Bylaws of the

Calvert Association of Student Councils (CASC)

Table of Contents
ARTICLE I: AFFILIATION AND ASSOCIATION
ARTICLE II: RECOGNIZED SCHOOLS
ARTICLE III: VOTING AND DUES
ARTICLE IV: EXECUTIVE BOARD AND COMMITTEES
ARTICLE V: ELECTION FOR THE POSITION OF STUDENT MEMBER ON THE BOARD
OF EDUCATION

ARTICLE VI: REIMBURSEMENT POLICY ARTICLE VII: ATTENDANCE POLICY

ARTICLE VIII: QUORUM RULE
ARTICLE IX: AMENDMENTS TO THE BYLAWS ARTICLE X: JURISDICTION

ARTICLE XI: ADOPTION

ARTICLE I: AFFILIATION AND ASSOCIATION

CASC shall affiliate itself with those groups as defined by the CASC Constitution.

ARTICLE II: RECOGNIZED SCHOOLS

All public secondary schools in Calvert County can become affiliate members on receipt of their
dues. In addition, each public secondary school's Student Council President is entitled to CASC
executive membership.
Calvert County Public Schools Include:

Calvert Middle School Mill Creek Middle School Northern Middle School Plum Point Middle
School Southern Middle School Windy Hill Middle School Calvert High School Huntingtown
High School Northern High School Patuxent High School

Any private school in Calvert County where secondary students are enrolled is eligible to
become an affiliate member upon the receipt of their dues.

ARTICLE III: VOTING AND DUES

Section I. Affiliate Members

Each affiliate member school shall pay dues according to student population as listed:

School Enrollment Dues

0-100 $46 101-200 $51 201-300 $56 301-400 $61 401-500 $66 501-600 $71 601-700 $76 701-
800 $81 801-900 $86 901-1000 $91 1001-1100 $96 1101-1200 $101 1201-1300 $106 1301-1400
$111 1401-1500 $116 1501-1600 $121 1601-1700 $126 1701+ $131
ARTICLE IV: EXECUTIVE BOARD AND COMMITTEES

The Executive Board is established to assure that the daily operations of CASC as an
organization are carried out. Students from grades six through twelve may be appointed to
positions on the Executive Board. All actions of the executive board are subject to approval by
the CASC President.

Section I. Executive Staff

CHIEF OF STAFF: Shall be responsible for creating an Executive Board roster, supervising any
committees formed during the year not included within the bylaws, and monitoring delegate
feedback from General Assembly meetings.

DIRECTOR OF INTERNAL AFFAIRS: Shall be in charge of supervising the members of the

Department of Internal Affairs, which includes the Student Legislative Affairs Coordinator, the
Evaluations Coordinator, and the Fundraising Coordinator. The Director of Internal Affairs
reports to the Chief of Staff and the officer team.

DIRECTOR OF OUTREACH AND COMMUNICATIONS: Shall be responsible for the

members of the Department of Outreach and Communications, which includes the Webmaster,
the Publications Coordinator, the Media Affairs Coordinator, the Community Service

Coordinator. The Director of Outreach and Communications reports to the Chief of Staff and the
officer team.

DIRECTOR OF SPECIAL ISSUES: Shall be in charge of supervising the members of the

Department of Internal Affairs, which includes the Parliamentarian, Student Workshop Training
coordinator, and MASC Liaison. The Director of Internal Affairs reports to the Chief of Staff
and the officer team.

MEDIA AFFAIRS MANAGER: Shall keep an up-to-date book of the history of CASC to
include photographs, newspaper clippings, videotapes, documents, etc. While also keeping all
social medias up to date.

WEBMASTER: Shall maintain the CASC web page, organize other computer-based ventures of
CASC such as databases and e-mail accounts, and create a visually appealing presentation for
each General Assembly.

COMMUNITY SERVICE COORDINATOR: Shall organize and chair all efforts to aid the
community through CASC, including at least one community service project at each CASC
General Assembly.

PUBLIC RELATIONS COORDINATOR: Shall promote communications between CASC and

the general community, including newspapers and local organizations.

STUDENT LEGISLATIVE AFFAIRS COORDINATOR: Shall monitor and inform the CASC
Executive Board and General Assembly as to the events and decisions of local, state, and
national governments, supervise the revision of the CASC Platform, and chair the Platform
Committee.

PARLIAMENTARIAN: Shall maintain parliamentary procedure during the Executive Board

Meetings and General Assemblies, consult others on issues of Parliamentary Procedure and chair
the Constitution Committee.

MASC LIAISON: Inform the CASC Executive Board on new events in MASC

FUNDRAISING COORDINATOR: Shall direct fundraisers and other events to benefit CASC
and other charities including the MASC State Charity.

PUBLICATIONS COORDINATOR: Shall create flyers of all CASC events and collaborate with
Historian to expand availability of pictures. They are also responsible for creating a monthly
newsletter to be distributed to the member schools.

Any position may have a junior and/or co officer and/or committee that will assist their senior or
chair in their responsibilities.

Section II. Executive Committees

ELECTIONS COMMITTEE: The Elections Committee is responsible for overseeing CASC
elections for fairness and equality as well as to prevent fraud. The Elections Committee will be
in function from the nomination date until the end of voting in a CASC election. The CASC
President shall chair the committee, however, if the CASC president is a candidate for a position,
the succession chair of this committee will be as follows, until said successor to the chair is not a
candidate: Vice President, Treasurer, Secretary, Second Vice President, Parliamentarian. The
chair shall remain unbiased in all situations and may only prevent violations and may not vote.
The committee shall consist of CASC’s First Vice President, Second Vice President, Treasurer,
Secretary, Parliamentarian, Chief of Staff, one high school president, one middle school
president, and the CASC advisor. If any of these committee members are candidates for a
position, their replacement shall be determined by the Elections Committee Chair in agreement
with the CASC Advisor. The school president shall not attend the school of any of the
candidates. If all schools have a candidate that is under investigation, there shall be no school
presidents on the Elections Committee. The committee shall investigate charges regarding any
violation of the Election Rules. The committee shall be the final decision-making body in
manners concerning violations of the Election Rules. The committee may take appropriate action
by a 2/3 vote.

ARTICLE V: ELECTION FOR THE POSITION OF STUDENT MEMBER ON THE

BOARD OF EDUCATION

Section 1. Authorization
Under the authorization of CCPS Policy 1200 passed in 2013, the Calvert Association of Student
Councils must convene a session of the General Assembly to elect the Student Member on the
Board of Education
Section 2. Campaigning by candidates will be allowed but must meet Calvert County Public
Schools rules and regulations. Candidates are also expected to follow CASC campaign rules and
regulations, as follows:
A. No posters will be hung inside meeting room
B. Campaigning must cease at the call to order and may only resume during the General
Assembly’s recess periods.
C. Each candidate may spend no more than $25 total for distributed campaign materials.
Receipts of all distributed material expenditures must be submitted to the Advisor by Call to
Order the morning of elections.
D. No edible substances may be used as campaign materials.

E. The President has the right to call the Elections Committee in the event of a campaign
discrepancy.

Section 3. Election
A. Rules
The election will take place according to the system adopted in 2013. High schools will receive
four votes per school and middle schools will receive two. Representatives of each school will
then cast their vote(s) for the candidate of their choice.
B. Procedure
Each candidate shall deliver a speech to the General Assembly of no more than five minutes for
President and SMOB but four minutes for any other position in length. At the conclusion of the
speeches, a question-and-answer period will be conducted, with length set at the President’s
discretion. Then, each school will place its votes in a secret ballot.
C. Tabulation
All votes will be tabulated by the CASC Advisor.
D. Announcement
At the conclusion of the General Assembly, the CASC Executive Director will announce the
candidate who has won a simple majority of the votes.

ARTICLE VI: REIMBURSEMENT POLICY

Section 1. Eligibility
In order to meet reimbursement requirements:
A. Expenditure must exceed $10
B. Reimbursee must be a member of the CASC Executive Staff
C. Reimbursement must be approved by the CASC Advisor
D. The total value of the reimbursements already filed has not met the budgeted value of
reimbursements.

Section 2. Reimbursement Forms

A. Reimbursement Forms must be filed with the CASC Treasurer or Advisor within 30 days of
expenditure.
B. All Reimbursement Forms must be accompanied by a receipt.
C. CASC Executive Members are eligible for reimbursement until July 1, 2023

ARTICLE VII: ATTENDANCE POLICY

Section 1.
When a CASC Executive Board Member cannot attend a regularly scheduled CASC business
meeting for legitimate reasons (for example: illness, family emergency), that member must
notify the CASC President and/or Secretary. All excusals will be at the discretion of the
president.

Section 2.
More than two unexcused absences or more than two consecutive absences by a CASC
Executive Board Member will be addressed by the CASC President, and the President may
decide to impeach the member on the grounds of violation of his/her Constitutional duties and
responsibilities to CASC.

ARTICLE VIII: QUORUM RULE

Section 1. Executive Board Meetings

No meeting of the CASC Executive Board shall be deemed official unless 50% of the voting
membership of the Executive Board is present. Business may be discussed at the meeting;
however, no formal votes may be taken. This rule may be waived only in the instances of major
importance and with a three-fourths majority of the executive board members present.

ARTICLE IX: AMENDMENTS TO THE BYLAWS

Section 1: Any amendment shall be deemed pre-filed when submitted to the CASC President and
Advisor at least one week prior to call to order of the meeting the amendment will be presented
at. Pre-filed amendments will pass with a two-thirds majority of the CASC Executive Board.

Section 2: Any amendment that is not pre-filed shall be deemed spontaneous and will pass with a
four-fifths majority of the CASC Executive Board.
Section 3: The President, aided by the Parliamentarian, shall reserve the right to make cosmetic
changes to this document provided the intent of the clause is not changed.

ARTICLE IX: ELASTIC CLAUSE

The President of CASC shall reserve the right to exercise any authorities or implement any
programs within the confines of the CASC Constitution and bylaws, which shall be necessary to,
or aid in, the completion of the mission of the organization.

ARTICLE X: JURISDICTION

This document shall be an attachment to the CASC Constitution for the duration of its adoption
but shall be superseded by the Constitution in the event of any conflicts.

ARTICLE XI: ADOPTION

This document shall take effect upon its approval by a two-thirds vote of the CASC Executive
Board and shall expire on July 1, 2024 but be used as a model for future bylaws.
Amended 08/06/23 by Madelynn Kelly