EXTENSION OF TIME(EOT)

1. Application for EOT for the completion of a work on the grounds of unavoidable
hindrance or any other grounds shall be submitted by the contractor within 30 days of
such hindrance .This should be strictly followed. ( Clause 3.5.30, OPWD Code Vol-I)
2. Power for grant of EOT:- The authority who is competent to accept the tender. That to
up to period equivalent to the period originally, stipulated in the agreement for
completion of the work. If such extension will be beyond this period, then the approval
of the next higher authority should be obtained before grant of such extension.
For Percentage rate contract the “Period of Completion” is fixed and cannot be altered
except in case of exceptional circumstances with due approval of next higher authority.
Documents/ Information to be furnished for submission of Proposal for EOT before
Procurement Committee
Along with other documents following information/ Document needs to be attached.
1. Value of work executed during the agreement Period
2. Detail up dated status of hindrances
3. The certified copy of Agreement
4. Specific recommendation of the CE&BMs/ CEs/CCEs , whether the work will be completed
within the applied EOT period.
5. Detail remark whether the reasons of hindrance is to be attributable to the agency or not .
(*Details about the reason of hindrance for sanction of EOT Attributable to the agency/ not
attributable to the agency has been clearly mentioned in DoWR LETTER No. 699 dated
07.01.2021)
6. Statement for Penalty Calculation, if applicable (*In case of completion of the work in all
respect, the EOT may be granted with imposition of penalty amounting to 0.2% of the value
of works executed during the extended period(EOT period), subjected to minimum penalty of
Rs. 10,000/-)
5. Certificate of CE&BMs/ CEs/CCEs regarding
(i)status of Audit Para(A.G./Internal) &
(ii)Execution of work as per Technical Specification.
Deviation(3.5.31 read with 6.3.17)
Any increase / decrease over/ below the schedule of quantities appended to the tender during
execution-Deviation.Any deviation from the agreement with regard to the nature, Specification,
Quantity & rates of items requires the approval of Competent Authority Prior to the payment

Competent Authority Powers for approving Deviations in quantities in respect of

a contract

Chief Engineer
Additional Chief Engineer
Full power, subject to the condition that the net value of the
extra/substituted items and extra quantities shall be with 10
per cent of the value of the contract accepted by any
authority.
Within 10 per cent of the value of the contract accepted by
any authority or Rs.50,000 whichever is less.
Divisional Officer within 5 per cent of the value of the contract accepted by
any authority or Rs.10,000 whichever is less.

Sub Divisional Officer within 5 per cent of the value of the contract accepted by
him or Rs.250 whichever is less.
NB
 In case of item rate contract the quantities in respect of the items for which the quoted
rates are more than 25% of the estimated rates are not allowed to be varied by more
than 5%. In case it exceeds limit approval of next higher authority should be obtained
 In case of Percentage Rate Contract the quantity mentioned can be increased or
reduced to the extent of 10 % of the individual items subjected to maximum of 5 % over
the estimated cost. If it excess the limit stated above prior approval of Competent
Authority is mandatory before making any payment.
 Above 5% deviation approval of Govt. is required.
 If not approved post facto approval is mandatory.
Documents/ Information to be furnished for submission of Proposal for Deviation before
Procurement Committee
Along with other documents following information/ Document needs to be attached.
1. Detail notes on the deviation already approved.
2. Main reason of deviations
3. The reason for items with deviation more than 10 %
4. Details of reason for incorporation of extra items / substitute item with supporting
document.
5. Certificate of CE&BMs/ CEs/CCEs regarding (i)status of Audit Para(A.G./Internal)
&(ii)Execution of work as per Technical Specification.
Price Adjustment. ( Increase or decrease in rate and price of labour , materials , Fuels &
lubricants and plant & Machineries Spare Component )
 For calculation of Price Adjustment From Dated 19.11.2019
1) Price Adjustment will be applied from the start date given in contract data up to end
of initial intended completion date or extension granted for reasons not attributable to
agency.
2) Determined on Monthly basis
( Details in – Works Department O.M. No. 15847dated 19.11.2019)
 For calculation of Price Adjustment From Dated 07.07.2012 to 18.11.2019 Works
Department O.M. No. 15847dated 19.11.2019 will be followed subjected to following
stipulation
(i) Administrative Department will have complete proof including documentary Proof ) for
cost escalation in terms of actual Work Done.
(ii) A certificate has to be signed by Competent Authority , if delay is not due to the actions
of contractor Concerned.
(iii) If there are avoidable administrative delays , responsibility has to be fixed on
Government Servants concerned for cost escalation and consolidated action taken
report in this matter be submitted to Finance Department .
(Works Department O.M. No. 8189 dated 07.06.2021 )
Joint Venture(JV)
  In case of a Joint Venture, the Threshold Technical Capacity and Financial Capacity of all
the Members of Joint Venture would be taken into account for satisfying the above
conditions of eligibility, proportionately as defined in the joint venture agreement .For
avoidance of doubt it is further clarified that the Joint Venture must collectively and
individually satisfy the qualification criteria.
PROMIS
 All Technical Bid/ Financial Bid/ EOT/ Deviation from Divisional Level and above will be
submitted through PROMIS . This should be strictly followed.