Guideline for ship - instructions for deck watchkeepers in port

Ships cargo handling at port and watchkeeping procedures involve many complexities and careful consideration will need to be made for all aspects of loading and unloading. Summarized below are some basic check items that need to be complied. Cargo watchkeepers should also bear in mind the procedures discussed here are only indicative, not exhaustive in nature and one must always be guided by practices of good seamanship. Watchkeeping duties at ports The duty Deck Officer (OOW) and the crew of the watch shall carry out their duties in compliance with the below procedures: 1. All relevant rules, regulations and laws must be observed at all times

2. The OOW shall observe the weather and report any drastic changes to the Master or the Chief Officer. In one of the following cases, the OOW shall call the Master : Excessive wind velocity If any other abnormal condition has arisen or is expected to arise. 3. Gangway watch and patrols shall be carried out in accordance with the vessels Ship Security Plan. All restricted areas must remain secured or manned. 4. The OOW and the crew of the watch shall periodically monitor the water surrounding the vessel, for marine pollution, especially during de-ballasting and oil transfer operations.

5. While moored at a shore facility, the OOW shall periodically check and tend the gangway and moorings, and take any action necessary to ensure the safe mooring of the vessel, considering local changes in weather and tide, as well as changes in draft due to cargo transfer operations, ballast operations or bunker fuel transfer operations. 6. The vessel must always provide safe access, well illuminated and with a gangway net . 7. In case severe weather is expected, frequency of Mooring checks should be increased, and the possibility of passing extra lines considered. At certain berths, surge caused by passing vessels can cause ropes to part and the deck crew should standby at stations when vessels are scheduled to pass by at close range 8. While at anchor, the OOW shall periodically check the vessels position and immediately notify the Master if dragging suspected. He shall also pay attention to the movement of other vessels in the vicinity and notify Master if any causing concern. 9. Rat guards are to be always in place on mooring ropes while at berth. 10. Deck scuppers are to remain plugged at all times except briefly opened to drain rain water 11. Ballast is not to be overflowed and all DB tanks on containerships must be filled by gravity. 12. Bilges are not to be pumped out 13. The OOW and the crew of the watch shall monitor the emission from the vessels funnel and immediately report any signs of black smoke, soot or sparks to the duty Engineer. 14. Whether at anchor or moored at a shore facility, the OOW shall ensure that all lights, shapes and flags are displayed and sound signals ( at anchor , in fog) used in accordance with the Rules of the Roads (COLREGS). 15. For Tankers and Gas Carriers, the safe operating envelope of the shore arms / connections should be always noted. The deck watch shall initiate Emergency Stop procedure, if the risk of pollution is expected. 16. Prior to taking over the deck watch the relieving officer shall be informed

of the following by the OOW as to: The depth of the water at the berth, the ships draught, tidal data; the securing of the moorings (or anchoring details), the availability of main engine. All work to be performed on board the ship; the nature, amount and disposition of cargo loaded, discharged or remaining, and any ballast operations The crew members required to be on board and the visitors on board; Any other circumstances of importance to the safety of the ship, its crew, cargo or protection of the environment Any ongoing operations and specific port regulations. 17. The OOW shall immediately notify the Master or the Chief Officer if he has any doubt for whatever reason, whether the relieving Deck Officer is physically or mentally fit for duty. 18. In un-manned machinery operation, the OOW shall carry out arrangements for patrol of the Engine Room 19. The OOW shall make a periodical inspection according to the Check List for Watch in Port. 20. When an incident or accident has occurred onboard resulting in any injury, death or damage, the Master is to be notified. 21. These standing orders may be supplemented by additional orders from the Master and the Chief Officer, if required.

Port watch check item for cargo ships- deck officers guideline

Ships cargo handling at port and watchkeeping procedures involve many complexities and careful consideration will need to be made for all aspects of loading and unloading. Following are the basic check item that should be taken into account by deck officer while performing port watch. Cargo watchkeepers should also bear in mind the procedures discussed here are

only indicative, not exhaustive in nature and one must always be guided by practices of good seamanship Instruction from the Master or Chief Officer

Condition of mooring lines Onboard work under way Signals, lights, and shapes now in use Visitors identity, number, and business Fire Patrol maintained? Is movement of other vessels around own vessel being monitored? Is any oil floating on sea around the vessel? "Is any mooring line too slack or tight or broken or cut? Surge / Movement of vessel while alongside wharf?" Are regulation signals, lights, and shapes being displayed? Is height of accommodation ladder proper? Is safety net fitted properly? Is lighting sufficient? Are all scuppers plugged and is deck checked for any oil leakage? Are walkways and decks clear of oil/grease? Confirming matters to be turned over to successor? Necessary items in Logbook entered? Are unpredicted changes in environment being monitored by all available means, to avoid vessel breaking out from berth (weather forecast, tidal range, current etc)?

 Instruction for calling Master or Chief Officer

Ships cargo handling at port involve many complexities and careful consideration will need to be made for all aspects of loading and unloading. A careful consideration should be given while planning watchkeeping arrangements for deck personnel & engineers working in machinery spaces. Applicable Port / Terminal Rules & Regulations should always be complied with.

The Master and Chief Officer may not go ashore simultaneously. Likewise, in the Engine Dept., the Chief Engineer or the 1st Engineer has to be on board at any given time. At least one deck Officer and one deck rating shall be on watch at all times during stay in port. The total complement onboard should be at least 50% in each department, at all times, to be able to deal with any unforeseen event or emergency. The Master or Chief Officer may assign additional personnel for watch duty whenever deemed necessary for whatever reason. The Chief Officer shall prepare and post the port watch schedule on the bridge and in the CCR. The Chief Engineer may do so for his departmental staff. Practice of watch in port The Master may add necessary matters to the Standing Orders as he deems necessary. The gangway (or any other access to the vessel) shall be manned at all times, in compliance with the SSP (Ship Security Plan). Identification and recording of visitors, securing of all restricted spaces and other measures listed in the SSP, commensurate with the Security Level are to be strictly complied with. The applicable MARSEC level board is to be displayed at gangway.

The Chief Engineer should not commence any work that will make the Main engine or vital auxiliaries inoperative, without Masters and Port authoritys permission. A board displaying the vessels estimated departure time and cessation of shore leave should be placed near the gangway. Reference Rules : STCW 95 Section A-V/2 Part 4-3, PERFORMING THE DECK WATCH

Procedures for smuggling prevention - guideline for ship

Preventive measures against unauthorised boarding aboard The Master shall endeavor to prevent unauthorized boarding aboard by Access control in line with provisions of SSP (Ship Security Plan). Procedures for onboard search The Master shall, as he deems necessary, conduct search of all accessible parts of ship including crew cabins for illegal Contraband Goods. In areas of high risk and/or if specific information has been received by the vessel, additional searches to be made.

What are Contraband items ? Contraband Goods mean narcotics, stimulants, guns, swords, animals, plants, and other products, the possession, transport and sale of which, are prohibited by laws of the country of flag or calling port of the vessel. Restricted areas All restricted areas must be locked (or sealed where safety prevails over the need for security) at all times (unless manned). This, while preventing unauthorized intrusion also assists in quick monitoring and search checks The Master shall use ship-specific Search checklists

The Master shall designate crew members for the search The Master shall inspect crew personal belongings as well when necessary. If any Contraband Goods are discovered by the search, the Master shall place such goods under his control, and report to the Company immediately. Note: Do not touch such discovered goods as far as possible. Drugs, in particular, must be treated very carefully, since inhalation, and sometimes, only skin contact is dangerous. The Master shall enter the record of full or partial search with results of the search, in the log book.

Additional measures for vessel calling U.S.A. Ports The onboard search shall be carried out without fail, in one of the following cases and results entered in the deck log book : Just before sailing for a U.S. port Soon after sailing for a U.S. port Prior to arrival at the 1st U.S. port The Master shall put up the poster of Prevention of Drug Smuggling at public spaces such as Mess rooms and Ships offices.

Reference publications Ship Security Plan (SSP) Drug Trafficking and Drug Abuse (ICS) Guidelines for the Control of Drugs and Alcohol Onboard Ship (OCIMF)

Oceangoing cargo vessels mooring procedures involve many complexities and careful consideration will need to be made for safe berthing and unberthing from ports. Following are the basic guideline that should be taken into account by deck officer while performing mooring operations. The procedures explained here are only indicative, not exhaustive in nature and one must always be guided by practices of good seamanship.

Deployment and monitoring of moorings The master shall ensure that mooring operations (including interaction with Tugs) are carried out in a safe manner and the following items are properly addressed: Suitable planning and supervision Proper communication Competency of personnel Sufficient members in the mooring teams Familiarity with any specific shore requirements relating to shore moorings, passing traffic and tidal/weather conditions All mooring equipment and practices shall comply with applicable guidelines (for Tankers as per OCIMF) and local regulations. Any unsafe situations shall be identified, evaluated and recorded in the Safety & Health Committee Meeting. Corrective actions shall be implemented as necessary.

Safety of crew during mooring operations The Companys Risk Assessment procedure shall be utilized to ensure that during all anticipated mooring arrangements and equipment use, the safety of crew is ensured. Tanker vessels engaging in different mooring patterns shall be particularly

careful with the mooring arrangement and preparation onboard with particular emphasis on: Use of remote control position for operating winches (where applicable) Clear layout on deck prior operations The use of proper personal protective equipment Identification and monitoring of dangerous zones during mooring operations Quick and close communication between stations Tanker vessels engaging in different mooring patterns / arrangements, shall carry out a Formal Risk Assessment for each type, to assess and minimize risk to crew associated with the operation. Such Risk Assessments shall be reviewed prior to similar subsequent operations and any additionally identified risks suitably managed and recorded.

Mooring operation in port The master shall ensure that all important factors affecting safe mooring of the vessel throughout the duration of port stay are monitored and recorded. These may include: Weather conditions, both present and forecasted Tide and Current ranges Traffic movement in the vicinity (where applicable) Interval of mooring patrols depending upon above factors

Maintenance of mooring equipment (TANKERS) Brake Testing

Mooring equipment onboard shall be maintained in good working condition so as to secure safety in mooring operations. Planned Maintenance Schedules include a requirement for Annual Brake Testing of all mooring winches using the test kit provided onboard. This includes testing of Brake Holding Power / Rendering and adjustment to ensure rendering of mooring winch brakes at optimum stress to reduce the risk of injury from overstressed mooring. Such procedures meet applicable OCIMF guidelines, and winch brake shall be marked after testing and brakes to be set at correct tension setting while in use. Record of spare inventory is to be kept on board and used spares replenished. Replacement of Wires, Ropes and Tails (Tankers) For all Mooring ropes, Wires, Tails, and Shackles, record of certificates, replacement date and specific winches to which they are fitted, is to be maintained. The PMS procedure includes inspection intervals for all mooring equipment and also covers End-to-End and Renewal procedures. Certain intensive vessel trading patterns may warrant more frequent change of spares such as mooring rope tails. Such intervals may be shorter than that prescribed in OCIMF guidelines. Note: Company standard for replacing Mooring Wires on Tankers Mooring wires is to be designated as below. Head / Stern lines: Replacing: 7.5 years & Reversing end to end: 3.75 years Spring / Breast lines: Replacing: 5 years & Reversing: 2.5 years

Maintenance of mooring equipment ( Container ships)

Replacement of Mooring Ropes (Container Ships) Characteristic of Mooring ropes below mentioned in use should be acknowledge by all staffs who are engaged in the mooring operation. Material and Type of Thread Safe Working Load Stretching ratio Anti-abrasion, Water-tightness against Sea water, etc For all mooring ropes, record of certificates, replacement date and specific winches to which they are fitted, is to be maintained. If mooring ropes are observed major damage or heavy corrosion, report to the Company for the replacement.