Guided Demonstration - Enter Journals Using Different Balancing

Segment Values (BSVs)

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Guided Demonstration - Enter Journals Using Different Balancing Segment Values (BSVs)
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Guided Demonstration - Enter Journals Using Different Balancing
Segment Values (BSVs)
Logon: SSCNEWALL/Welcome

Responsibility: General Ledger, SSC Worldwide

In this exercise, you will test the effects of entering and viewing journals when your data access
set provides limited access to ledger data.

Enter a Journal using BSVs with different read and write access

1. Select the responsibility "<Your Initials> US GL Accountant BSV Access". Remember, this
responsibility can only read and write to the SSC US ledger, and only read balancing
segment value 101 for the French primary ledger and its reporting currency.

2. Open the Enter Journals form.

(N) Journals > Enter.

3. In the Find Journals window, place your cursor in the Ledger field and open the list of
values. Notice that both the US ledger (SSC US) and the French ledgers (SSC France and
SSC France ALC (USD) are available to allow you to choose any of the ledgers to VIEW
journals.

4. Query the Journal Name "<Your Initials> Exercise 3 Rent". (You entered and posted this
journal to the French ledger earlier in Exercise 3).

5. Because you have read only access to the French ledger, you can view journals and balances
online and in reports.

6. Click New Journal to enter a new journal.

7. Open the Ledger list of values.

8. Notice that only the US ledger, SSC US, is available. That's because it is the only ledger
with which you can update balances.

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9. Enter the following journal line:
Journal <Your Initials> Exercise 6 Sales Adjustment
Ledger SSC US
Category Adjustment
Period 12-06
Currency USD
Line Account Debit Credit
1 101.100.41000.0000.000.000.000

10. You should receive an error message that the Balancing Segment Value is not valid for the
ledger.

Even though your data access set provides read and write access to all balancing segment values
for the SSC US Ledger, you can only access those values applicable for the ledger. This ledger is
associated with two legal entities where the SSC US legal entity has values 001 and 003 assigned
and the SSC US LE2 has value 004 assigned. Thus, you can only enter values 001, 003, and 004
when entering transactions and journals to this ledger.

11. Change the journal lines as follows to correctly adjust Sales:

Line Account Description Debit (EUR) Credit (EUR)
1 001.100.41000.0000.000.000.000 Revenue 10,000
2 001.100.11100.0000.000.000.000 Cash 10,000
3 004.100.41000.0000.000.000.000 Revenue 5000
4 004.100.11100.0000.000.000.000.00 Cash 5,000

12. Post this journal.

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