Excel Comments -Basics

Add Excel comments to worksheets cells, to explain the contents, or to offer tips to users. Insert an Excel Comment Display a Specific Comment Display All Comments Use the Reviewing Toolbar Format Text in a Comment Printing Excel Comments Excel Comments -- Tips Excel Comments -- VBA

Insert an Excel Comment

1. Select the cell in which you want the comment. 2. Choose Insert|Comment 3. Type your comment where the cursor is flashing. 4. Text will wrap automatically. If you want to start a new line, press the Enter key. 5. When finished, click outside the comment box

Display a Specific Comment

1. Right-click the cell which contains the comment. 2. Choose Show Comment

To hide the comment:

1. Right-click the cell which contains the comment.

2. Choose Hide Comment

Display All Comments

1. Choose View|Comments Note: All comments in all open workbooks will be displayed. 2. To hide the comments, choose View|Comment

Use the Reviewing Toolbar

If you're doing extensive work with Excel comments, you might save time by using the Reviewing Toolbar. Use its buttons, instead of choosing commands from the Menu Bar. 1. To open the Reviewing toolbar, choose View|Toolbars 2. If the active cell contains a comment, the Reviewing Toolbar displays the following Comment buttons: a) Edit comment b) Previous comment c) Next comment d) Show comment e) Show all comments f) Delete comment

3. If the active cell does not contain a comment, the Reviewing Toolbar displays the following Comment buttons: a) New comment b) Previous comment c) Next comment d) N/A e) Show all comments f) N/A

Format Text in an Excel Comment

You can change the font, the font size, font colour and font style, for all or part of an Excel comment. 1. Right-click the cell which contains the comment. 2. Choose Edit Comment 3. To format all text, click on the border of the comment shape. To format specific text within the comment, drag over the text to select it. 4. Use the Font tools on the Formatting toolbar to modify the text appearance 5. When finished, click outside the comment box.

Printing Excel Comments

You can print Excel comments as displayed on the worksheet, or print them at the end of the worksheet To print comments in Excel 2007, see the video quick tips tutorial: Printing Comments in Excel 2007

To print as displayed:
1. Show specific comments or all comments. 2. Choose File|Page Setup 3. On the Sheet tab, from the Comments dropdown, choose 'As displayed on sheet'. 4. Click Ok 5. Choose File|Print (or click the Print button)

To print at the end of the worksheet:

1. Choose File|Page Setup 2. On the Sheet tab, from the Comments dropdown, choose 'At end of sheet'. 3. Click Ok 4. Choose File|Print (or click the Print button)

Hide and Unhide Worksheets and Workbooks in Excel 2007 & 2010
Hiding worksheets can be a simple way to protect data in Excel, or just a way reduce the clutter of a some tabs. Here are a couple very easy ways to hide and unhide worksheets and workbooks in Excel

2007 / 2010. Hiding a Worksheet Select the Worksheet youd like to hide by clicking on the tab at the bottom. By holding down the Ctrl key while clicking you can select multiple tabs at one time.

On the Home tab, click on Format, which can be found in the Cells group. Under Visibility, select Hide & Unhide, then Hide Sheet.

You can also simply right-click on the tab, and select Hide.

Your worksheet will no longer be visible, however, the data

contained in the worksheet can still be referenced on other worksheets.

Unhide a Worksheet To unhide a worksheet, you just do the opposite. On the Home tab, click on Format in the Cells group and then under Visibility, select Hide & Unhide, then Unhide Sheet.

Or, you can right-click on any visible tab, and select Unhide.

In the Unhide pop up window, select the worksheet to unhide and click OK. Note: Although you can hide multiple sheets at once, you can only unhide one sheet at a time.

Very Hidden Mode While hidden mode is nice, its not exactly ultra-secure. If youd like to pump the security up a notch, there is also Very Hidden mode. To access Very Hidden setting, well have to use the built-in Visual Basic Editor by hitting the Alt + F11 keys. Select the worksheet you wish to hide from the dropdown list under Properties or by single clicking the worksheet in the VBAProject window. Next, set the Visible property to 2 xlSheetVeryHidden.

Close out of the Visual Basic Editor when finished.

When the Very Hidden attribute is set on a worksheet, Unhide Sheet is still unavailable from within the Format setting on the Home tab.

To remove the Very Hidden attribute and display the worksheet again, go back into the Visual Basic Editor by hitting Alt + F11 again and setting the Visible property back to 1 xlSheetVisible. Close out of the Editor when finished.

Hiding a Workbook To hide the entire Workbook, select the View tab, and then click the Hide button.

Youll see the Workbook has disappeared.

Unhide a Workbook Select the View tab and click Unhide

and your Workbook will be visible again.

Just a few simple ways to hide and unhide your Excel worksheets and workbooks.