a maintenance order was
introduced. This feature is especially helpful as a cross-order relationship was created or an order
operation with a cross-order relationship was moved by dragging and dropping. The feature will be
enabled on selection of an order header or multiple order operations.

It is now possible to create and delete relationships between order operations directly in the chart.

Additionally a context menu for order operations and relationships to trigger actions directly in the
chart is available. The context menu only shows the options that are currently available for an element.
For order operations, for example, available options depend on the processing status.

The next figure shows a section of the Maintenance Scheduling Board app with the new Trigger Order
Scheduling button:
Fig. 31: SAP Fiori app ‘Maintenance Scheduling Board’ – Graphical relationship management and new
button to Trigger Order Scheduling

The next figure shows the Maintenance Scheduling Board app in full screen. Besides the Trigger Order
Scheduling button the new context menu is outlined in red:

Fig. 32: ‘Maintenance Scheduling Board’ app – context menu for order operations and relationships to
trigger actions

In the next video that was first published in the 2108 blog, my colleague Markus Oertelt shows you in
the system how easy it is to

• create relationships between order operations by linking them in the chart and
• delete relationships between order operations in the chart. For this purpose, right-click the
relationship that the user want to delete and select ’Delete Relationship‘ in the context menu
that opens
ideo 4: SAP Fiori app ‘Maintenance Scheduling Board’ – Graphical relationship management

Condensed Mode

The Maintenance Scheduling Board app allows you now to use additional filters from the header bar,
view new columns in the table, and use additional settings for the Gantt chart. Let me highlight here the
new condensed mode for the Gantt chart. When you select the option Switch On Condensed Mode, the
Gantt chart is displayed in a condensed mode, which optimally uses the limited screen space and you can
view more in the same chart. The short video shows the look and feel of using the condensed mode.

ideo 5: Condensed Mode for Maintenance Scheduling Board app

Cross-App Navigation

You can now open the Maintenance Scheduling Board app directly from the apps:

• Manage Work Center Utilization

• View Maintenance Schedule for Assets

The new button Show in Maintenance Scheduling Board will open the selected orders in
the Maintenance Scheduling Board app. The selection of orders will be applied as a filter in
the Maintenance Scheduling Board app. This new navigation option allows you to visualize relationships
between the order operations of the selected orders and to show Must start on constraints for order
operations, for example.
Fig. 33: ‘Manage Work Center Utilization’ app – Open the selected orders in the ‘Maintenance Scheduling
Board’ app

If you have the required authorization, you can now open the Change Work Center app from the Change
Work Center Capacity dialog. To open the app, just click the link for the work center name as shown in
the figure. To allow users to navigate to the Change Work Center app, you must add business
catalog Production (Discrete) – Process Engineering (SAP_SCM_BC_PROC_ENG_MC) to the relevant
business roles.
Fig. 34: ‘Manage Work Center Utilization’ app – Open the ‘Change Work Center’ app from the ‘Change Work
Center Capacity’ dialog via cross-app navigation

Cross-App Changes
New Option to Set a Dynamic Time Period

Using the time period filter, you can now set a dynamic date range relative to the current date. Using this
option, you can specify how many days in the past and how many days in the future you want to include
in the display time period. This option is available in the following apps:

• Manage Work Center Utilization

• Maintenance Scheduling Board
• Assign Maintenance Order Operations
Fig. 35: ‘Maintenance Scheduling Board’ app – dynamic date range filter relative to the current date

Label Changes

We’ve adjusted the labels for the following fields and filters that are available in all of
the apps:

• Revision is renamed by Maintenance Event.

• Activity Type is renamed by Maintenance Activity Type.
Changed App Refresh on Back Navigation

When you navigate back to an app from another app, the app is no longer refreshed automatically but
remains in the same state as when you left it. For example, if you navigate back to the Maintenance
Scheduling Board app, entries that you had expanded are still expanded and any filters that you had
added are still in place. To check if orders and operations were changed while you were working in
another app, you must refresh the app manually, for example, by choosing Go or pressing F5.
To show up-to-date data in the Resource Scheduling for Maintenance Planners app, you must always
use Go, regardless of whether you start the app from the SAP Fiori launchpad or navigate back to it from
another app.

Fig. 36: ‘Resource Scheduling for Maintenance Planners’ app – App Refresh
Manage Views – Apply Automatically checkbox

Fig. 37: ‘Resource Scheduling for Maintenance Planners’ app – ‘Apply Automatically’ checkbox

Unless you have configured your default view to be applied automatically, you will no longer see any key
figure cards when opening the Resource Scheduling for Maintenance Planners app from your SAP
Fiori launchpad. To show any information in the app, you must click Go first.

To continue to see the key figure cards immediately after opening the app, select the Apply
Automatically checkbox for the view that you want to use when opening the app.

Additional fields like Phase Control Codes

At the end of the block I come back to the top innovation at the beginning, the newly introduced phase
control codes. Of course, the phase control codes are also available in resource scheduling.

For instance, in the Manage Work Center Utilization app a new filter for
the operation phase control has been added. A new column has been added to show the phase control
codes that are applicable for the respective order as well as operation.
Fig. 38: ‘Manage Work Center Utilization’ app – operation phase control

As another example, I would like to point out the new fields in the ‘View Maintenance Schedule for Assets‘
app.

The columns selection now offers additional fields to be displayed:

• Final Due Date: Indicates the latest acceptable completion date of a maintenance order.
• Order Phase: Indicates the current phase of an order, whether the order is in preparation,
scheduling, or execution.
• Order Subphase: Indicates the current subphase within a phase of an order; for example, in the
execution phase, the order may be ready for execution or the main work has started.

Fig. 39: ‘View Maintenance Schedule for Assets’ app – Final Due Date, Order Phase and Subphase
Asset Management
Extensibility in Spatial Explorer App

SAP Geographical Framework for SAP S/4HANA Maintenance Management enables you to gain more
insights from your business data.

Before SAP S/4HANA 2021 FPS02, there is no standard way to Extend Geographical Enablement
Framework and add new features or customize existing functionality. It was only possible by copying
the existing code and deploying a new application.

You can now extend the Spatial Explorer app to add custom actions by creating an adaptation project. To
add custom functions, you can create a new adaptation project. You can edit the project and add your
custom logic to create your own views and controller files.

For more information related to Extending the Spatial Explorer App to Add Custom Actions, see here.

Inheritance of Spatial Data by Maintenance Orders

You can now allow maintenance orders to inherit spatial data from a technical object, maintenance
notification, or a maintenance item.

Additional Details

When you create a maintenance order from a technical object, the maintenance order inherits the spatial
data from the technical object.

When you create a maintenance order from a maintenance notification (that was created from a
technical object or directly), the maintenance order inherits the spatial data from the maintenance
notification.

When you create a maintenance item from a technical object, and then, create a maintenance notification
and maintenance order, the maintenance order inherits the spatial data from the maintenance
notification. The maintenance notification inherits spatial data from the maintenance item.
Governance, Risk, and Compliance for Finance
Trade compliance checks for purchase requisitions

International Trade Compliance supports you in the following areas:

Legal Control

• Control of legal regulations for import and export.

• Managing licenses in accordance with legal control for import and export processes.
• Managing and release of blocked legal control documents.
• Managing countries/regions under embargo.

Embargo

• Manage countries under embargo

• Manage documents
• Release of blocked documents

With SAP S/4HANA 2021 FPS02, it is possible to perform a legal control check, an embargo check, and a
watch list screening check for ‘purchase requisitions’.

In International Trade, it is now possible to perform the following checks for purchase requisitions:

• Legal control checks for trade compliance with purchase requisitions

• Screening checks for purchase requisitions
• Trade compliance embargo checks for purchase requisitions
• Legal control checks for the export from the supplying plant to the business partner of the
receiving plant in case of stock transport orders with purchase requisitions

R&D/ Engineering – Enterprise Portfolio and Project

Management
Reading Project Claim using an API

This synchronous inbound service enables you to read the master data for Project Claim by exposing the
remote API view through OData.

This service is published on the SAP API Business Hub. For more information about APIs, see APIs
on SAP API Business Hub.

This is an OData version 4 service. This version aims to improve the processing time and resource
consumption of clients and servers and to reflect the complexity of the underlying business model. This
includes a lightweight JSON format that reduces the size of every response. Business data can be
retrieved in the exact amount, at the right time, and inappropriate mode by using new synchronization
mechanisms. Calculations are made and data is aggregated by using the tiers best suited for this task.
Sophisticated metadata artifacts enable the true-to-life modeling of business models.

Business events for WBS elements

The work breakdown structure (WBS) is a model of the project that organizes project tasks into a
hierarchy.

• It is the functional basis for further planning steps in a project, for example, for process
planning, cost planning, scheduling, capacity planning or costing, as well as project control.
• It gives you a clear picture of the project and facilitates the coordination and implementation of
the project from a management standpoint.
• It shows the work involved in a project.

As of SAP S/4HANA 2021 FPS02, WBS Element triggers the following events:

• WBSElementCreated
• WBSElementChanged
• WBSElementDeleted
• WBSElmntPosChanged
• WBSElmntStsChangedTechnical

Business events are published on the SAP API Business Hub. For more information about business
events, see Business Events on SAP API Business Hub.

Enhanced Multilanguage Support for Short Text

You can provide short and long texts for PS objects in several languages using multilanguage support,
and you can use standard text keys to create texts that can be used across multiple projects. In this way,
you can ensure that your company uses standardized terminology.

As of SAP S/4HANA 2021 FPS02, you can use the following features:

• Multilanguage support for short text is disassociated from the Business Function OPS-PS-CI-1
• Archive multilanguage short texts
• View multilanguage short text in the following Fiori app:
o Project Definition Overview and the Details page
o WBS Element Overview and the Details page
o Network Overview and the Details page
o Network Activity Overview and the Details page
o Milestone Overview and the Details page
o Change WBS Element Status
o Change Network Activity Status
o Confirm Network Activity
o Confirm Project Milestone
o Project Text
o Project Schedule
o Project Network Graph
R&D/ Engineering – Commercial Project Management
Enabling quick financial planning to support fiscal-period breakdown for
planning

You can now launch a Web Dynpro application from the financial plan header, to do the following:

• Create and manage financial plans based on a fiscal period breakdown

• Display the entire planning structure and a summary at the level of resource types
• The planning area displays information by planning periods (in the fiscal period breakdown)

Asset Management
Asset Spatial Enablement: Geographical enablement framework

Geographical Enablement Framework works as the foundation to extend business data with geometric
attributes for SAP S/4HANA. As a framework leveraging the spatial capabilities inherent in SAP HANA, it
enables organizations to develop geospatially enriched business data, and make them accessible from
within SAP applications as well as external GIS (geographical information system) systems. The
framework is being delivered with a standalone Spatial Explorer, Spatial Editor, and a template for the
Business Partner business object as an example for spatially enabling other business objects.

Picture 4: Visualize the scope of the issue and the work of spatial data of the technical object that exists.

Now with this new release, the geographical framework for asset management – inherit spatial data
from the following:

• Technical object to the maintenance notification and order

 • Maintenance notification to the order
• Technical object to the maintenance notification and order for maintenance item calls

For more information about Geographical Enablement Framework, see here.

Maintenance Execution: Mass maintenance order confirmation – post-

processing and data correction

This feature will allow the user to see post-processing errors that are caused due to actual cost posting
in the Find Maintenance Order and Operations application while posting the confirmation data.

Improved handling of mass-maintenance order-operation confirmation:

• The ability for post-processing in case of confirmation errors based on termination conditions
from confirmation configuration
• Support for data correction by providing download of erroneous confirmations only
• Improved visualization of confirmation data-related errors.

Picture 5: Increased usability due to better visualization errors related to confirmation data.

R&D/ Engineering / EPPM

Project Financials Control: New SAP Fiori app: Project Schedule for Versions

This app enables you to open project versions or simulation versions to visually analyze the project
hierarchy and timelines. You can configure the chart to display the set of dates of your choice, set the
level of expansion of the project tree, and add and remove attributes of the project objects to be
displayed. You can also access detailed information about project objects by opening the side panels.
Picture 6: Improved user experience for project versions and simulation versions.

Key Features

You can use this app to do the following:

• Select and display a project version or a simulation version

• View the project tree in the configurable table view
• Specify the hierarchy level to be exploded on opening a version
• Choose and display dates information in the chart area, such as basic, actual, or forecast dates
• Open the side panel containing detailed information about the selected object
• Apply custom coloring for shapes in the Gantt chart are using the UI Theme Designer
• Save the preferred configuration and use it for future runs

For more information about working with Project Schedule for Versions: Overview, see here.

Project Financials Control: Enhanced SAP Fiori app for a project Gantt chart

To improve the process support for maintenance projects, this new release offers the option to include
plant maintenance order-related information into the graphical visualization, and you find also
additional information to the table and the side panel (for example, status, additional dates).

Below, you find the new enhancement related to the maintenance process:

Plant Maintenance Orders and Operations in Project Schedule

With this feature, you can now display plant maintenance orders assigned to activities as well as plant
maintenance order operations in the Project Schedule app for Project System. You can view dates and
other attributes of plant maintenance orders and operations, open side panels, and navigate to object
pages or relevant applications.
Picture 7: Improved user experience for the Project Schedule App