Resources, Training, and Competence Management Procedure

ISSUING DEPT: HEALTH SAFETY SECURITY AND ENVVIRONMENT(HSSE)
CLASSIFICATION: RESTRICTED
DOCUMENT TITLE: RESOURCES, TRAINING, AND COMPETENCE MANAGEMENT PROCEDURE
DOCUMENT NO : S/PR/16
REVISION NO: 0
REVISION DATE: OCTOBER 03, 2021
Document Revision Status
0 06/01/2023 Issued for Review Abraham Udi Monday D. EZIE

Aleburu
Rev Date Description Prepared Checked Approved
.
RESOURCES, TRAINING AWARENESS AND COMPETENCE PROCEDURE
Doc. No: S/PR/16 Revision No: 0 Issued: 11/04/2021
Prepared by: HSSE Officer Reviewed by: HSSE Manager Approved by: MD
1. Introduction
1.1 Background
NVF Business Policies require that:
· A systematic approach to HSE management shall be applied, including a

Corporate, Unit, Departmental and Contractor HSE education and training program.
 NVF shall endeavour to be optimally prepared for any credible category of
emergency so as to minimise possible losses. Competence of emergency
response teams and leaders shall be assured through effective and regular training
drills/exercises.
 Current and future manpower needs shall be met by the appropriate recruitment,
transfer, development, training and release of staff in order to maximise
performance. All employees shall be provided with the development and HSE
training necessary for them to perform their current jobs competently and to
undertake future roles.
The Shell International Exploration and Production HSE-MS Manual (EP 95-0000
series) requires that NVF:
 allocates sufficient resources to ensure the effective operation of the HSE-MS
 maintains procedures for ensuring that personnel performing specific assigned
HSE-critical activities and tasks are competent
 maintains procedures to ensure and increase competence through the identification
of training needs and provision of appropriate training for all personnel
The OHSAS 18001 Standards requires organisations to:

 identify training needs
 require all personnel whose work may create a significant impact on Health Safety
and the environment to receive appropriate training, and ensure such personnel are
competent
 establish and maintain procedures to make employees at each relevant function
and level aware of the importance of environmental management, and of their
Health Safety and environmental roles and responsibilities.
1.2 Purpose
This procedure describes NVF's requirements for allocating HSE resources and for
ensuring and increasing the HSE awareness and competence of NVF employees.
Specific requirements for resource allocation and HSE training, awareness and
competence are further defined in:
· HSE Management Procedures
 HSE Specifications
.
1.3 Distribution/Target Audience
This procedure is aimed at:

 Directors
 Project Managers
 Corporate /Functional Discipline Heads
2. HSE Resources, Training, Awareness and Competence Procedure
2.1 Scope
This procedure applies to all of NVF’s activities, products and services.
2.2 Description
2.2.1 HSE Resources
Effective operation of NVF HSE Management System requires sufficient allocation of

human, physical and financial resources. HSE resource requirements should be
considered during the HSE management planning process and during the HSE
management review process.
Resource allocation should also be considered in managing change and during
assessment of controls as part of Hazard and Effects Management Process (HEMP).
Human resources include both NVF staff and contractors. Effective HSE management
relies on the competence of these people. Competence is a function of each individual’s
awareness, knowledge and skills, and is supported by identifying training needs and
providing the appropriate training.
2.2.2 HSE Awareness
ACTION RESPONSIBILITY
 Develop HSE awareness programmes for all NVF HSE MGR
staff to raise their awareness of:
· the importance of conformance with NVF's HSE

Policy and with the requirements of the
company's HSE management system
· the significant HSE hazards and effects, actual or
potential, of their work activities and the benefits
of improved personal performance
· their roles and responsibilities in achieving
conformance with the HSE Policy and HSE-MS,
including emergency preparedness and response
requirements
· the potential consequences of departure from
specified operating procedures
 Deliver HSE awareness programmes to all staff HSE
COORDINATORS /
OFFICERS
HSE awareness shall be continually reinforced at the Corporate and Project level using
a range of communication tools
2.2.3 HSE Competence and Training
a) Assess competence and HSE training needs, and develop training plans
The competence of all NVF Projects/Operations staff with HSE critical roles and
HSE Professionals (e.g., HSE Advisors, Corporate HSE Staff) are managed
through NVF specific Competence Assessment and Assurance Programmes or
equivalent. With reference to HSE training, plans shall be developed using the
Specification for HSE Training for staff. These training plans shall be
incorporated into individual Tasks and Targets.
All other NVF staff with HSE critical roles shall be competent on the basis of
appropriate education, training and/or experience. Individual HSE training plans
shall be developed through the annual staff appraisal process, and incorporated
into individual Tasks and Targets.
Competence The ability, in terms of skill,

knowledge and awareness to
perform a role
within specified standards
HSE Critical Role Includes any job description with
accountabilities for conducting
HSE
Critical Activities. Appendix 2 to
this Manual contains a list of NVF
HSE
Critical Roles
HSE Critical Activity Any activities that are undertaken
to provide or maintain controls for
major hazards
In addition to the above, all NVF HSE advisors shall demonstrate competence in
the following areas:
· Ability to communicate effectively in written and spoken English
· Ability to conduct HSE audits
· Training ability in incident prevention

· Ability to conduct incident investigation and identify underlying causes
· Knowledge of health requirements, rules and regulations, and ability to
monitor compliance
· Knowledge of environmental requirements, rules and regulations, and ability
to monitor compliance and identify ways of reducing environmental impact
· Be fully conversant with techniques used in the management of hazards and
advising on suitable measures which can be used for preventing and
ultimately recovering from accident situations
· Be able to facilitate and develop HSE plans
· Be fully conversant with NVF HSE documentation and emergency
procedures
NVF maintains processes for ensuring that personnel performing specific HSE-critical roles are
competent on the basis of:
 Awareness.
 Experience and knowledge.
 Skills.
Systems for competence assurance (for both staff and contractors) should apply both to initial
recruitment and to selection for new activities. The continuing competence of staff to perform
their duties should be regularly reviewed and assessed, including appropriate consideration of
personal development and training required achieving competence for changing activities and
technologies.
Procedures for competence assurance include, amongst others:

 Systematic analysis of requirements for tasks.
 Assessment of individuals’ performance against defined criteria.
 Documented evidence of individual competence.
 Programs for periodic re-assessment.
The following figure summarizes a competence assurance process:
COMPETENCE ASSURANCE PROCESS:
Identify task to be performed
Identify competencies. I.e.

Skills/knowledge/ability to
perform tasks
Select appropriate staff
Provide staff training (if necessary) to

reach required competencies
Review staff performance
DEVELOPING COMPETENCE
MAINTAINING COMPETENCE
Analyze requirements and

competences required for tasks
Assess staff performance against

defined criteria
Document evidence of individual

competence
Develop and implement program for

periodic reassessment
Review staff performance

Competence assurance schemes for HSE-critical roles within NVF are generally structured
along Functional lines and categorized as category- 1 and category- 2. See insert competence
requirement matrix:
b) Conduct training
Provide adequate budgets, and make staff available HSE

for, HSE training Manager
Co-ordinate the development of, or provide access HSE
to, training programmes to meet identified HSE Manager
training needs.
c) Retain competence assessment and training records
Record keeping responsibilities for NVF specific Competency Assessment and Assurance
Programmes or equivalent are discussed in NVF's draft Code of Practice - Competence
Assessment and Assurance.
Training records shall be managed as follows:
Establish a database to keep HSE training records HSE

for all NVF staff Manager
Ensure all HSE training is recorded on the training HSE
records database Manager
Provide a HSE training passport system to serve as HSE MGR
a personal record of HSE training for all NVF staff.
2.3 Forms
Not applicable
2.4 Related Business Control Documents
 Health, Safety and

Policy Environmental Protection
 Emergency Response
Code of Practice  Health, Safety and
Environmental Management
System
HSE Specification for HSE Training
Specification
HSE Documentation and Document
Management Management
Procedure
Management Plans
Communication and Reporting
Management Review
HSE Guideline -
Other
NVF Document
Reference documents used in the writing of this Procedure which may be consulted
for more information:
HSE Management Systems EP 95-0100

Shell
Group Standard
Competence Assurance for HSE- EP 95-0120
Critical Activities
International “Environmental Management ISO
Standard Systems - Specification with 14001:1996
Guidance for Use EMS
2.5 Review and Improvement
Any user of this document who encounters a mistake or confusing entry is requested
to immediately notify HSE MGR
This procedure shall be reviewed as necessary by HSE MGR, but no less frequently
than every four years.

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ISSUING DEPT: HEALTH SAFETY SECURITY AND ENVVIRONMENT(HSSE)

DOCUMENT TITLE: RESOURCES, TRAINING, AND COMPETENCE MANAGEMENT PROCEDURE

REVISION DATE: OCTOBER 03, 2021

Document Revision Status

0 06/01/2023 Issued for Review Abraham Udi Monday D. EZIE

NVF Business Policies require that:

· A systematic approach to HSE management shall be applied, including a

The OHSAS 18001 Standards requires organisations to:

1.3 Distribution/Target Audience

This procedure is aimed at:

2. HSE Resources, Training, Awareness and Competence Procedure

This procedure applies to all of NVF’s activities, products and services.

2.2.1 HSE Resources

Effective operation of NVF HSE Management System requires sufficient allocation of

2.2.2 HSE Awareness

· the importance of conformance with NVF's HSE

2.2.3 HSE Competence and Training

Competence The ability, in terms of skill,

· Training ability in incident prevention

Procedures for competence assurance include, amongst others:

The following figure summarizes a competence assurance process:

COMPETENCE ASSURANCE PROCESS:

Identify task to be performed

Identify competencies. I.e.

Select appropriate staff

Provide staff training (if necessary) to

Review staff performance

Analyze requirements and

Assess staff performance against

Document evidence of individual

Develop and implement program for

Review staff performance

Provide adequate budgets, and make staff available HSE

c) Retain competence assessment and training records

Training records shall be managed as follows:

Establish a database to keep HSE training records HSE

2.4 Related Business Control Documents

 Health, Safety and

HSE Management Systems EP 95-0100

2.5 Review and Improvement

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