KrishiOn: Inventory Manager for Fertilizer Shops

1. Introduction

1.1 Introduction
KrishiOn is an advanced and user-friendly inventory management system specifically
designed for fertilizer shops, streamlining their operations and enhancing overall efficiency. This
software solution is tailored to meet the unique needs of businesses in the agricultural sector,
providing a comprehensive set of tools to manage inventory, sales. Maintain a real-time overview
of fertilizer stock levels, set up automatic alerts for low stock to prevent shortages & categorize
products based on types, brands, and other relevant parameters. KrishiOn, a cutting-edge
Inventory Management System, stands at the forefront of revolutionizing the agricultural retail
sector, specifically tailored for fertilizer shops. In the dynamic landscape of agribusiness,
efficient management of inventory is paramount for sustained growth and customer satisfaction.
KrishiOn aims to streamline and optimize the intricate processes involved in handling fertilizer
stocks, providing a comprehensive solution that empowers retailers to manage their inventory
with unprecedented precision.
KrishiOn goes beyond mere inventory tracking; it boasts a user-friendly interface, providing
fertilizer shop owners and managers with a powerful tool to monitor, control, and analyze their
inventory in real-time. KrishiOn enables precise tracking of fertilizer stock levels, expiry dates,
and purchase histories, ensuring that the right products are readily available when needed. With
features such as automated reordering based on predefined thresholds and customizable reporting
functionalities, KrishiOn transforms the traditionally labor-intensive inventory management
process into a streamlined and error-free operation. This not only enhances operational efficiency
but also reduces the likelihood of errors, contributing to a smoother and more reliable business
operation.
By leveraging KrishiOn, fertilizer shops can not only streamline their day-to-day
operations but also gain valuable insights to make data-driven decisions, improve customer
satisfaction, and ultimately boost overall business performance. Whether managing small-scale
or large-scale operations, KrishiOn offers a scalable and adaptable solution for the dynamic needs
of the agricultural retail sector.
In short, KrishiOn has emerged as a game-changer in the fertilizer retail sector, ushering in

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KrishiOn: Inventory Manager for Fertilizer Shops

a new era of efficiency, accuracy and business intelligence. As agriculture evolves, AgriOn
stands as a trusted partner for fertilizer shops, ensuring they are equipped to navigate the
challenges and opportunities of the modern agribusiness landscape.

1.2 Objectives
KrishiOn, an inventory management system tailored for fertilizer shops, seeks to
streamline and optimize the operational processes associated with the storage, and distribution of
fertilizers. The primary objectives of KrishiOn are centered around enhancing efficiency,
accuracy, and overall productivity within the fertilizer retailing sector.
Creating an inventory management system for a fertilizer shop, such as KrishiOn,
involves several objectives to ensure efficient and effective operations. Here are some key
objectives for KrishiOn inventory management system:

1) Real-Time monitoring
i. Provide real-time updates on the inventory status of fertilizers.
ii. Enable monitoring of stock levels to prevent stockouts or overstock situations.

2) Product Information
i. Maintain a comprehensive database of fertilizer products, including details such as
composition, usage guidelines, and manufacturer information.
ii. Provide quick access to product information for Admin and Manager.

3) Sales and Invoicing:

i. Generate invoices and receipts for customer transactions accurately.
ii. Keep track of sales trends and customer preferences to optimize stock levels and marketing
strategies.

4) Compliance and Regulations:

i. Assist in ensuring compliance with local and national regulations regarding the storage and
sale of fertilizers.
ii. Provide features to track expiration dates and manage hazardous materials in compliance
with safety standards.

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KrishiOn: Inventory Manager for Fertilizer Shops

5) User Permissions:
i. Implement role-based access controls to restrict access to sensitive inventory data.
ii. Define user roles for employees involved in inventory management, sales, and
procurement.

1.3 Project Scope

"KrishiOn," an inventory management system designed specifically for fertilizer shops,
holds significant potential within the agricultural sector. In the realm of agribusiness, effective
inventory management is crucial for ensuring the availability of fertilizers, optimizing resource
utilization, and maintaining smooth operational processes. KrishiOn addresses the unique needs
of fertilizer retailers by providing a comprehensive solution for tracking, organizing, and managing
their inventory.
The scope of KrishiOn can be broad and impactful, addressing various aspects of
inventory management for fertilizer businesses. Here are several key areas where KrishiOn could
have a positive impact:

1. Secure registration and profile management facilities for Customers.

2. Adequate searching mechanisms for easy and quick access to particular products and
services.
3. Creating a Shopping cart so that customers can shop ‘n’ no. of items and checkout finally
with the entire shopping carts. Customers can add or delete items in the cart.
4. Uploading ‘New Items’ in each category of products in the Shop.
5. Maintaining database of regular customers of different needs.
6. Shop employees are responsible for internal affairs like processing orders, assure home
delivery, getting customer's delivery-time feedback, updating order's status and
answering client's queries online.
7. Feedback mechanism, so that customers can give feedback for the product or service
which they have purchased. Also, facility rating of individual products by relevant
customers.

Furthermore, KrishiOn contributes to data accuracy and compliance by facilitating easy

record-keeping and generating detailed reports. This not only aids in decision-making but also

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KrishiOn: Inventory Manager for Fertilizer Shops

assists shop owners in adhering to regulatory requirements and industry standards. The system's
user-friendly interface and intuitive design make it accessible to individuals with varying levels of
technological expertise, promoting widespread adoption within the fertilizer retail community.
Implementing KrishiOn effectively could lead to increased operational efficiency, reduced costs,
and better decision-making for fertilizer shop owners. It aligns with the broader trend of
digitization and automation within the agriculture industry, contributing to the modernization of
agricultural supply chains.
In conclusion, KrishiOn's role in revolutionizing inventory management for fertilizer shops
extends beyond mere organization and control. It signifies a strategic investment for businesses
aiming to enhance productivity, reduce operational costs, and contribute to the sustainable growth
of the agricultural sector. As the agricultural landscape evolves, KrishiOn stands as a pivotal tool,
empowering fertilizer retailers to thrive in an increasingly competitive and dynamic market.

1.4 Intended Audience and Document Overview

1.4.1 Intended Audience
KrishiOn, an inventory manager designed for inventory management in fertilizer shops,
caters to a specific audience within the agricultural sector. Targeting proprietors and managers of
fertilizer stores, this robust system aims to streamline and enhance the overall efficiency of
inventory-related operations. The primary audience includes individuals involved in the day-to-
day management of fertilizer stocks, sales.
Fertilizer shop owners, agricultural supply store managers, and personnel responsible for
maintaining optimal inventory levels are the intended users of KrishiOn. These individuals seek
a comprehensive solution to address the challenges associated with inventory management, such
as tracking product availability, managing stock levels, and ensuring timely restocking of
fertilizers. The application is tailored to meet the unique needs of this audience, providing a user-
friendly interface and features that facilitate seamless management of fertilizer inventory.
By leveraging KrishiOn, users can expect to optimize their inventory processes,
minimize stockouts, and enhance overall business productivity. The system's offline desktop
nature ensures accessibility and functionality even in areas with limited or unreliable internet
connectivity, catering to the diverse geographical locations where fertilizer shops operate.
Ultimately, KrishiOn is positioned to empower fertilizer shop owners and managers, enabling

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KrishiOn: Inventory Manager for Fertilizer Shops

them to make informed decisions, reduce operational complexities, and contribute to the
sustainable and efficient functioning of the agricultural supply chain.

1.4.1 Document Overview

KrishiOn is a comprehensive inventory manager designed to streamline and enhance
inventory management for fertilizer shops. This robust system is tailored to meet the unique needs
of businesses in the agricultural sector, providing a user-friendly interface and powerful features
to optimize operations.
At its core, KrishiOn focuses on simplifying the complex task of managing fertilizer
inventory. The system allows users to efficiently track stock levels, monitor product expiration
dates, and receive alerts for low inventory, ensuring that the shop always has an accurate and up-
to-date understanding of its product availability. This proactive approach helps prevent stockouts
and minimizes the risk of overstocking, ultimately contributing to improved overall business
efficiency. Moreover, KrishiOn offers a range of tools to facilitate seamless order processing.
With features such as easy order creation, quick product lookup, and automated order tracking,
this not only enhances Fertilizer shop owners’ satisfaction but also contributes to maintaining a
healthy and responsive supply chain.
In conclusion, KrishiOn stands out as a versatile and user-friendly inventory manager
specifically tailored for fertilizer shops. By addressing the unique challenges of inventory
management in the agricultural sector, it empowers businesses to optimize their operations,
enhance customer satisfaction, and contribute to the overall success of the enterprise.

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KrishiOn: Inventory Manager for Fertilizer Shops

2. Proposed System

2.1 Literature survey

Sr. No. App name Modules Remark

1. Zoho Inventory 4 Doesn’t look attractive, and provide

very short information

2. TradeGecko 3 Doesn’t look attractive, and have

less modules for the easier use.

2.2 Existing System

The existing inventory management systems designed for fertilizer shops exhibit
several drawbacks that hinder their efficiency and effectiveness. Firstly, many of these systems
lack real-time synchronization capabilities, making it challenging to maintain accurate and up-
to-date inventory records. This can lead to discrepancies between the physical stock and the
system data, resulting in potential stockouts or overstock situations. Additionally, the user
interfaces of some of these systems are often outdated and not user-friendly, requiring extensive
training for the staff to navigate through the functionalities. Limited scalability is another
prevalent issue, as these systems may struggle to adapt to the growing needs of a fertilizer shop,
especially when dealing with an expanding product range or increased transaction volume.
Moreover, data security is a concern, as some systems may not implement robust
encryption methods, putting sensitive inventory and customer information at risk of unauthorized
access. The lack of integration with other business processes, such as sales and financial
management, further hampers overall operational efficiency. In light of these drawbacks, there is
a clear need for a more modern and integrated approach to inventory management systems in the
context of fertilizer shops to address these limitations and optimize business processes.
Additionally, scalability issues may arise with existing systems. As the fertilizer shop
expands its operations, the existing system may struggle to accommodate the growing volume of
data and transactions efficiently. This limitation could potentially hinder the business's ability to
adapt to changing market demands and seize new opportunities for growth.

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KrishiOn: Inventory Manager for Fertilizer Shops

2.3 Proposed system

The proposed system, KrishiOn, is an inventory management system designed for
fertilizer shops. The proposed system is a comprehensive and efficient solution designed to meet
the unique needs of fertilizer shops. The system aims to streamline and enhance fertilizer
inventory management, providing a user-friendly interface for optimal use.
The core functionality of the system revolves around robust inventory tracking and
control. It enables the seamless recording of incoming and outgoing fertilizer stock, allowing
the user to monitor current levels and anticipate reordering needs. The system also integrates
features such as batch tracking, ensuring traceability of each product and facilitating compliance
with regulatory requirements.
To enhance the user experience, the proposed system incorporates intuitive data entry
forms and visually informative dashboards. These elements are designed to minimize the
learning curve and enable users to effortlessly navigate through the application. Additionally,
the system provides advanced search and reporting functionalities, empowering users to retrieve
specific information swiftly and generate insightful reports for informed decision-making.
In conclusion, the proposed KrishiOn inventory management system for fertilizer
shops presents a tailored solution for offline desktop applications, addressing the specific needs
of the industry. By focusing on user-friendliness, offline functionality, and robust security
measures, the system aims to optimize the management of fertilizer inventory, ultimately
contributing to increased efficiency and informed decision-making in the agricultural sector.

2.4 Feasibility Study

A feasibility study for KrishiOn, an inventory management system tailored to a
Fertilizer shop is crucial to assess the viability & potential benefits of implementing such a
system. The primary objective is to determine whether the investment in an inventory manager
system is justified & if it aligns with the specific needs & operational dynamics of the fertilizer
business.
The feasibility study explores the potential benefits of an inventory management
system, including enhanced accuracy in stock levels, reduced carrying costs, minimized
stockouts, & improved order fulfillment. The study includes the cost-benefit analyses, return on
investment calculations, & key performance indicators to quantify the potential advantages.

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KrishiOn: Inventory Manager for Fertilizer Shops

2.5 Specific Requirements

2.5.1 Hardware Component

The system will run on different hardware gadgets. Below are the minimum Hardware
Requirements for the smooth running of the system:

Hardware Requirement:
1. Processor: Intel Core 2/ i3/ i7/ i9
2. RAM: 2GB or Above
3. ROM: 8GB or Above
4. Operating System: Window 7/ 8/ 10

2.5.2 Software Requirements

The system will run on different hardware gadgets. Below are the minimum Software
Requirements for the smooth running of the system:

Software Requirements:

1. Operating Systems: Windows 7/ 8/ 10

2. Back-End Language: MySQL
3. Front-End Language: Java
4. IDE: Eclipse

2.6 Project Modules

Description of Modules:
1. Add Employe:
i. Basic Information: Include fields for employee's full name, date of birth, gender,
and contact number.
ii. Address Details: Fields for the employee's address, including city, state, and ZIP
code.
iii. Job Details: Specify the job title, department, and date of employment.
iv. Access Permissions: If your system has multiple user roles, set the appropriate
access level for the employee (e.g., admin, sales, inventory manager).

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KrishiOn: Inventory Manager for Fertilizer Shops

v. Salary Information: If applicable, add fields for salary details, such as salary
amount, payment frequency, and payment method.

2. Customer profile: The system allows to collect, store, and manage various customer data
points, including contact information, purchase history, preferences, and any other relevant
information that can help create a detailed customer profile.

3. Product:
i. Product Name: The name of the fertilizer or related product.
ii. Product Code/ID: A unique identifier for each product.
iii. Description: Detailed information about the product, including its composition,
usage instructions, and any other relevant details.
iv. Category: Categories of fertilizers such as organic, inorganic, liquid, granular, etc.
v. Manufacturer Information: Details about the company that manufactures the
product.
vi. Price: The cost of the product per unit.
vii. Unit of Measurement: Whether the product is sold by weight (kg, g) or volume
(liters, gallons).

4. Edit product:
A. Adding a New Product:
i. Access Control: The admin user logs into the system using a unique username and
password, ensuring secure access.
ii. Product Information Form: The admin accesses a form where they can input details
about the new product. This form may include fields such as product name, description,
category (fertilizer type), quantity, price per unit, manufacturer information, expiry
date (if applicable), etc.
B. Deleting an Existing Product:
i. Product List: The admin accesses a list of existing products in the inventory. This list
provides information about each product, including its ID, name, quantity available, etc.
ii. Selection: The admin selects the product(s) they want to delete. This can be done
through checkboxes next to each product or by entering the product ID.

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KrishiOn: Inventory Manager for Fertilizer Shops

iii. Confirmation: The system asks for confirmation to ensure that the deletion action is
intentional, preventing accidental deletions.

5. View product: Integration with Point-of-Sale systems allows for the seamless
synchronization of sales data with inventory levels, providing real-time updates and
preventing discrepancies between sales records and actual stock levels.

6. Stock report: The system often provides tools for generating reports and analyzing data
related to inventory turnover, sales trends, and stock availability, a log of all stock
movements (purchases, sales, returns) for each product. This information helps in making
informed decisions about purchasing, pricing, and overall inventory
management strategies.

7. Invoices: The system facilitates the creation and management of invoices, allowing
businesses to generate and send invoices to customers for products or services provided. It
automates the invoicing process, ensuring accurate billing and timely payment collection.

8. Sales history:
i. Invoice Number: Each invoice is usually assigned a unique identification number for
reference.
ii. Customer Information: Name, address, contact details of the customer making the
purchase.
iii. Product Details: Name of the fertilizer product, Quantity purchased, Price per unit,
Total price for each product.
iv. Date and Time: The date and time when the sale was made.
v. Payment Information: Total amount paid.
vi. Status: Paid, unpaid, pending, etc.

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KrishiOn: Inventory Manager for Fertilizer Shops

3. Analysis and Design

3.1 Use case Diagram

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KrishiOn: Inventory Manager for Fertilizer Shops

3.2 ER Diagram

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KrishiOn: Inventory Manager for Fertilizer Shops

3.3 Sequence Diagram

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KrishiOn: Inventory Manager for Fertilizer Shops

3.4 Screen Layout

1. Admin login

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KrishiOn: Inventory Manager for Fertilizer Shops

2. Admin Dashboard

3. Employee Registration

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KrishiOn: Inventory Manager for Fertilizer Shops

4. Employee Login

5. Product Registration

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KrishiOn: Inventory Manager for Fertilizer Shops

6. Customer Registration

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KrishiOn: Inventory Manager for Fertilizer Shops

3.5 Table Design

1. Employee Report

2. Product Report

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KrishiOn: Inventory Manager for Fertilizer Shops

3. Customer Report

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KrishiOn: Inventory Manager for Fertilizer Shops

3.6 Test Procedures

Creating test procedures for the KrishiOn Inventory Management System for a Fertilizer
shop involves a systematic approach to ensure that the software functions correctly, meets user
requirements, and is free of bugs. Below is a sample outline of test procedures you might consider:
1) Functional Testing:
i. Login and User Authentication:
1. Verify that users can log in with valid credentials.
2. Confirm that the system denies access with incorrect credentials.
ii. Dashboard: Check that the dashboard displays relevant information (inventory levels,
sales, etc.).
iii. Product Management:
1. Test adding new fertilizer products.
2. Verify the system updates inventory quantities accurately.
iv. Customer Management: Verify that customers can be added, edited, and deleted.
v. Reporting: Test the accuracy of generated reports (customer reports, product reports,
employee reports, etc.).
vi. Search Functionality: Check that the search function returns accurate results.

2) Performance Testing:
i. Load Testing: Simulate a high volume of concurrent users to ensure system stability.
ii. Response Time: Measure the response time for critical functions under normal and peak
loads.

3) Security Testing:
i. Access Controls: Verify that users can only access the features and data they are
authorized to.
ii. Data Encryption: Ensure sensitive data (e.g., user credentials) is encrypted during
transmission.
4) Usability Testing:
i. User Interface: Verify that the interface is user-friendly and intuitive.
ii. Navigation: Check that users can easily navigate through different modules.

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KrishiOn: Inventory Manager for Fertilizer Shops

5) Error Handling:
i. Input Validation: Test the system's response to invalid inputs.
These procedures provide a comprehensive testing framework for the KrishiOn Inventory
Management System. Adjust the specifics based on the features and requirements of your
particular system.

3.7 Future Scope

The future scope of KrishiOn, an inventory management system for fertilizer shop, could
be broad and dynamic. Here are several potential areas for future development and enhancement:
1. Integration with Online Platforms: Considering integrating KrishiOn with online platforms
or marketplaces. This would allow the fertilizer shop to expand its reach and potentially
attract a larger customer base.
2. Mobile Application: Develop a mobile version of KrishiOn to enable users to manage
inventory, sales, and other operations on the go. This could be beneficial for users who prefer
mobile devices or need real-time access to information.
3. Mobile Application: Develop a mobile version of KrishiOn to enable users to manage
inventory, sales, and other operations on the go. This could be beneficial for users who prefer
mobile devices or need real-time access to information.
4. Analytics and Reporting: Enhance the reporting and analytics capabilities of KrishiOn.
Implement advanced data analysis tools to generate insights into sales trends, popular
products, and seasonal variations. This can help shop owners make informed decisions and
optimize their inventory.
5. User Training and Support: Develop comprehensive training modules and support materials
for users. This is essential for ensuring that the fertilizer shop staff can maximize the benefits
of KrishiOn and adapt to any future updates.
6. Compliance and Regulations: Stay updated with agricultural and environmental regulations
related to fertilizer sales. Implement features to ensure compliance with local and national
regulations, making it easier for the shop to adhere to legal requirements.
7. Customer Relationship Management (CRM): Implement Customer Relationship
Management features to track customer preferences, purchase history, and feedback. This can
help the fertilizer shop personalize customer interactions, offer loyalty programs, and improve

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KrishiOn: Inventory Manager for Fertilizer Shops

overall customer satisfaction.

8. Barcode and RFID Integration: Integrate barcode and RFID technology to streamline
inventory tracking and reduce errors in data entry. This can enhance efficiency and accuracy
in managing stock.
9. Supply Chain Management: Extend the system to manage the entire supply chain, from
procurement to distribution. This can include features for tracking shipments, managing
suppliers, and optimizing inventory levels based on demand forecasts.

By considering these aspects, KrishiOn can evolve into a comprehensive and

indispensable tool for fertilizer shops, offering not only inventory management but also
contributing to the overall efficiency and growth of the business.
3.8 Sample Code

import java.awt.Color;
import java.awt.Font;
import java.awt.event.ActionEvent;
import java.awt.event.ActionListener;

import javax.swing.*;

public class Admin

{
JMenuBar menuBar;
JMenu File;
JMenu Sales;
JMenu Employee;
JMenu Purchase;
JMenu logout;
JMenu profile;
Admin()
{

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KrishiOn: Inventory Manager for Fertilizer Shops

ImageIcon image =new ImageIcon("logo.png");

menuBar=new JMenuBar();

File=new JMenu("File");
Sales=new JMenu("Sales");
Employee=new JMenu("Employee");
Purchase=new JMenu("Purchase");
profile=new JMenu("Profile");
logout=new JMenu("Logout");

menuBar.add(File);
menuBar.add(Sales);
menuBar.add(Employee);
menuBar.add(Purchase);
menuBar.add(profile);
menuBar.add(logout);

JMenuItem psd=new JMenuItem("Change Password");

profile.add(psd);

Employee.addActionListener(new ActionListener() {
public void actionPerformed(ActionEvent e)
{
new Employee();
}
});

psd.addActionListener(new ActionListener() {
public void actionPerformed(ActionEvent e)
{

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KrishiOn: Inventory Manager for Fertilizer Shops

if(e.getSource()==psd)
{
new password();
}
}
});

JLabel welcome=new JLabel();

welcome.setText("Welcome Back");
welcome.setFont(new Font(null, Font.BOLD, 25));
welcome.setBounds(140, 50, 250, 40);
//welcome.setHorizontalAlignment(JLabel.CENTER);
welcome.setForeground(Color.BLUE);
welcome.setVisible(true);

JButton Eadd=new JButton();

Eadd.setText("Employee View");
Eadd.setBounds(50, 200, 150, 50);
Eadd.setForeground(Color.WHITE);
Eadd.setBackground(new Color(51,153,255));
Eadd.setFocusable(false);
Eadd.setFont(new Font(null, Font.PLAIN, 15));
Eadd.setVisible(true);

Eadd.addActionListener(new ActionListener() {
public void actionPerformed(ActionEvent e)
{
if(e.getSource()==Eadd)
{
new Employee();
}

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KrishiOn: Inventory Manager for Fertilizer Shops

}
});

JButton Cadd=new JButton();

Cadd.setText("Customer Registration");
Cadd.setBounds(220, 200, 200, 50);
Cadd.setForeground(Color.WHITE);
Cadd.setBackground(new Color(51,153,255));
Cadd.setFocusable(false);
Cadd.setFont(new Font(null, Font.PLAIN, 15));
Cadd.setVisible(true);

Cadd.addActionListener(new ActionListener() {
public void actionPerformed(ActionEvent e)
{
if(e.getSource()==Cadd)
{
new customer();
}
}
});

JButton Stockreport=new JButton();

Stockreport.setText("Stock Report");
Stockreport.setBounds(50, 270, 150, 50);
Stockreport.setForeground(Color.WHITE);
Stockreport.setBackground(new Color(51,153,255));
Stockreport.setFocusable(false);
Stockreport.setFont(new Font(null, Font.PLAIN, 15));
Stockreport.setVisible(true);

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KrishiOn: Inventory Manager for Fertilizer Shops

Stockreport.addActionListener(new ActionListener() {
public void actionPerformed(ActionEvent e)
{
if(e.getSource()==Stockreport)
{
new stock();
}
}
});

JButton Padd=new JButton();

Padd.setText("Add Product");
Padd.setBounds(247, 270, 150, 50);
Padd.setForeground(Color.WHITE);
Padd.setBackground(new Color(51,153,255));
Padd.setFocusable(false);
Padd.setFont(new Font(null, Font.PLAIN, 15));
Padd.setVisible(true);

Padd.addActionListener(new ActionListener() {
public void actionPerformed(ActionEvent e)
{
if(e.getSource()==Padd)
{
new productreg();
}
}
});

JFrame frame3 =new JFrame();

frame3.setSize(500, 500);

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KrishiOn: Inventory Manager for Fertilizer Shops

frame3.setTitle("Admin Portal");
frame3.setLayout(null);
frame3.setVisible(true);
frame3.getContentPane().setBackground(new Color(155,250,215));
frame3.setIconImage(image.getImage());
frame3.setJMenuBar(menuBar);
frame3.add(welcome);
frame3.add(Eadd);
frame3.add(Cadd);
frame3.add(Stockreport);
frame3.add(Padd);

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KrishiOn: Inventory Manager for Fertilizer Shops

4. Conclusion

4.1 Limitations & Conclusion

4.1.1 Limitations
The KrishiOn, an inventory management system for a fertilizers shop can provide
numerous benefits, but it may also have certain limitations. Here are some common limitations
associated with such systems:

1. Initial Setup Cost: Implementing an Inventory Management System requires an initial

investment in hardware, software, and possibly training for the staff. For small businesses,
this upfront cost can be a significant barrier.
2. Ongoing Maintenance Costs: The system may require regular updates, maintenance, and
technical support. These ongoing costs can add up over time and may strain the budget of
a small fertilizer shop.
3. Complexity: Inventory management system can be complex to set up and use, especially
for businesses with limited technological expertise. This complexity can lead to errors in
data entry or inefficient use of the system.
4. Integration Issues: Compatibility with existing systems or software can be a challenge.
Ensuring seamless integration with other business processes and tools is crucial for
optimal functionality.
5. Data Accuracy: The accuracy of the system depends on the quality of the data input. If
there are errors in data entry or if there are discrepancies between physical inventory and
the system records, it can lead to misinformation and affect decision-making.
6. Staff Resistance: Employees may resist the adoption of new technology due to a lack of
training or a reluctance to change established workflows. This can hinder the effective
implementation of the Inventory Management System.
7. Dependency on Technology: If there are technical issues or system failures, the business
operations may be disrupted. Heavy reliance on technology makes the business vulnerable
to downtime and potential losses.
8. Security Concerns: Storing sensitive inventory and business data electronically poses

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KrishiOn: Inventory Manager for Fertilizer Shops

security risks. Unauthorized access or cyberattacks can compromise the confidentiality

and integrity of the data.
9. Customization Challenges: Finding an off-the-shelf solution that perfectly fits the unique
needs of a fertilizer shop can be challenging. Customizing the system to match specific
requirements may be expensive and time-consuming.

To address these limitations, it's essential for businesses to carefully assess their
requirements, choose an appropriate system, provide adequate training for staff, and regularly
review and update their inventory management processes.

4.1.2 Conclusion
The KrishiOn Inventory Management System for Fertilizer Shops represents a significant
leap forward in streamlining and enhancing the operations of fertilizer retailers. Through careful
analysis, thoughtful design, and robust implementation, this project aims to address the unique
challenges faced by fertilizer shops in managing their inventory efficiently. As we conclude this
project, several key takeaways and conclusions emerge:

1. Efficient Inventory Control: KrishiOn empowers fertilizer shop owners to exercise precise
control over their inventory. With feature such as stock level alerts, the system ensures that
stockouts and overstock situations are minimized, leading to improved operational efficiency.
2. User-Friendly Interface: The user interface of KrishiOn is designed with simplicity and
user-friendliness in mind. This ensures that even individuals with limited technical expertise
can easily navigate the system, input data, and retrieve relevant information. Training
requirements for shop staff are minimal, reducing the time and resources needed for
onboarding.
3. Cost Savings and Resource Optimization: By automating various aspects of inventory
management, KrishiOn contributes to cost savings and resource optimization. The reduction
in manual labor for tracking inventory, managing stock levels translates into more efficient
use of human resources and potentially lower operational costs.
4. Scalability: The architecture of KrishiOn is scalable, allowing it to grow alongside the
business. Whether a fertilizer shop expands its product offerings, opens new branches, or
experiences increased sales volume, the system can adapt to accommodate these changes

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KrishiOn: Inventory Manager for Fertilizer Shops

without sacrificing performance or functionality.

5. Accuracy and Real-time Tracking: The IMS has successfully replaced manual inventory
tracking, significantly reducing the likelihood of errors. Real-time tracking of stock levels
allows for better decision-making, preventing stockouts and overstock situations. This, in
turn, contributes to improved customer satisfaction by ensuring product availability.

In conclusion, the KrishiOn, Inventory Management System is not merely a tool; it is a

strategic asset for fertilizer shops seeking to thrive in a competitive market. By leveraging
technology to enhance operational efficiency, improve decision-making, and optimize resources,
KrishiOn stands as a testament to the transformative power of innovative solutions in the
agricultural retail sector. As we look to the future, the ongoing support and evolution of KrishiOn
promise to further empower fertilizer retailers in navigating the complexities of inventory
management and sustaining long-term success.

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4.2 Bibliography

1. Thinking in Java by Bruce Eckel.

2. MySQL 8 Query Performance Tuning by Jesper Wisborg Krogh.

3. High Performance MySQL by Barren Schwartz.

4. Headfirst Java by Kathy Sierra and Bert

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