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Glass
Glass
98--106, 1996
~ Pergamon Copyright © 1996 Elsevier Science Ltd
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0263-2373(95)00052-6 0263-2373/96 $15.00 + 0.130
Chaos, Non-linear
Systems and Day-to-day
Management
NEIL GLASS, Gemini Consulting, Copenhagen
We hear a lot about Chaos and Non-linear Systems A new set of theories is heading our way. The concepts
Theory, but nobody has yet provided an accessible of 'non-linear systems' and 'chaos'. These may turn out
and practical guide as to how these can realistically to be very useful to managers. Like all powerful models,
be applied in day-to-day management. If anything, they may have the potential to help us structure and
many of the 'experts' have made the whole area understand what we have observed or sensed, clearly
express what we have intuitively felt, but not yet put
complex and impenetrable for normal people. This into words, and develop new insights into the way we
article shows how managers can quickly apply and view and manage our organisations.
get benefits from understanding such concepts as
"attractor points', 'damping and amplifying effects' On the other hand, these concepts may be very
and 'self-reinforcing virtuous and vicious spirals'. It pedantically explained to us, their proponents may have
also draws out key insights about setting strategic the arrogance to believe that they have found the one
direction and encouraging organisational learning in answer to all organisations' problems and that the new
a chaotic environment. This article makes Chaos theories replace, rather than extend, previous thinking,
Theory accessible and useful in day-to-clay applying them may involve such a complicated and
management. impractical application of higher mathematics, that we
reject them as being interesting for academics, but
irrelevant to the real world. A recent leading text on
applying non-linear methods to management, for
example, 'helpfully' informed us that:
Figure Z In More Compiox, Non-Ilnoar S y a t o m ~ AoUons oan give Outoomea~ Whioh are Unexpootod and
Oppoadto to Thoeo Intondod
'1'
By applying some
Everyone is satisfied It's in a so-called 'mature
industry' so none of the simple new technology
that you've got rid of a (electronics) the new
liability and your competitors are very
active owner relaunches the
reputation is enhanced business
Figure 3 Many 'Logical' Strategic Decisions turn out to be Wrong due to Changes in the Environment
effect have broken down and many actions can lead interest rates, have shown that applying this simple
to quite unexpected (positive or negative) interest rate lever is no longer effective.
consequences.
Some examples of this new situation (in economics and In forming company strategy, similarly, the simplistic
in management) will hopefully show how important it is use of traditional models can lead to apparently logical
for us to understand the implications. (but, in hindsight, apparently incompetent) decisions.
Figure 3 shows how, in the face of rapid technological
In economics, for example, using simple mechanistic and market changes, an apparently rational decision to
models, like raising interest rates to boost the value of a sell off a division classed as a 'dog' can go horribly
currency, completely underestimate many of the forces wrong.
at work. Too often, the result is the opposite of that
intended (see Figure 2).
And in operations management supposedly straight-
The inexorable rise in the value of the Yen, in spite of forward actions (like cutting personnel numbers to
Japan's low interest rates, and the equally inexorable fall improve profitability) can sometimes, almost perversely,
in Sterling, in spite of the UK's comparatively high seem to explode in your face as shown in Figure 4.
1 Cut staff
f
3 Political
5 Declining
costs infighting customer service
2 Pe~ople try to
protect departments 6 Loss in sales
2 Profitability
increases
an,,%.. 'coC's'
7 Need for more
cost-cutting
Moving from 'Damping' to 'Amplifying' Often it seems that some organisations can do nothing
Actions wrong. Japanese carmakers, for example - if you allow
access to a market, they will compete on better quality
In linear systems, you primarily use 'negative' or and features for a lower price. Yet if you restrict access,
'damping' feedback to bring the system back into they can use the fact that demand outstrips supply to
equilibrium. Here your belief is that there is a state of raise prices and extract higher profits. However, there
equilibrium (unemployment being around 7 per cent or are other organisations that seem to try every trick
your firm controUing 30 per cent of the market or return under the sun, yet nothing can slow down their
on investment being 14 per cent, for example) and that it relentless decline. The continuing de-industrialisation of
is desirable to always try to return to this state. Your the British economy, in spite of scores of govemment
state of mind is 'what actions can we take to return to initiatives to boost industry, investment and training,
the desired equilibrium?' might be an example of this.
In non-linear systems, you have what is called 'positive In stable equilibrium, actions tend to have very clear
amplifying' feedback. As the world is seen as inherently outcomes. You increase advertising spend, and sales will
unstable, very small actions can be amplified to have increase, you add an extra shift and production volume
major consequences. Nobody could have guessed that wiU go up. However, in chaos, actions tend to have
by simply changing its focus from large to small bikes, expected and also unexpected (both positive and
Honda, a small virtually unknown Japanese manufac- negative) outcomes because changes or complex
turer, would swamp the US market. interactions of factors amplify consequences. Very
quickly, small actions can launch you into vicious or
Sudden shifts in technology, taste or regulations, and virtuous spirals with unforeseen consequences.
there have been many in recent years, can hugely
amplify small actions - Apple and Microsoft's incredible
growth were a result of breakthroughs in technology You launch an advertising campaign to gain some
matching an untapped market need and being brilliantly market share. A competitor takes fright and re-examines
exploited. their relations with their advertising agency. They realise
that, having been with the agency ten years, they are no
longer a 'glamour' account for the creative department
A manager's ways of thinking and acting are quite and so are getting poor service from junior staff and an
different if they see the world as being in something near
unsatisfactory campaign quality. They move their
stable equilibrium, than if they believe they are operating
account to a new agency. Anxious to make its mark,
in chaos (see Figure 6).
the new agency puts its best people on the account.
They come up with a great campaign and you get
In stable equilibrium, the manager is constantly trying to slaughtered in the market.
bring a situation back to a pre-planned state - in chaos,
managers have goals, but are also looking for the kind of
positive amplification, which can give extraordinary, All you were trying to do was grab a few points of
rather than just ordinary, results. market share to satisfy your newly appointed boss, who
wanted to make his mark. But you end up pushing your
main competitor into a more aggressive mode, which
results in them taking from you the extra market share,
Creating your own Self-reinforcing Positive you had hoped to steal from them.
Spirals
Linked closely to this idea of positive amplification, is Using the format of Figures 2 and 4, we can show how
the concept of self-reinforcing spirals. this vicious spiral quickly develops as shown in Figure 7.
Plan
Time
~ 1 You
increase
2 Gain a few extra points advertising I
in market share so your spend
new boss can prove he
has made his mark 5 Market moves to new
position, where
competitor has gone
from 15 to 30% share,
mostly at your expense
And, of course, once your competitor gains that extra Many attractor points are obvious - if a firm brings a
market share, they can attract better people, achieve new factory on stream, available volume rises to a new
higher profitability by putting more volume through level and pressure to lower prices increases or if
their factories and can use their improved position to consumer taste shifts towards large family transporters
increase their bargaining power with customers and or small city cars, then demand for cars may increase for
suppliers. This gives them more to spend on advertising, a while to a new level as people move over to the new
strengthening their market position, improving their fashion.
profitability further and so on. Your competitor is now
on a self-reinforcing positive spiral. It's going to be However, too often managers act as if these attractor
awfully difficult for you to catch them up, unless you can points or plateaux did not exist, for example, a car
find a positive self-reinforcing cycle of your own. maker, seeing the growth in large family transporters,
entered the market five years after a competitor on the
Once you start to understand that chaos can so easily assumption that the rapid rate of growth would
lead to self-reinforcing positive or negative spirals you continue. What actually happened was that sales levelled
are no longer prepared to cede small temporary off at a new attractor point and the late entrant
advantages to competitors, because you understand significantly overestimated market demand.
how quickly these can be tumed into self-reinforcing
positive spirals for your competitor and negative self- For most FMCG companies, their customer base has
reinforcing spirals for you. You are always on the look shrunk from several thousand retail customers taking
out for small advantages, however insignificant they 70-80 per cent of their volume to about 10 customers
may appear at the time, because you realise that these now accounting for 70-80 per cent of volume. Treat one
can often be quickly amplified into a self-reinforcing of those customers badly and be downgraded as a
positive spiral for you. supplier or even delisted and you don't just temporarily
lose a couple of per cent sales. You move to a new and
much lower attractor point, you give away a heaven-
Using 'Attractor' Points sent opportunity to a competitor and it's incredibly
difficult to rise back again to the previous attractor point.
While a stable equilibrium mindset has a tendency to see
developments in terms of regular trends, chaos thinking As markets grow, they do not just add consumers
views developments as lurching from one temporary regularly as in figure 8a. Instead, they add new consumer
state of semi-stability to the next. For example, segments with different needs and tastes (Figure 8b).
equilibrium thinking might believe a market will grow And as each new segment joins, the sales level rises to
by 3-5 per cent a year (see Figure 8a). The chaos view the next attractor point. So if you are slow in keeping up
might be that, although it grows by 3-5 per cent a year with a market's development, you do not just miss a few
averaged out over the long term, the actual growth will thousand consumers, you may miss a whole new
come in fits and starts (see Figure 8b) with periods of segment and fall irreparably behind
rapid growth and then plateaux. These temporary
plateaux are called 'attractor points', because for a In chaos, organisations can quickly slip down to or rise
period a system's behaviour seems attracted to their up to new attractor points. There is often more at stake
level. with each management move or oversight than most
Market growth
4..-.-.- ~" 5
ctor' points
2
(a) w (b)
Time Time
Figure 8e Equilibrium View Figure 8b Chaos View
organisations realise. If managers really understood and Honda wanted to make inroads into the export market
internalised the potential negative results of inaction - for large motor bikes. They tried Southeast Asia and
allowing service levels to slip, allowing burned-out failed. They tried the US and were having little success
executives to while away their time to retirement in key till some customers expressed interest in the small
positions, running a boring advertising campaign too 'Supercub' motorcycles, the Honda staff used for their
long because of the cost and political implications of errands. Honda had not tried to market these in the US
withdrawing it or adopting a 'wait and see' attitude with as 'they seemed wholly unsuitable for the US market
a new technology application in their market, they where everything was bigger and more luxurious'.
would not be so laid back about their own or their Honda quickly responded to this interest, changed focus
organisation's slowness to act. from large to small bikes and within five years
dominated the US market. While other companies would
probably have given up or fought an uphill struggle with
Building S t r a t e g y - f r o m 'Detailed P l a n n i n g ' their original strategy to sell large bikes, Honda had built
to 'Strategic I n t e n t ' an organisation that could quickly identify and adapt to
new opportunities within a general shared goal.
If we believe that the environment is not inherently
stable, then we know that our industry will be regularly Strategic success here derived, not from detailed
shaken by a series of, to some extent unpredictable, strategy, but from a statement of clear and ambitious
shocks. So it is pointless for executives to lay out an goals and from creating a cohesive, entrepreneurial and
extremely detailed, top down five year strategy. The learning culture, enabling people to seize the
likelihood is that we will be thrown way off course long opportunities to achieve those goals.
before we have implemented our great plan. Moreover,
the people who are going to have to identify and cope
with the unpredictable shocks are not only executives, Encouraging Organisational Learning-
but mainly those closest to customers, technology 'Single' to 'Double' Loop
developments and the market. If these people are
hemmed in by a very detailed strategic plan, they are The Honda example above illustrates another key
going to be unable to respond effectively. implication of operating in chaos - the need for
management to create an organisation that is capable
So the development of strategy needs to move from a of learning, so it can, like Honda, adapt to new
model, where you produce very detailed planning to a situations. It is generally thought that there are two
more flexible approach based on setting a fairly clear types of learning - 'single' and 'double' loop.
direction, then continuously adapting the detail to cope
with specific events, threats and opportunities. We must Single loop leaming is when you meet a situation with a
move from a strategic planning mentality to the concept straightforward reaction. Whenever you have peak sales,
of strategic direction or strategic intent. For example, you increase overtime for your employees or whenever
Komatsu set a Strategic Intent to 'Surround Caterpillar'. market share falls below a certain level, you increase
Over the years they used many different methods - low promotional spend or when a supplier delivers poor
prices, Total Quality, JIT, exploiting unexpected market quality, you increase the level of control on their
opportunities and responding rapidly to any moves by deliveries or simply retum them and demand a credit.
Caterpillar. There was no very detailed strategic plan,
but everybody in the company knew and shared the one Double loop leaming means reacting, but at the same
overarching goal. time questioning the assumptions behind your reaction.
For example, instead of just meeting sales peaks with If we believe that organisations are moving towards
expensive overtime, you try to understand the reasons operating in environments which resemble chaos more
for 'those peaks and you look for ways of smoothing than stability, then there are two main types of activity
them out (working with customers or building stock of the organisation must be good at and therefore two
base range items). Some firms even find that it is their main features our reporting systems should measure:
own policies of regular yearly price rises or end of year current operations - are we efficiently making,
rush to meet budget by pushing stock into customers, delivering, serving or whatever our core activity is?;
which actually cause these disruptive and costly demand strategic direction - are we developing our people,
peaks. By analysing the reasons behind events you can customers and suppliers so that when half-expected or
deal with the events themselves and not just react to unexpected threats or opportunities arise, we are aware
their consequences. Or, instead of increasing inspections of them and able to react to them?
on your problem supplier, you would set up meetings
with engineers from both your organisations to see This dual nature of the information we require has led
whether you could jointly solve the problem and maybe to concepts such as 'lag and lead indicators', the
even come up with a better way of making or using the 'executive dashboard' and the 'balanced scorecard'.
problem parts. These are ways of trying to move away from the
obsession of most measurement systems with purely
With single loop learning you would probably just quantifying past financial performance and to also focus
continue passing on the cost of the peak work overtime on ensuring we are building the capability to succeed in
to your customers till one day a competitor offers them a the future.
better price, or you would keep with that unreliable
supplier till one day they caused you a major quality As the faltering performance of many once great
problem and in exasperation you went through the companies has shown, in stable equilibrium, past
expensive process of switching to another. With double financial results may well have been a good guide to
loop leaming, you would have gone deeper to future performance. In chaos (or bounded instability)
understand and deal with the causes of the problems they can often be a very poor indication as to how a
and also look for new and better ways of working. company will prosper in, even the very near, future.