Greatday - User Guide (New)

GreatDay HR PRO
User Guide
info@greatdayhr.ph +63 2 7212 4755 https://greatdayhr.ph

Download GreatDay Application
1. GreatDay Application can be downloaded through

the Play Store or App Store
1. Search for "GreatDay HR" then download/install

the application
Register Now! Call us at +63 2 7212 4755

Login to GreatDay
Your HR Admin will be providing your login credentials for the
GreatDay Application.
▪ Input your company name

▪ Input the username and password provided by your HR Admin
▪ Reset your password upon logging in
password must contain at least eight (8) alphanumeric and special characters
(e.g. Abcd01@!)
Click here if you forgot your password

(a link for password reset will be sent to your email)

Homepage
Search other employees by name to
view their account/profile.
Click ‘Features’ to view and access

other GreatDay app features.
(i.e. Attendance, Activity Recording,

Tasks, Payslip, Polls/Surveys, etc.) Employees must take selfies during clock
in and clock out.
This will be verified and tracked using

facial recognition and GPS.
Click ‘Company’ to view your team’s

Click ‘Feeds’ to view attendance status
your co-employees post!

-Change Password
-Set Device PIN
-Device Authenticator
-Device Activity Log (Active Sessions)
-Set Notifications
-Activity Type Management
If you encounter any problems while -Change Language
using the app, click “Support”
Logout your account.

Click ‘Tap to see profile’ to view your
personal profile.
Post something you want to share to your
co-employees!
(e.g. team’s achievement/s, meetings,

birthday greetings, or other activities, etc.)
Share your activity/ies with your
teammates!
Do not forget your caption! Share

something about your photo.
By ticking Achievement, all the

employees in the company can view
your post.
If the achievement is off, only your Take or upload a photo to add

followers can view the post. spice to your post!

Today’s Task displays the tasks given to
you. This also allows you to check the
progress of the tasks.
Access all these functions on the
Main Activity page.

Employee Information
View or update your
Note: You cannot change your personal data here
profile photo. Only authorized HR
Admins can replace or remove this.
Go to your colleagues' profiles and
click this to follow. Once done, their
posts will be visible in your feed.
Give assignments to your
teammates or subordinates. View your attendance record and
shift schedule, and request for
attendance correction, leave,
View your received and sent Tasks overtime, and on duty.
and Feedback.
Check your requests approvals here.
View all your requests history and
status. (Leaves, Attendance
corrections, etc.) Displays your unique QR code linked
to your ID/employee number
View your Organization Structure

here. View your employment status record
Use the GreatDay Chat to connect

with your teammates! Check and accept follow requests

Company Profile
Company Policies
Company Contact Details Companywide Announcements

Attendance Feature
Click here to login and
logout
ONLINE MODE
To login and logout:
1. Click record time

2. Click “YES” to allow
location
3. Take a photo
4. Save attendance
*Employees must
**For iPhone users, the
take selfies when
location will be
recording attendance
automatically recorded.
for verification via
facial recognition.

You may also record your Click here to record your
attendance by clicking “More” attendance for the day.
then choose the Attendance
menu.
ONLINE MODE
To login and logout:

2. Click “YES” to allow location
3. Take a photo
4. Save attendance
You can review your attendance for
the current week here. **For iPhone users, the location will be
automatically recorded.

OFFLINE MODE
If you are not connected to the internet:

Click here to view your logs
2. Click “YES” to allow location
recorded while offline.
3. Take a photo
4. Save attendance
Attendance log will be temporarily stored

in the Offline Attendance Record.
Make sure that your GPS is ON.

1. Click here
2. Take a photo
3. Save attendance
View your offline attendance data here.

All offline attendance data will be
temporarily stored here.
Once you are reconnected to the

internet/WiFi:
1. Click offline attendance list
2. Send to Server

Attendance Correction
Feature
1. Click here Choose your shift and
2. Select new request input your reason
Click here to change

your start time and
end time
Update and submit for

approval
Click on the time and date

Leave Feature
Select leave type
1. Click here
2. Select new request
Set your leave date.
Indicate if it is for a full
day or half day.
Indicate the reason for

your leave request
View your leave
balance & history here
Attach necessary
file/s, if any.
Submit for approval

Overtime Feature
Click here & select
new request
Input the Start and End

Time of your OT request
1. Set date
2. Select the Overtime type
3. If Extra Leave, select Leave type
4. Fill the remarks
Submit for approval
5. Upload attachment, if any.
6. Next

On Duty Feature
Type your destination
here
Click here & select

new request
Set the time and date
Input allowance, if
Select on duty type and any.
fill the remark
Upload attachment, if
Submit for approval
any.
Then, NEXT

Shift Feature
Click here to view schedule
Set date for view schedule

Activity Recording Feature
Click your icon to view or create your activity record
For admins or SPV/managerial level employees:

Select the employee’s icon or name to view his/her activity record
Activity Record is used to record and monitor employees’ work activities outside
the office (on-duties or field projects).
Admins - can view the entire employee activities report, companywide.

Supervisors/Managers - can only view reports of his/her team's activity record.
Employees - can only view their own activity record report.

Click here to view activities
log recorded offline.
Take a photo for activity

documentation
You can filter by date
ONLINE MODE
Next
Click to add activity

ONLINE MODE
Set your date and
time
Fill this area with

correct details
Input your task description

here
Submit
Next

OFFLINE MODE
Click here to view the

Offline Activity Recording Click here to proceed with
uploading activity/ies recorded
offline.
Click here to view list of

activity/ies recorded offline.

Add a caption to your
Create your
photo/s
Task description
Next
Take a photo!
You can add more
photos and upload.
Submit

All offline attendance data will be
temporarily stored here.
Once you are reconnected to the

internet/WiFi:
1. Click attendance list offline

2. Send to Server

Chat Feature
You can send/receive
photos and files to/from your
colleagues
Click (+) to create a message or a

group chat

Report Feature
Select what report/s you want
to download or preview.
Set the coverage date of the

report you want to preview or
download.
Here are the options you have

for the report/s output
Submit

Claim Feature
CLAIM
Add items based on the
transactions/receipts.
Input claim type
Input employee
name
Input date of
receipt/transaction
Click here to add new Submit

item

Type your claim title/subject
CLAIM FORM
Consolidate all your
selected claims in one form
for reimbursement.
Select all claims you want to
include for reimbursement.
Click here to add new claim

form Submit

Payslip Feature
1. Select the salary period you want to view
2. Enter the GreatDay account password and submit

Task & Feedback Feature
Select your employee
Click here to create
new task
Input the task

title/subject
Set a deadline
for the task
▪ SVP/Managers can assign tasks to their team members. Set the task priority:
▪ Employees can also send tasks to their colleagues but not Low, Normal, High
their SPV/Manager. Upload attachment/s, if any
▪ Sender and receiver of the tasks can change the status of
the work assignment to In progress, Completed, Verified,
Cancelled, Suspended
Send task

Rate the completed task and
leave a comment.
You have the option to share this

achievement in your feed.
Once the task has been

COMPLETED, the sender of the task
can provide feedback shortly.

Polling Feature
Polling/Survey is used to gather responses/opinions/suggestions of
every employee in the company.
Example: Polling for The Best Employee of the Semester
Votes/Responses will be consolidated and/or ranked:
The Best Employee of the 2nd Semester of 2019 is:
1. Angelo Archie – IT Support

2. John Carlo – Sales Executive
3. Adriel Michelle – Business Analyst

Timesheet Feature
Click “More” on homepage and select “Timesheet”
Select date for the

activity/ies you will add.
Click here to add an

activity

Set the date and time of
your activity.
Input remarks/activity
Input valid project name

Do not forget to save!

Once you recorded an activity, you
can still review and edit it here.
Once done, click Submit

Timesheet

Select all timesheet
dates for submission.
Submit.
This will be sent to your SPV/Manager
for review and approval.

Setting Feature
CHANGE PASSWORD – Change account password.
**password must contain at least eight (8) alphanumeric and special characters (e.g.
Abcd01@!)
SET DEVICE PIN – A six (6) numeric characters pin that will make logging in easier. This
will replace the username and password keying to login.
AUTHENTICATOR – Register your phone as the linked device for your GreatDay
account. An email will be sent to you for verification.
ACTIVE SESSIONS – View your login sessions

(includes date and time of login and what device was used to access the GreatDay app)
NOTIFICATIONS – Allow push notifications for Employee Birthday, Outstanding

Approval, Requests, Attendance Issue (Individual/Team)
CHANGE LANGUAGE – You can choose your preferred language for the app.
(English, Indonesian, Thai, Chinese, Korean, Japanese, Malaysian)

Thank You!
info@greatdayhr.ph +63 2 7212 4755 https://greatdayhr.ph
SunFish DataOn Philippines Inc.

2nd FL., Village Corner, Ortigas Ext., Antipolo City, Philippines, 1870.

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GreatDay HR PRO

info@greatdayhr.ph +63 2 7212 4755 https://greatdayhr.ph

1. GreatDay Application can be downloaded through

1. Search for "GreatDay HR" then download/install

Register Now! Call us at +63 2 7212 4755

▪ Input your company name

Click here if you forgot your password

Register Now! Call us at +63 2 7212 4755

Click ‘Features’ to view and access

(i.e. Attendance, Activity Recording,

This will be verified and tracked using

Click ‘Company’ to view your team’s

Register Now! Call us at +63 2 7212 4755

Logout your account.

(e.g. team’s achievement/s, meetings,

Do not forget your caption! Share

By ticking Achievement, all the

If the achievement is off, only your Take or upload a photo to add

Register Now! Call us at +63 2 7212 4755

Register Now! Call us at +63 2 7212 4755

View your Organization Structure

Use the GreatDay Chat to connect

Register Now! Call us at +63 2 7212 4755

Register Now! Call us at +63 2 7212 4755

To login and logout:

1. Click record time

Register Now! Call us at +63 2 7212 4755

To login and logout:

1. Click record time

Register Now! Call us at +63 2 7212 4755

If you are not connected to the internet:

1. Click record time

Attendance log will be temporarily stored

Register Now! Call us at +63 2 7212 4755

Make sure that your GPS is ON.

View your offline attendance data here.

Register Now! Call us at +63 2 7212 4755

Once you are reconnected to the

Register Now! Call us at +63 2 7212 4755

Click here to change

Update and submit for

Register Now! Call us at +63 2 7212 4755

Indicate the reason for

Submit for approval

Register Now! Call us at +63 2 7212 4755

Input the Start and End

Register Now! Call us at +63 2 7212 4755

Click here & select

Set the time and date

Register Now! Call us at +63 2 7212 4755

Register Now! Call us at +63 2 7212 4755

For admins or SPV/managerial level employees:

Admins - can view the entire employee activities report, companywide.

Register Now! Call us at +63 2 7212 4755

Take a photo for activity

Click to add activity

Register Now! Call us at +63 2 7212 4755

Fill this area with

Input your task description

Register Now! Call us at +63 2 7212 4755

Click here to view the

Click here to view list of

Register Now! Call us at +63 2 7212 4755