Anwar Cement Limited

Tetuitala, Gozaria, Munshigon.i'

Dated 02 May 2019 (with effect from)

Factorys Gifts distribution Standard Operating Procedure (SOP)

(SOP) shall
This is herebv agreed that Factory's gift distribution Standard Operating Procedure
be as follows:

1. Received of Sift bY Fadory store:

(a) Shall be rereived form suPpller/lslampur through RN & QC against wo'
(b) Shall be received from Head Office store through RN at zero value without wO
(tracking-not aPPlicable)'
2. lssue of giftfrom Factory store:
(a) occasional items: issue to Delivery dept. against sR without tally posting' ltems
give as gift' Examples:
are achieved bY dealers against performance, for seminar or
rice cooker, micro-woven, dinner set, hotpot, TV, lunch box, Tea set'
T-shirt etc'

(b) Seasonal ltems: issue to Delivery dept. against sR by making tally posting' ltems
are given at free of cost to dealers and issues as proportioned to volume
delivered'
Like umbrella, mug, reflective stickers, Road cone, Scratch card, PVC festoon
etc'

3. cift received by Delivery Dept. from Fadory store:

Delivery dept. shall receive the gift from Factory store against sR, and maintain a Sift
have
register (separate page for each items) where all received and issue datewise must
to be maintained with specific sR & DN/Challan reference'

lssue ofgift by Delivery DePt':

(a) occasional items: issue to Dealers against so with tally DN posting' ttems are
a.hieved by dealers against performance, for seminar or give as gift' Examples: rice
cooker, micro-woven, dinner set, hotpot, Tv, lunch box, Tea set, T-shirt etc' No
gift
shall dispatch without SO and DN.
(b) Seasonal ltems: issue to customer proPortionally against approval from sales dept'
by making without tally posting. ltems are given at lree of cost to dealers and
issues as proportioned to volume delivered' like umbrella, mu& reflective stickers'
Road cone, PVC festoon etc. No SO and DN wlll be there, the delivered items
only
be quoted by hand writing upon printed DN/ delivery Challan'

5. Reconciliation:
The Store and Delivery dept. must have to reconcile all items of tift as arrived the
balance of both dept''s ledger at month end closing date'
6. Physical lnventory:
month end closing
Both store and Delivery dept. shall take physical inventory at each
date, and confirm with the balance wlth their register and tally
ac'ordintly'

7. Pending postint/Adiustment:
have to be
At month end, all pending posting of both Store and Delivery dept. must
no reconciliation difference
completed in same month in both tally and register so that
arises.

8. Gift needed to send at Head Office:

Factory store' needed
lf Sales or Mkt. & Comm. Dept. want any gift to Head oflice lrom
and Head of
to acknowledge bY both Head of sales Dealers/Corporate/Export wings
Mkt, & comm.-BMD' The approval procedure may be done through maiuwhats
Gift making with tallv
app/hard copY. Upon the approval tactory store shall send the
respective indenting
sn postlng, and collec/get receiving in the sR from Head office
Managers through Factory messenger'

Making sO of Gift items by Sales Admin:

sales idmin shall make So at zero value for all occasional
regularly' and give approval
as mentioned
for all seasonal items as required. The items of occasional and seasonal
gift shall be delivered
in point 2 & 4 need to follow properly' Noted that no occasional
from facto.y without SO'

10. Making lnvoice of Gift Items by sales Admin:

DN on same oate of
After getting tally DN, Sales Admin shall make invoice by tracking
DN, ..-....'"
( t') -('t---a.y9
61e"'
Asst. Manager FactorY Store

,",:-","' ;;":], Managei, sales Admi

x0,,,,, "/r+l
Head of Accounts
ilP
Director-BMD (S&M)

m
rcine o'i8ffi ,l?ing orri."r Chief Mai eting officer
Flow Chart of Gilt Distributionr

1. SO/approval ofgift dlstribution made by Sales Admin:

(a) occasiona ltemsi making so based on approved sheet.

(bl Seasonal tems: Get distribution policy approvalfrom Management, and send it to

1 (a) Occasional ltems: those are not 1 (b) Seasonal ltems: those are
distributed in proportion oI delivery. distributed in propo.tion of delivery.

2. Delivery dept. shall collect Sift from 2. Delivery dept. shall receive gift from
Factory store through manual SR and Factory store through manual SR and with
without tally posting. tally posting SR by Store.

3. Delivery dept, shall maintain gift

register for allgift receipt and issue
with reference ofSR & DN/Challan No.

4. lssue of OccasionalGift bv 4. lssue of seasonalGift bv Deliverv dept.

oelivery deot.
written on printed
(As per apprcval, and
(Making tally DN against SO) DN/challan and without any tally entry.

5. Any gift needed to send Head

office from Factory store 6. Fadorv slore Fyt--, l
messenger
Get approval
and make tally
SR
I
8. Get receiving from
respective/lndented
manager of Head office.