NATIONAL PUBLIC SCHOOL

CHIKKABANAVARA
WORKSHEET (2023-2024)

Class: X Subject: English

Section: A & B Topic: Letter Writing (Letter for Placing an Order)

LETTER FOR PLACING AN ORDER

Depending on the order you are going to place, the

content needs to comply with it

Paragraph 1 : Paragraph 3 :
Start the letter Paragraph 2 : Refer to how,
with Draw a table and when, where you
include 'Order would like the
Who are you ?
Number' 'Item delivery to be
Where and what
Name' Item made.
you have learnt
about the quantity' 'other Mode of payment,
company and its specifications' discounts if any
product. and the condition
of the items

Close the letter with the hope that the delivery will be
made on time etc.

Some Possible Opening Sentence

• This is with reference to the inquiry letter dated ............., regarding
the purchase of ..............
• This is a follow up of our communication on (date) and on date
regarding ...........
• The letter of (date).
• In our conversation last week ............
• Further to our conversation on telephone yesterday .......
• I refer to your letter of (Date) in which you ..............

Table for the order

S. Item Qty Size

No
1
2
3
4

Some Possible Closing Sentence

• We have already made 50% of the payment at the S.B.I. today at

12.20 p.m.
• Hope to receive the order delivered on or before (date) of third
month.
• Kindly refer to the agreement on post delivery services such as
clearance and stocking.
• Please find enclosed/attached.
– Receipt of the bank payment.
• This is how the letter of placing an order ends. So do not forget to
write the sender’s address, date, receiver’s address, subject and
salutation before paragraph and “yours truly” and the name of the
sender at the end.
SAMPLE LETTER

Write a letter to M/s Laxmi Stationery Mart, Chawri Bazar, Delhi asking them to send their
rates and terms of supply of stationary items. You are R. K. Mittal, Office Superintendent,
Daulat Ram Public School, Meerut (Word limit 125 - 150 words.)
Daulat Ram Public School
Meerut
2 June 2020

The Manager
M/s Laxmi Stationary Mart
Chawri Bazar
Delhi

Dear Sir

Subject: Inviting Rates and Terms of Supply

I am the Office Superintendent of Daulat Ram Public School, Meerut

This is to bring to your notice that on behalf of Daulat Ram Public School
we would like to place a bulk order for the supply of stationery items for
our school office and the administrative block for the session 2019-
2020.
We have selected a few leading stationers for the purpose of supply of
these items. We have included your prestigious firm in the list, keeping
in view the goodwill it enjoys in the stationery market. Kindly quote your
discount rates if any, which will also help get due weight and
consideration.
We need the following items with their brands and number of items
required.
S.No. Particulars Brand Number
1. Pencils HB Natraj 20 Dozen
2. Pencils HH Natraj 30 Dozen
3. Type Paper Star 20 Reams
4. Cyclostyling Paper Star 20 Reams
5. Computer Paper Star 40 Reams
6. Carbon Ribbons Kores 40 Packets
7. Carbon Paper Kores 20 Packets

Let us remind you once again that maximum discounts and the suitable
terms of supply will be expected. Please let us know whether it will be
possible for you to supply us the above items before 20th June. Kindly let us
know the maximum time which you will require to supply us these items.
Yours sincerely
Signature
R.K. Mittal
Office Superintendent

PRACTICE QUESTIONS
1. You are Nitish/Nikita, head boy/girl of Tagore Public School, Jaipur. Write a letter to
New star sport company, Kalkaji, New Delhi asking him to send popular sports
material for your games and sports department.

2. You are in change of junior science laboratory of ABC Public School, Saket Vihar,
New Delhi. Place an order to SUV Laboratory Works, Karol Bagh for various
apparatus/equipment used in your laboratory.