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Word 2021 Advanced Quick Reference
Word 2021 Advanced Quick Reference
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Collaborate in Word Advanced Documents Advanced Documents
Customize Line Numbers: Click the Layout tab, Change Word’s Default Font: Start in a new, Insert a Field: Click the Insert tab, click the
click the Line Numbers button, and select blank document. Click the Font group’s dialog Explore Quick Parts button, and select
Line Numbering Options. Click the Line box launcher . Choose the new default font or Field. Select a field category, then a field. Click
Numbers button. Customize where the line font style, then click the Set as Default button. OK.
numbers start, how far they appear from the Select All documents based on the Normal
text, and how often they appear. Click OK, then template, then click OK. View Field Codes: Right-click a field and select
click OK again. Toggle Field Codes.
Create a Building Block: Select the text or
Protect a Document: Click the File tab, click the objects you want to use as a building block. Mail Merge
Protect Document button, and select Mark Then, click the Insert tab, click the Explore
as Final. Click OK in both the confirmation Quick Parts button, and select Save 1 – Start the Mail Merge Wizard: Click the
dialog boxes. Selection to Quick Part Gallery. Mailings tab, click the Start Mail Merge
button, and select Step-by-Step Mail Merge
Password Protect a Document: Click the File Insert a Building Block: Place the text cursor Wizard.
tab, click the Protect Document button, and where you want a building block placed. Click
select Encrypt with Password. Enter a the Insert tab, click the Explore Quick Parts 2 – Choose a Document Type: In the Mail
password, click OK, then enter that password button, and either select a building block from Merge pane, select a document type, then click
again to confirm it, and click OK again. the menu, or select Building Blocks Next.
Organizer. Select a building block, and then
Remove a Password: Click the File tab, click click Insert. 3 – Select a Document: In the Mail Merge pane,
the Protect Document button, select select whether to use the current document,
Encrypt with Password, remove the password Find and Replace Using Wildcards: Click the start a new document from a template, or use
from the text field and click OK. Find button list arrow, select Advanced another existing file, then click Next.
Find, and expand the dialog box by clicking the
Inspect a Document: Click the File tab, click the More button. Check the Use Wildcards check 4 – Select Recipients: In the Mail Merge pane,
Check for Issues button, and select Inspect box, then while entering a search phrase in the select whether to use an existing list, select
Document. Select the types of content you Find What field, click the Special button and contacts from Outlook, or type a new list.
want to check for, then click Inspect. After select a wildcard.
inspection, click Remove All for any content If using an existing list, click the Browse button,
that you want to remove, then click Close. Wildcard Examples select a file with a list of recipients, and click
Open. Select which contacts in the list you want
? any single character
Macros to use by checking or unchecking them, then
* any number of characters click OK.
Enable the Developer Tab: Before adding [] one of these characters
macros, you must enable the Developer tab on one of these characters in a If selecting contacts from Outlook, click the
[-] Choose Contacts Folder button, select a
the ribbon. Click the File tab, click Options, range
click Customize Ribbon, check the Developer contacts folder to import, and click OK. Select
[! ] none of the specified characters
check box, and click OK. which contacts in the list you want to use by
< beginning of a word checking or unchecking them, then click OK.
Record a Macro: Click the Developer tab, click > end of a word
the Record Macro button, and give the one or more instances of a If typing a new list, click the Create button, then
@ fill out the fields for each address. Click OK
macro a name. Click either Button or character
Keyboard to assign a button or keyboard when finished.
{n} exactly n instances of a character
shortcut to the new macro (optional). Click OK.
{n, } at least n instances of a character Click Next.
Perform the tasks you want to record, then click
the Stop Recording button. between n and m instances of a
{n, m} 5 – Write Your Letter: Place the text cursor
character
where you want an element, then click the
Run a Macro: Place the text cursor where you
Find and Replace Special Characters: Click the button for the element you want to add (such as
want the macro to run. Click the Developer
Find button list arrow, select Advanced an Address Block or a Greeting Line),
tab, click the Macros button, select a macro,
Find, and expand the dialog box by clicking the choose an element’s options, then click OK. Or,
and click Run.
More button. While entering a search phrase in click the More Items button, select a specific
Edit a Macro: Click the Developer tab, click the the Find What field, click the Special button field to insert, click Insert, and then click Close.
Macros button, select a macro, and click and select a special character. When you’ve added all the fields you need, click
Edit. Modify the macro using the Visual Basic Next.
editor, then close Visual Basic. Edit a Document in Multiple Languages: Select
the text in another language, click the Review 6 – Preview Your Letter: In the Mail Merge pane,
tab, click the Language button, and select click the << and >> buttons to preview the
Advanced Documents Set Proofing Language. Select a language placeholders filled in with a recipient’s data.
and click OK. When you’re finished previewing, click Next.
Customize Word’s Options: Click the File tab
and click Options. Select a category on the left, 7 – Complete the Merge: In the Mail Merge
Add Additional Editing Languages: Click the
and then customize options on the right. Click pane, click Print to print the finished mail
Review tab, click the Language button, and
OK when you’re finished. merged documents, or click Edit individual
select Language Preferences. Click the Add
additional editing languages list arrow and letters to create a new document for all or
Customize the Ribbon: Click the File tab, click some of the records.
Options, then click the Customize Ribbon select a language. Click Add, then click OK.
tab. Select and expand a ribbon tab, then select Close the Mail Merge pane when you’re finished
Insert a Date and Time Field: Click the Insert
and expand a group. Select a command from with the merge.
tab, click the Date and Time button, select a
the left column, then click Add to add it, or
date format, check the Update Automatically
select a command from the right column and
check box, and click OK.
click Remove to remove it from the ribbon.
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