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INDIAN INSTITUTE OF TECHNOLOGY DELHI

ROOM BOOKING form for Academic events in LHC and LTs and
Class Rooms
(Contact : Room booking office, LH 102, Lecture Hall Complex (LHC), Ph: # 7368).

Name of the Faculty, (Emp. Code, Email, contact No.)

Department/Centre Literary Club, BRCA

DETAILS OF THE EVENT (attach documents, as
necessary) Incl. No. part icipants and no. of sessions etc .
60 participants, 1 session
SOURCE OF FUNDING (room charges are
given below) : Room rental charges are applicable, for
all events, if is is sponsored/funded by Private/Govt funds.
N/A
Any concession requests are to be sent directly to Dean
Academics and such permission has to be attached.
Event dates and timings (8AM to 8PM only) Date Time

Special require ments: Please specify if 10/1/24 5PM-8PM

weekend/holidays/out of working hours are required.

Add additional sheets, as required.

Co mments:

Preferred room(s) (Incl. Reqd. Room Two Tutorial Rooms - 613 and 615
(s)Capacity) Alternatively 313.3 and 313.5
( A llot ment will be as per the availab ility)
Catering requirements ( Date/time, Date
Location
Tea Lunch Tea
Lunch/Tea) (booking charges are given below): Code *

NO cooking is allowed, only for service.

N/A
OPEN SPACE REQUIRED (Poster session, Date
Location
Purpose details
Code *
exhibition, stall etc)
(booking charges are given below)
Only in designated areas: * See below for locations

N/A
Signature of Faculty with comments
(Terms and conditions of room booking are given below)

Signature of HOD/HOC with comments

(Please handover the filled form at LH 102, Lecture Hall Complex, Ph: # 7368. For any queries
Please contact: e-mail: LHC _booking@admin.iitd.ac.in)
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Terms and conditions ( to be signed by the faculty):

*** Please note that this is only for venue booking and not for the permission to conduct the event.
Also other arrangements ( such as security, outside areas ) are not covered in this booking. ***

1. All rental charges are to be made in advance.

2. Room rental charges are applicable for all events of faculty, students and staff, if is sponsored/
funded by Private/Govt funds.
3. If the booking occupant has not been occupied the booked rooms within 30-40 min of booking
time, the booking will be automatically withdrawn, without any further refund.
4. Any concession requests are to be sent directly to Dean Academics and such permission has to be
attached with this form.
5. 50% charges are applicable for institute academic activities.
6. Rental charges for 1 to 4 hours usage will be charged as 60% of the total charges.
7. In case of out of working Hrs. (beyond 8 PM, weekends/holidays) charges for extra labour (cash
payment only) are applicable, as per the institute norms.
8. (i) No eatables are allowed inside the rooms/halls. (ii) Cooking within LHC is strictly prohibited .
9. Snacks/food items can only be served in the designed open areas . See below table for available
open spaces.
10. A refundable security deposit of Rs.3,000/- (per day) must be made before the event, to cover any
cleaning/damages incurred during the event.
11. Faculty are requested to visit the venue and ensure all the requirements are available.
12. For any information or help, please contact Timetable in-charge, Professor In-charge and/or Dean
Academics.
Open spaces (For catering and events such as poster session, exhibition etc)

Location Code Location

A Open space/foyer of LH121
B Open space/foyer of LH212/213
C Open space/foyer of LH421/422
D Open space/Foyer of LH325
E Open space/Foyer of LH538
F Cafeteria (conditional and to be discussed)
Room rental charges
Sl. Room in LHC Capacity Charges Room in M ain Building Capacity Charges
No, including including
AC (per ACper
day) day

1 LH-121 500 40,000/- Seminar Hall 425 40,000/-

2 LH-325* 500 25,000/- II-332,II-336 (Non AC) 30 2,500/-

3 LH-108,111,114 300 15,000/- IILI1, IILT2,IILT3, IIILT1, 90-100 8,000/-

IIILT2, IIILT4, IVLT1, IVLT2,
IVLT4 (AC and renovated )

4 LH-527,308,310, 316, 318, 150 8,000/- - - -

408, 410, 416, 418,
510,512,526

5 LH-517,519,521,602,604, 606, 60 4,000/- - - -

611, 613, 615,619,621, 632

6 LH-518, 520, 603, 605, 612, 24 2,500/- - - -

614, 620, 622

7 LH-421,422, LH212, LH213 50 5,000/- - - -

8 Open space ( for catering and 3,000/- - - -

events such as poster session,
exhibition etc) **

Signature of Faculty
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------ Office use -----

 STATUS:

Remarks:

TTI/ADCUR/PIC:

If required, the event details have to be sent to competent authority for approval. Faculty will be informed accordingly.

Approval of Authority with comments

Dean Academics
(For Academic events: conferences/ workshops, student events etc. weekend/holidays/out of working hours bookings)

Deputy Director (Operations)

(For non-academic events: such as outside seminars, lectures etc)
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