Module 3:

SITE MOBILISATION
 LEARNING OBJECTIVES

At the end of this lecture students should be able to

explain:
▪ The activities that needs to be undertaken by the
contractor before the construction process can begin
(Module 3)

▪ The importance of the site planning to the effective

implementation of site management (M4)

▪ The key components of site layout and planning (M4)

▪ How site layout planning affects construction

productivity (M4)
 MOBILISATION
Mobilisation refers to the activities carried out after the client has
appointed the trade contractors, but before the trade contractors
commence work on site. It is a preparatory stage during which the
majority of activities are managed by the construction manager.

Site Mobilisation
Under this work the Contractor shall provide necessary bonds,
insurance, and pre-financing and shall set up his necessary
general plant, including shops, storage areas, office and such
sanitary and other facilities as are required by local or state law or
regulation, to the sites specified in the contract document.
MOBILISATION PLAN FOR THE
TOWER PREPARING THE DAILY
SCHEDULE FOR CRANE TASKS
 CONSTRUCTION DETAILS

The Contractor shall mobilise and demobilise for each

work site designated in the contract document. The work site is
defined in the contract documents as a definite location within
the project limits.

The work required for mobilization shall be done in a safe and

workman like manner and shall conform with any pertinent
local or State law, regulation or code. Good housekeeping
consistent with safety shall be maintained.
MOBILISATION CYCLE
MOBILISATION PROJECT APPROVAL
WORKFLOW
WHY IS RESOURCE MOBILISATION SO
IMPORTANT
• Resource mobilisation is critical to any organization for the
following reasons:

1. Ensures the continuation of your organization’s service

provision to clients
2. Supports organizational sustainability
3. Allows for improvement and scale-up of products and
services the organization currently provides
4. Organizations, both in the public and private sector, must be in
the business of generating new business to stay in business
 Upon Receipt of Letter of Award
1
Letter to confirm receipt
of Letter of Award
11 Permits &
2
Insurances
Licenses

10 Performance
Site Layout Bond 3
Planning ACTIVITIES
PERKESO
9 Contribution 4
Advance Payments
(Government Projects)
CIDB Levy 5

List/names
8 of workers Site Organisation Work
Chart Programme
6
7
Upon Receipt of Letter of Award

Letter of award is a letter of award, also known as

an award letter, is sent by a client/employer as
written confirmation that a tenderer has been
successful and will be awarded a contract.
Letter of Award
 2
Types of insurances in a project
a) Professional Indemnity Insurance
b) Contractors All Risks Insurance
c) Contractors Plant Insurance
d) Project Cargo Insurance
e) Consequential Loss Insurance
f) Environmental Insurance
g) Existing Building Insurance
h) Latent Defects Insurance
i) Public Liability Insurance
j) Unexpected Archaeology Discovery
Insurance
Performance bond 3
• A performance bond, also known as a contract bond, is a surety
bond issued by an insurance company or a bank to guarantee
satisfactory completion of a project by a contractor. The term is
also used to denote a collateral deposit of good faith money,
intended to secure a futures contract, commonly known as margin.
 4

For employees who are less than 60 years

of age, contributions payable by employers
and employees are for the Employment
Injury Scheme and the Invalidity Scheme.
The rate of contribution under this category
comprises 1.75% of employer's share and
0.5% of employees' monthly wages
according to the contribution schedule.
CIDB Levy
The Construction Industry Development Board (“CIDB”) is an inescapable
presence for those engaged in the construction industry within Malaysia,
largely through the levy which it imposes on all major construction projects,
and the compulsory courses which it conducts.

The percentage of levy is calculated as 0.125 % of the contract sum by

way of Regulation 2 of the Lembaga Pembangunan Industri Pembinaan
Malaysia (Imposition of Levy) Order 2003 effective from 21.5.

It applies to all contractors wishing to do work in the public sector. The

RoC categorizes and grades contractors according to financial and
works capability to carry out construction projects. Grades range from
1 to 9.
Work Programme

Programmes describe the sequence in which tasks must be carried

out so that a project (or part of a project) can be completed on time.
Programmes will often identify: Dates and durations allocated to
tasks.

A critical path (the sequence of critical tasks)upon which the overall

duration of the programme is dependent
 List Names of Workers

Advance Payments
(Government Projects)
An advance payment, sometimes referred to as a down payment, or ex
gratis payment, is when part of a contractual sum is paid in advance of
the exchange, i.e. before any work has been done or goods supplied.
Advance payments are typically recorded as prepaid expenses by the
payer and recorded as assets on the balance sheet.

On a construction project, a contractor may request an advance payment

to help them meet significant start up or procurement costs that may
have to be incurred before construction begins.

For example, where they have had to purchase high-value plant,

equipment or materials specifically for the project. In these instances,
the client should require an advanced payment bond. This secures the
payment against default by the contractor.
 Site layout plan for
construction
Site layout plans are prepared by contractors as
part of their mobilisation activities before work on
site commences.

They are a crucial part of construction

management, as sites can be very complex
places involving the co-ordination and movement of large quantities of materials as
well as high-value products, plant and people. Effectively and accurately laying out a
site can help ensure that the works are undertaken efficiently and safely.

Careful sizing and positioning of temporary facilities can help reduce travel times,
congestion, waiting times, and so on, and help to make the site a more effective
workplace with better worker morale.
Site layout planning basic processes
 Permits & Licences

Local Authority Requirements for Construction

Local Notice To Foreign

CIDB
Authorities Start Workers
levy
Permits Works Work Permit

Temporary Building
Cover Excavated Road
Place Materials
Access & Egress
Earthworks
Transport Earth
Temporary
 Site Possession

Site Measurement
& Surveying
Photo of
Existing Site Record
Site
Possession Date

Organise Site Doa

Meeting Selamat?
Physical Preliminaries Requirements
to Start Construction

Workers Sign Board

Temporary Quarters
Services

Access Road
Preliminaries Hoarding

Material Storage Site Office

Site Security
 Tasks In Site Management
Recruitment and dismissal, Take-off, schedule & procurement Schedules & requisitions, Assist tendering and selection process, issue
inter-site liaison & transfer, (requisition), Supplier liaison, Visiting consultants, supplier liaison & information/variations, co-ordination & liaison
supervision, direction & weekly records, site use, stock site/trade foreman, correspondence, weekly hire of works, meeting, progress monitoring,
motivation, weekly & monthly checks, storage of materials, trainees, site records & time sheets, site use administer quotations, claims and payments,
records, approve wages allocation and use supervisors & control, maintenance site measurements etc.

LABOUR MATERIALS STAFF PLANT SUB-CONTRACTORS

Site setting out, lines & Public, Local Authorities

levels, datums, benckmarks, Police
signage RESOURCES
SURVEY
WORKS THIRD PARTIES

Site dairies, check

drawings, maintain all Service Departments
site records, filing &
ADMINISTRATION CONSTRUCTION RESPONSIBLE Contracts Manager
SUNDRIES CONTRACTOR
Directors
correspondences SITE TO
MANAGEMENT
PRELIMINARIES CLIENT, CLERK-OF
WORKS & DESIGN TEAM

RESPONSIBLE FOR
Survey existing site, Site photograph, temporary site layout, master programme, (PROJECT OBJECTIVES)
forecasting & scheduling resources, requirements & scheduling for meetings, Query list, variations, daywork sheets, confirm verbal
temporary buildings & site mobilisation instructions, co-ordination, liaison of works, meetings, initiate
general correspondence, reports.

SAFETY MONEY QUALITY TIME

Risk assessment, site safety audits, health & Appraisals, weekly & monthly cost Prepare & check snag list, supervision, Long/medium/short term programmes,
safety equipments, health & safety control, assist valuation, claims & recording of tests, record performance, and monitoring & recording progress, schedules for
records/audits, health & safety administration payments quality administration. information requirements, planning & progress
meetings
SITE MOBILISATION DURING
COVID-19
SITE MOBILISATION DURING
COVID-19 (CONT’D)
People considerations

• Manage social distancing – particularly in communal areas, exit and entry

points and congested areas.

• Consider a phased return for key trades and staff. Try to identify key
absences, isolations or bereavements.

• Look at illness management – for any recorded cases and/or symptoms,

think about screening or decontamination.

• Consider permitted site numbers and any need to be capped and/or

counted.

• Ensure a continued sanitation policy and availability of hygiene facilities to

site workers.
SITE MOBILISATION DURING
COVID-19 (CONT’D)
People considerations (cont’d)

• Consider a fresh induction for COVID-19 changes. Also think about

revisions to daily briefings and site notices.

• Consider risk assessment re-briefing for COSHH (The Control of

Substances Hazardous to Health), risk and method statements.

• Ensure updates to policy are actioned e.g. first aid and site procedures
where symptoms are present.

• Consider employee wellbeing and mental health e.g. anxiety associated

with site working.
SITE MOBILISATION DURING
COVID-19 (CONT’D)
Site walk and equipment inspection

• Conduct a plant and stock inventory.

• Check adequacy and compliance of first aid and emergency kit provision.

• Report any thefts or potential incidents to insurers e.g. escape of water or

ingress.

• Check for any damaged security measures that will need to be rectified
e.g. perimeter fencing.

• Consider actions required for moisture control in enclosed spaces e.g.

mould.

• Check for any additional scaffold or equipment needed to ensure a

safe working environment.

SITE MOBILISATION DURING
COVID-19 (CONT’D)
Site walk and equipment inspection (cont’d)

• Ensure all access, egress, walkways and working areas are clear, free of
damage and safe to use.

• Are groundworks and excavations stable, undamaged and safe?

• Consider the start-up and testing of cranes, plant and equipment.

• Return any off-hire equipment to hirer.

• Promptly report any material changes in risk to your insurer.