Proposal

Process of submitting the proposal:

The proposal against the call for proposal needs to develop into three major sections. 1.
Institution profile, 2. Technical Bid 3. Financial Bid.

1. The first section i.e., the Institution profile can be developed without any prior work.
Important is to fulfil the eligibility criteria, gathering related documents and
documentation with consortium partners if any.
2. The second and third sections require inputs. E.g. the first section of the technical bid is
the analysis of the context which cannot be done without the field visit to schools. The
school visits provide an understanding of infrastructure development work required, the
accessibility issue of teachers/staff, resource provisions, etc. Based on this data a viable
school management solution will be designed that could respond to the KPIs
requirements of the schools.
3. Similarly, quotations from the vendors would be required for each of the resource
provisions suggested to or proposed by the bidder. This will help to finalise the financial
bid
4. Each section has further subsections which may be discerned through the annexures
provided. The following table provides the detail of each annex which ultimately
develop the whole financial package. The last column of the table suggest the
responsibility between consultant and the bidder.

ANNEXURE Details

Note: BLUE text can be filled without a field visit

Green text requires input after field visit and decisions on design
RED text is information provided for assistance, that needed to be read carefully.
All the annexures need to be supported with evidence documents e.g. Basic Information Form and
Financial Data form need to be supported with institute audit reports, incorporation/Registration
certificate etc.
S.No. Annexure Comments Responsibility
This form is already filled in most Consultant with info from
1. BID DATA SHEET of the parts. The last two rows Bidder
would require input.
The format is already given the Consultant with info from
2. Form A-Bid Form need to fill the gaps mentioned in Bidder
the annexure
Will be filled in case of the Consultant with info from
3. Form A-Schedule 1-Additional document
consortium Bidder
Power of attorney to the nominated Bidder
Form B: POWER OF ATTORNEYS and
4. person who takes
Schedule-1
decisions/presents the organization
Self-Explanatory form Bidder
5. Form C: CONFLICT OF INTEREST
 STATEMENT
Form D: INTEGRITY PACT, Self-Explanatory form Bidder
DECLARATION OF FEES, COMMISSION
6.
AND BROKERAGE ETC. PAYABLE BY
THE BIDDERS
Will be filled once final budget is Bidder
7. BID SECURITY FORM made. This will be obtained from
the Bank
Will be filled after all costing, It Consultant with bidder
FINANCIAL BID FORM Covering letter has two parts. One is the form and
8.
and Excel sheet provided second is the attachment from
excel sheet
1. Some parts can be filled now but 1. Consultant lead but bidder
detailed technical can only be input in design and every
filled after field/context analysis decision.
2. Field inspection 2. Field inspection for
3. Design parameters context analysis by bidder
9. CONTENTS OF TECHNICAL BID and consultant
3. Single long meeting for
parameters. Later
consultant will write the
sections.

Need to read carefully Bidder and consultant

10. EVALUATION CRITERIA
Need to read carefully Bidder and consultant
11. WINNING CRITERIA
Need to read carefully Bidder and consultant
12. GUIDANCE FOR FINANCIAL MODEL
QUALITATIVE KEY PERFORMANCE Need to read carefully Bidder and consultant
13.
INDICATORS
QUANTITATIVE KEY PERFORMANCE Need to read carefully Bidder and consultant
14.
INDICATORS
Need to read carefully Bidder and consultant
15. EFFECT OF NONCOMPLIANCE OF KPIs
Self-Explanatory Consultant with info from
16. BASIC INFORMATION FORM
Bidder
Self-Explanatory Consultant with info from
17. EXPERIENCE FORM
Bidder
Self-Explanatory Bidder with help from
18. FINANCIAL DATA FORM
Consultant
PARENT COMPANY LETTERS OF Self-Explanatory Bidder
19.
COMFORT
Self-Explanatory Bidder
20. FORMAT OF AFFIDAVIT
Most important to read carefully, Bidder and consultant
CONCESSION AGREEMENT/ Important to understand the overall
21.
MANAGEMENT CONTRACT scope. Share it will legal team for
their input.
Need to read carefully, indicative All procurements quotation
REHABILITATION AND reference of all construction and will be sought by Bidder
22.
REFURBISHMENT refurbishment (e.g. Labs, Solar systems,
Resources etc.)