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Organisational Analysis
Organisational Analysis
Lecture 1-Part 1
Introduction to Organizations:
- Organizations are prevalent in various forms and play a crucial role in society.
- Many societal issues are rooted in organizational dynamics.
- Studying organizations enhances our comprehension of the world and its management.
Defining Organizations:
- Organizations are social structures formed by individuals to collectively pursue specific goals.
- Richard Scott's definition highlights coordination, shared objectives, and productivity.
- Organizations involve members collaborating to achieve common goals or create products.
Identifying Organizations:
- Notable examples of organizations include hospitals, schools, companies, and factories.
- Even families, voluntary associations, and street gangs can be considered organizations.
- Characteristics defining an organization include coordinated behavior, shared objectives, and
productivity.
Importance of Organizations:
- Organizations serve diverse societal needs, from education and tax collection to disaster relief.
- They are the means to achieve collective goals and have become integral to modern life.
- Organizations are collective entities that act, use resources, own property, and enter contracts.
Diversity of Organizations:
- Organizations come in varying sizes, from massive companies to small voluntary groups.
- They exist across private, public, and nonprofit sectors, like unions and associations.
- Organizations have hierarchical, centralized, flat, or differentiated structures.
Environmental Variation:
- Organizations are influenced by temporal, regional, and cultural contexts.
- The same organization can have different impacts based on these variations.
Organizational Challenges:
- Organizations encounter various issues such as defining objectives, ensuring participation,
coordinating tasks, and resource allocation.
- Balancing multiple activities and tasks requires effective implementation and coordination.
- Selecting, training, and replacing members while maintaining a cohesive organization is a
continual challenge.
- Maintaining external relationships, including competitors and the environment, is crucial for
organizational success.
Role of Theories in Understanding Organizations:
- The course presents multiple theoretical perspectives to enhance understanding.
- Theories help individuals see beyond their personal perspectives and develop different accounts
of organizational phenomena.
- Various theories provide different explanatory narratives, enriching one's comprehension of
organizational complexities.
2. Social Structure:
- Involves the pattern of relationships among participants within the organization.
- Can be formal (prescribed positions) or informal (emergent relations).
3. Goals:
- Desired ends that participants strive to achieve through task activities.
- Organizations often have multifaceted goals that can sometimes conflict.
4. Technology (Tasks):
- Means by which organizations accomplish work and transform inputs into outputs.
- Encompasses tasks ranging from material processing to education.
5. Environment:
- External context in which an organization operates, including physical, cultural, and social
factors.
- Organizations interact with their environment, adapting and responding to its influences.
Rational Systems:
- Early theories viewed organizations as rational systems.
- Organizations were seen as goal-oriented collectives with formalized structures.
- Emphasis on administrative units and rational decision-making to optimize solutions.
Natural Systems:
- Later theories portrayed organizations as natural systems.
- Organizations were collectivities with participants pursuing multiple interests, leading to
conflict and consensus.
- Focus on survival and perpetuation of the organization as a valuable resource.
- Informal structures, emergent relations, and coalitions played a vital role.
Open Systems:
- Recent theories depict organizations as open systems.
- Organizations are dynamic entities with intermittent activities and shifting participant
coalitions.
- Emphasis on interactions with a wider material resource and institutional environment.
- Environment's influence on the organization is paramount.
Analyzing the Three Theories:
- Rational Systems:
- Focus on administrative unit.
- Emphasis on formal hierarchy and rational decision-making.
- Goals are specific missions.
- Technology aims for optimal decisions and standard procedures.
- Environment is often ignored.
- Natural Systems:
- Focus on participants across roles.
- Informal structure influences behavior.
- Goals are multifaceted and sometimes conflicting.
- Technology involves contingent decisions and unintended outcomes.
- Environment has a minor role, influenced by norms.
- Open Systems:
- Focus on organizational field.
- Stakeholders, employees, and consumers matter.
- Goals focus on survival and legitimacy.
- Technology adapts to external determinants and legitimation.
- Environment is a key driver of organizational behavior.
The lecture explains how different organizational theories have evolved over time, focusing on
various aspects and characteristics of organizations. It highlights that while the emphasis might
shift, organizations often exhibit elements from all three perspectives simultaneously. This
understanding is crucial for comprehending the intricacies of real-world organizations.
2. Social Structure:
- Persistent relations among participants in the organization.
- Teachers' relationships with students emphasized over program specifics.
- Positive relations between faculty, parents, and students.
3. Goals:
- Desired ends participants aim to achieve through task activities.
- Adams Avenue School's goals: improve student achievement, build community, serve
struggling population.
4. Technology/Tasks:
- Means by which organizations accomplish work.
- "Individually guided education" program: curriculum designed for individualized progress,
mastery of material.
- Teachers' varying levels of compliance with the program, adapted to student needs.
5. Environment:
- Physical, technological, cultural, and social context surrounding the organization.
- Adams Avenue School situated in a lower-middle-class community.
- Diversity of students and parents, changing school population over time.
Case Analysis:
- The case of Adams Avenue School demonstrates how organizational elements interact and
change due to the introduction of a new program.
- Organizational theories can help interpret the case and understand its dynamics.
- The "individually guided education" program influences various elements and shapes the
school's character, relationships, and structure.
Conclusion:
- Applying organizational theories to real cases enhances understanding of organizational
dynamics.
- Elements like participants, social structure, goals, technology, and environment interact to
create complex organizational scenarios.
- The "individually guided education" program illustrates the influence of technology on various
elements and their interrelation.
2. Interrelation and Change: The lecture explores how these organizational elements
are interconnected and how changes in one element can impact others. For instance, the
individually guided education curriculum affects the social structure by promoting
positive teacher-student relationships and equalizing prestige among students. The
physical environment also influences interactions and contributes to the warm
atmosphere.
4. Leadership Influence: The principal, Ms. Michaels, plays a significant role in shaping
the organizational dynamics. She uses both informal means (speeches, encouragement)
and formal authority (direct implementation of the curriculum) to influence the culture
and the adoption of the individually guided education program.
6. Natural System Perspective: The lecture presents a natural system perspective, where
the technology (individually guided education), social structure (positive relationships),
and cultural elements (ethos) interact to shape the overall functioning of the organization.
This perspective emphasizes emergent processes, adaptation, and alignment between
various elements.
- Rational and natural classes of organizational depictions discussed by Dick Scott's work.
- Aspects include knowing alternatives, consequences, ordered preferences, and decision rules.
- Two types of rational actors: Ideally rational person and boundedly rational person.
- Decision tree analysis for asking someone out based on attractiveness and probability of a
positive response.
- Calculation of net expected utility for asking or not asking someone out.
- Sequential search until a person above the expected utility threshold (e.g., three) is found.
- Decision stops once a satisfactory option is found (satisficing), but it may not be the optimal
choice.
Logic of Appropriateness:
- Rule-following observed in traditions, cultural norms, advice, existing rules, SOPs, and
heuristics.
- Less concerned with consequences; more about matching rules and identities.
6. Ambiguity in Decision Making via Rules:
- Leads to sense-making and the issue of whether decision-making is more about meaning-
making than consequences.
- Decision processes may be less about outcomes and more about establishing social meanings.
- Organizations composed of multiple actors with inconsistent and conflicting preferences and
identities.
- Coalition theory, negotiation, bargaining, and organized anarchy are integral components.
Lecture 5 - Example: Cuban Missile Crisis
The Cuban Missile Crisis, a pivotal event in 1962, provides a rich context for exploring different
theoretical models of decision-making. Graham Allison, in his analysis, applies three models: the
Rational Actor model, the Organizational Process model, and the Bureaucratic Politics model.
- Assumptions: Assumes decisions are the result of rational choices with clear goals,
consequences, and options.
- Application to the Crisis: Analyzes the U.S. response as a rational decision-making process.
- Decision Tree Example: Explores options like doing nothing, diplomatic response,
approaching Castro, invasion, airstrike, and blockade, weighing the costs and benefits.
- Critique: May oversimplify decision-making by portraying a unitary actor and may not
consider the complexity of real-world decision environments.
2. Organizational Process Model:
- Application to the Crisis: Describes how organizations, like the Navy or CIA, follow
routines, which could lead to delayed and distorted information.
- Examples: Highlighted the delayed report on missile sightings due to organizational routines
and the challenge of coordinating actions among various organizations.
- Critique: May not fully explain instances of adaptation and negotiation within organizations.
- Assumptions: Views the government as comprising multiple actors with different problems,
objectives, and bargaining power. Emphasizes power dynamics, compromises, and temporary
coalitions.
- Application to the Crisis: Explores the different perspectives and interests of key players
like Kennedy, the military, and other agencies.
- Example: Describes the coalitions formed around the blockade and airstrike options,
influenced by individual personalities and parochial interests.
- Critique: Requires a significant amount of detailed information and may not be easily
applicable to all situations.
4. Integration of Models:
- Allison's Perspective: Suggests that these models can complement each other. The Rational
Actor model provides a simplified overview, the Organizational Process model delves into
routines and actions, and the Bureaucratic Politics model offers a nuanced understanding of
individual and collective decision-making.
- Synthesis: Argues for synthesizing these models for a more comprehensive analysis,
acknowledging that each has its limitations.
5. Critical Reflection:
- Applicability: Considers the circumstances under which each model might be more suitable,
such as the Rational Actor model for planning, Organizational Process for crisis response, and
Bureaucratic Politics for negotiation and decision adjustment.
- Integration Potential: Suggests that integration could lead to a more nuanced and complete
understanding of a phenomenon.
In conclusion, the Cuban Missile Crisis serves as a valuable case study to explore and compare
these decision-making models, shedding light on their strengths, weaknesses, and potential for
integration.
For lecture 6 part 1
- Introduction:
- Lobbyists are already committed activists, focus on levels and types of involvement.
1. **Core Members:
3. Tag-Alongs:
- Least interested.
- Maintaining a Coalition:
- Offering "rabbits" along the way keeps less committed members engaged.
- Apply coalition views to real cases like the Milwaukee Voucher Program.
2. Early Detection of Issues: Fail fast encourages the early identification of problems or
weaknesses in a process or product, enabling timely adjustments.
3. Risk Management: Rather than investing significant time and resources into a single, large-
scale plan, the fail fast approach involves taking calculated risks in smaller, manageable
increments.
4. Learning from Failure: Failures are seen as opportunities for learning and improvement. The
emphasis is on extracting valuable insights from failures to inform future decisions.
In summary, the fail fast theory advocates for a mindset where organizations proactively seek out
and learn from failures early in the process, using that knowledge to make informed adjustments
and increase the likelihood of success in the long run.
- Students assume roles representing different organizations with conflicting interests in issues
like the Milwaukee Voucher Program.
- Groups engage in pairwise encounters, using various exchange techniques to build coalitions
and find resolutions.
- Decision processes exhibit chaotic and dynamic qualities, going beyond traditional coalition
and exchange theories.
- The lecture highlights the importance of context for meaning-making in organized anarchies.
- The garbage can theory views organizations as collections of choices seeking opportunities to
make decisions.
- Decision situations are likened to garbage cans where problems, solutions, and participants
are dumped and collide to form decisions.
- The timing of choice opportunities is crucial, and the confluence of these streams results in
decisions.
- Decisions may not be made when problems are overlooked or deferred, but the lecture
emphasizes instances where problems are genuinely resolved.
1. **Access Structures:**
- Loose structures allow unrestricted access, fostering more energy but also increasing
conflicts.
- Hierarchical structures prioritize access based on importance, where significant actors have
priority.
2. **Constraints on Access:**
- Deadlines act as temporary boundaries, influencing the timing of decision arenas and the
flows of problems, solutions, and participants.
- Constraints include arrival times of problems and solutions, turnover due to work cycles, and
external factors like budget schedules.
- Decisions result from the interaction of constraints, access structures, and deadlines.
- The dynamic and fluid nature of decision-making in organized anarchies resembles the reality
of decision-making in various organizational settings.
- The text provides a detailed example using a faculty meeting as a case study.
- Problems (P1 to P5) and solutions (S1 to S4) enter a choice arena (faculty meeting) with a
hierarchical access structure.
- Some problems are resolved, some decisions are made by flight or oversight, and others are
left unconnected to solutions due to timing and relevance.
- The example illustrates how the streams of problems, solutions, and participants collide and
are influenced by ordering and deadlines.
- Pragmatists may abandon initiatives entangled with others, overload the system, and provide
alternative choice opportunities.