REPORT FOR BUILDING DESIGN, DEPARTMENT AND SERVICES

WITH COLLECTION/ RESOURCES FOR SULTAN ABDUL SAMAD

LIBRARY (UPM)

_________________________________________________________

Name:

Matric no:

Supervisor:
 TABLE OF CONTENT

1.0 Introduction
1.1. Background
1.2. History
2.0 Corporate Information
2.1. Objevtive
2.2. Mission
2.3. Vision
2.4. Quality Policy
2.5. Aims Organization Chart
3.0 Building Design
4.0 Department and Service
4.1. Document Delivery Services
4.2. Information Literacy Programme Services
4.3. Circulation Services
4.4. Loan Services
4.5. Reader’s Advisory Services
4.6. Advance Advisory Services
4.7. Literature Search Services
5.0 Collection / Resources
5.1. Library Collection Statistic
5.2. Online Resources Collection
5.3. Number of Titles In Online Databases Collection In Library Sultan Abdul Samad
Library (UPM)
5.4. E-Book Subscription in Library Sultan Abdul Samad Library (UPM)
5.5. Others E-Books Subscription in Library Sultan Abdul Samad Library (UPM)
6.0 Professions / Staffing
6.1. Professional Staff
6.2. Support Staff
6.3. Liaison Librarians
7.0 Roles / Responsibilities
8.0 Target Users
9.0 Facilities
9.1. Library Facilities
9.2. Photocopying, Printing, Scanning, Fax (Fee-Based Services)
9.3. Electronic Reference Room
9.4. Malawati Room (Training Room)
 9.5. Video Conferencing
9.6. Reading Area
9.7. Postgraduate Wing
10.0 Conclusion
11.0 Reference
1.0 INTRODUCTION

1.1 Backgound

The Sultan Abdul Samad Library's collections include more than 1 million print volumes and
consist of over 50,000 journal titles, of which more than half are e-journals. UPM students can
search the world's academic literature using a remarkable series of 50 digital research
databases, made reachable by the library's net site. Regarding its focal part in the scholarly
existence of the University, the Sultan Abdul Samad Library - UPM's entire library - lies at the
core of the grounds, making it effectively assessable to the understudies and scientists. This
library offers extensive understanding regions, excellent quality PC workstations, general media
seeing regions, intranet, remote Internet access, and abundant copying and printing offices. A
group of subject-expert curators can help, train, and encourage understudies on the most
proficient method to utilize the assortments for their best potential benefit. One of the library's
generally mainstream and very much utilized segments is the Study Rooms, a devoted
undergrad office. Where understudies can get to and use the investigation work areas, bunch
conversation rooms, and get help with exploring and composing their reports, papers, and
tasks - an advantageous one-stop-community for the undergrad understudy who needs to
dominate.

1.2 History

1931 - School of Agriculture

1946 - Malaya College of Agriculture Library

1971 - University Pertanian Malaysia Library

1997 - University Putra Malaysia Library

2002 - Sultan Abdul Samad Library (Four branch libraries)

 Medicine and Health Sciences Library (1998)

 Veterinary Medicine Library (1999)
 Bintulu Campus Library (2002)
 Engineering and Architecture Library (2010)
2.0 CORPORATE INFORMATION

2.1 Objevtive

To fulfil the university's information wants in facilitating learning, teaching, lookup and
consultancy. To optimize the usage of various records sources and facilities. To enhance
customers gaining knowledge of application towards lifelong learning.

2.2 Mission

To provide wonderful resources, services, and amenities to help our customer's requirement in
enhancing learning, teaching, lookup, and consultancy activities in UPM.

2.3 Vission

Becoming an internationally reputable university.

2.4 Quality Policy

Employees of University Putra Malaysia are committed to achieving excellence by applying

quality culture in teaching and learning, research, and support services to achieve the
university's strategic plan's goals. Employees of University Putra Malaysia will always carry out
their responsibilities in achieving the quality objectives set and ensure that the quality
objectives are reviewed from time to time in line with UPM's vision, mission, and goals.

2.5 Aims Organization Chart

3.0 BUILDING DESIGN

Perpustakaan Sultan Abdul Samad (PSAS) is effectively open by understudies and instructors.
The primary PSAS library building contains two (2) blocks with a complete floor zone of roughly
19,007 square meters, and it could oblige around 2000 clients at any one time. Throughout the
long term, the Library has developed its assortment in different subject fields, both on paper and
electronic arrangement. The Library presently holds an assortment of 670,000 volumes of books
and bound diaries, just as an assortment of guides, sound accounts, microforms, tapes, and
slides.

4.0 DEPARTMENTS AND SERVICES

4.1 Document Delivery Services

 User Services Division : pap1@lib.upm.edu.my

 UPM students, faculty members, and staff
 To borrow materials not available at UPM libraries from other libraries
 both local and abroad
 restricted to materials required for study, teaching or research purposes only.
 all requests must comply with the Copyright Law

4.2 Information Literacy Programme Services

 Research and Information Services Division (603-97698625)
 Available classes :
 Introduction to Library
 Library Catalog (WebOPAC)
  Information Search Strategy
 Online Databases
 Reference Work (Mendeley)

4.3 Circulation Services

4.4 Loan Services

4.5 Reader’s Advisory Services

4.6 Advance Advisory Services

 Personal assistance provided to library users seeking information

 Advanced / complex advisory services
  Handled by liaison librarians or research librarians
 Service hours:

Monday – Thursday

8.30 am – 12.45 pm

2.15 pm – 4.30 pm

Friday

8.30 am – 12.15 pm

3.00 pm – 4.30 pm

4.7 Literature Search Services

5.0 COLLECTIONS / RESOURCES
 The Library has a sizeable collection of substances which can be borrowed or solely referred to
inside the Library premise. Users need to understand the kinds of materials from several
collections, its area and its usage. Below is the designated records about the materials reachable
in the collection. To get admission to our collection, please log in to our Library WebOPAC.

1. GENERAL COLLECTION

Consists of textbooks, proceedings, reviews in various problem areas.

 Location: Level 2, A Block and they are arranged in accordance with the type number, A -Z.
 Open shelf collection can be loaned according to categories of users.

2. REFERENCE COLLECTION (MAIN-REFERENCE)

Consists of dictionaries and encyclopedias, directories, atlases, terminologies, glossaries,
manuals, statistical reports, handbooks and almanacks.
 Location: Level 1, A Block. Books in this series have the location symbol 'r' on top of the
name number.
 Reference materials are to be used within the Library only.

3. AUDIO-VISUAL MATERIALS
Consists of audio-visual substances such as:
CD-ROMs, Diskettes, videotapes, slides, films, movie strips, movie loops, sound recordings,
charts, language cards, microfilms, microfiches, kits containing a range of media, transparencies,
etc.
 Location: Ground Level, A Block (kept at Media and Archives Division). Materials in this
collection have the location symbol 'BPD' on pinnacle of the name number.
 Audiovisual materials are to be used inside the Library only.

4. SERIALS COLLECTION
There are three (3) different categories of serials :

4.1. Current Issues

Consists of the most modern-day problems obtained with the aid of the Library.

 The substances are displayed at the Current Journals Display Area, Level 1, B
Block.
 Current troubles are to be used within the Library only.

4.2. Unbound Issues

 Consists of back issues of unbound journals.

  Location: This collection is stored in the Back Issues Room, Level 1, B Block. Please
get the "kk" variety of the journal from the Library Catalogue earlier than asking for
from the Counter.
 Collection of lower back troubles is to be used inside the Library only.

4.3. Bound Issues

 Consists of returned problems of bound journals.

 Location: Bound journals are shelved according to classification number A-Z at
Ground Level 1, B Block and have the region image 'btb' on top of the call number.
 Bound journals are to be used within the Library only.

5. SPECIAL COLLECTION

Special Collection exists for the motive of keeping intellectual property of UPM, in satisfying the
wishes of teaching, learning, lookup and consultancy of the University. The series starts in 1997
as a end result of a combination of few collections i.e. Malaysian Collection, Red Spot Collection,
Thesis, Project Papers, and Modules for Distance Learning Students and Prof Chin Collection.
The Special Collection is positioned at Level 2, B Block. The collections are to be used inside the
Library for duration of two (2) hours barring for modules for Distance Learning Students which
can loaned out for two (2) weeks.

5.1. Malaysiana Collection

 Consists of substances on Malaysian agriculture whether it is published in Malaysia or
abroad. The contents are totally or partly on Malaysia.
 This series has the image "mal" on the call range and can solely be referred for 4 hours.

5.2. Thesis Collection

 Consist of thesis or dissertations of the UPM graduate students (Master and PhD) and
additionally theses and dissertations of the academic/non-academic UPM personnel
from the any Malaysia or overseas greater learning institutions.
 This collection has the symbol "t" on the call quantity and can only be referred for 4
hours.

5.3. Project Paper Collection

 Consist of closing yr UPM scholar venture papers (only the latest 5 years)
 This series has the image "lp" on the name quantity and can solely be referred for four
hours.
 5.4. Prof. Chin Collection
 Collection consists of gifts and donations from Prof. Dr Chin. Hoong Fong (former
lecturer of the Faculty of Agriculture, UPM) consists of the areas of agriculture, botany
and conservation of plant genetic resources, particularly in the discipline of seed
technology.
 This series has the image "chef" on-call wide variety and can solely be referred for four
hours.

5.5. Red-Spot Collection

 Consists of principal text-books advocated with the aid of lecturers for publications taught
at the University.
 The materials have red-spots denoted on top of the call number and can only be
borrowed for one night.

5.6. Distance Learning Collection

 Consist of modules/lecture notes for Distance Learning, Universiti Putra Malaysia which
are published via the Center for External Education, UPM or formerly regarded as the
Institute of Education and Distance Learning (IDEAL), UPM.
 This series has the symbol "pjj" on the call wide variety and can solely be referred for
four hours for non-PJJ students and can be borrowed by way of PJJ students.

5.7. Limited Collection

 Consists of materials that are declared illegal for distribution to the public by the
Government of Malaysia.
 Collection has symbol "thd" on pinnacle of the name number. Only customers with a
letter of authorization from the Head of Department are accepted to use the materials for
a length of two (4) hours.

6. ONLINE DATABASES

 Library subscribes to on line databases in quite a number fields.

 Available in the structure of full text/abstracts of articles from journals and other publications.
 Accessible from and inside UPM by means of the Library website at http://www.upm.edu.my
or through EzProxy when users are backyard UPM campus.

7. BIBLIOGRAPHY COLLECTION

 Consists primarily of Bibliographies, Printed Abstracts and Indexes.

  Books in this collection have the location symbol 'b' on pinnacle of the name number.
 Location : Level 1, A Block.
 Bibliography collection is to be used inside the Library only.
8. BORNEO COLLECTION

 Borneo collection is handy solely at the Library Bintulu (Sarawak) Campus.

 Consists of a number collections on the Borneo Island, and surrounding areas.
 The materials have green-spots affixed as the vicinity image and shelved in accordance to the
type number.

9. NEWSPAPER

Library subscribes the following printed newspapers:

 Berita Harian
 Bernama
 Business Times
 Harian Metro
 Kwong Wah Yit Poh
 Malay Mail
 Nanyang Siang Pau
 New Straits Times
 Sin Chew Jit Poh
 Tamil Nesan
 The Star
 The Sun
 Utusan Malaysia
 Utusan Melayu

Daily newspapers and back issues are displayed at the Current Journals Display, B Block. Requests
to use them should be made at the Serial Service Counter.
5.1 Library Collection Statistic

5.2 Online Resources Collection

5.3 Number of Titles In Online Databases Collection In Library Sultan Abdul Samad Library
(UPM)

5.4 E-Book Subscription in Library Sultan Abdul Samad Library (UPM)

5.5 Others E-Books Subscription in Library Sultan Abdul Samad Library (UPM)
6.0 PROFESSIONS / STAFFING

6.1 Professional Staff

6.2 Support Staff

6.3 Liaison Librarians

6.4 Research Librarians

7.0 ROLES / RESPONSIBILITIES

All the Corporate and Staff Training Division, Sultan Abdul Samad Library (PSAS), Universiti
Putra Malaysia has Job Description for the Librarians. All librarians have been exposed to the
functions and importance of the Job Description in the organization and learned how to prepare
the Job Description. The list of Job Description is a :

 Establish cooperation and foster a two-way understanding between PSAS and faculty,
schools, institutes, and canters.
 Educate users how to access, identify and evaluate materials from multiple sources through
the Information Literacy Program.
 Providing information advice via telephone, email, fax, mail and face to face.
 Assist in enhancing the development of library collections in related fields.
 Support the need for teaching and learning information for all UPM community.

8.0 TARGET USERS

 The registration/membership issues are approved within 30 minutes.

 Reserving of library materials within one (1) working day.
 Implementing the Information Literacy Program class on time.
 To provide information on research consequences within five (5) working days.
 Provide feedback reference questions research approved within two (2) working days.
9.0 FACILITIES

9.1 Library Facilities

9.2 Photocopying, Printing, Scanning, Fax (Fee-Based Services)

9.3 Electronic Reference Room

9.4 Malawati Room (Training Room)

9.5 Video Conferencing

9.6 Reading Area

9.7 Postgraduate Wing
10.0 CONCLUSION

Universiti Pertanian Malaysia used to be mounted in 1971 due to the merger between the College of
Agriculture, Malaya, and the Faculty of Agriculture, University of Malaya. The Library of the College of
Agriculture, Malaya hence grew to become the Universiti Pertanian Malaysia Library. When the
university was once named Universiti Putra Malaysia (UPM) in 1997, the Library grew to be the
Universiti Putra Malaysia Library. As of 23rd May 2002, the Library has been named as Perpustakaan
Sultan Abdul Samad (PSAS), Universiti Putra Malaysia, after the late great-great-grandfather of the
current Sultan of Selangor, Sultan Sharafuddin Idris Shah Ibni Almarhum Sultan Salahuddin Abdul
Aziz Shah Alhaj. The Library is without difficulty on hand by way of students and lecturers. The
significant PSAS library building contains two (2) blocks with a complete ground place of about 19,007
rectangular meters, and it should accommodate about 2000 customers at any one time. Besides the
Main Library, branch libraries are located at the Faculty of Medicine and Health Sciences, Faculty of
Veterinary Medicine, Faculty of Engineering & Architecture, and the Bintulu (Sarawak) Campus
Library. To accomplish its mission to grant extraordinary resources, services, and amenities to aid
learning, teaching, research, and consultancy things to do of UPM, the Library has over the years
constructed up its collection in several subject fields, both in print and digital format. The Library
currently holds a series of 670,000 volumes of books and specific journals and a series of maps,
sound recordings, microforms, videotapes, and slides. The Library additionally subscribes to 80 online
databases, which furnish access to about 80,000 full-text articles on various fields and are accessible
from and within and outside UPM via our Website (http://www.lib.upm.edu.my). PSAS is additionally
equipped with Wi-Fi net facilities, enabling users to use their laptops within the Library building. PSAS
strives to provide fantastic statistics services and facilities for our users/clients in line with the ever-
changing trends in information and technological know-how and the university's current wishes. PSAS
also affords Post Graduate Wing located at B Block. This location is nicely outfitted for analysing and
research purposes. As a local community centre, the library can disseminate information and
pamphlets on the principles and statehood and the organization of various activities that foster the
spirit of unity among the community.
11.0 REFERENS

https://lib.upm.edu.my/gallery/psas_facility/perpustakaan_sultan_abdul_samad_building-4403

Burton et al. (May 2003). Reality or perception? The effect of actual and perceived performance
on satisfaction and behavioural intention. Journal of Service Research. Vol.5 (4) Pg.292-
302.

Thapisa, A.P.N. and Gamini, Venus. (1999). Perceptions of quality service at the University of
Botswana Library. Library Management. Volume 20. Number 7. 373-383.

Waxman, Lisa. (2007). The library as place: Providing students with opportunities for
socialization, relaxation, and restoration. New Library World Vol. 108 No. 9/10, 2007 pp.
424-434.

Horan, T. (2000), Digital Places:Building OurCity of Bits,The Urban Land Institute,Washington,

DC. The library as place. 433.

Houlihan, R. (2005), “The academic library as congenial space: more on the Saint Mary‟s
experience”, New Library World, Vol. 106 Nos 1208/1209, pp. 7-15.