Date

Mr Www Xxx
Company Name

Dear Mr Xxx

As a regular contractor working for Hotel Name, I am writing to you to obtain more
information about your company Health and Safety Policy and procedures.

In order to ensure safe working conditions for your employees, Hotel/Brand

Name’s employees and members of the public, we would have to ensure that
certain safety procedures are strictly followed. That is the reason why I am asking
you to provide the following documentation as soon as you can.

- Copy of Your Health and Safety Policy

- Copy of your Public liability insurance

- Risk assessment for all the potentially dangerous activities undertaken by

your employees while working at Hotel Name.

I also would like to let you know that, when arriving on site, your employees
should sign IN and OUT both at the security office and in the maintenance book.
They then might be issued with a permit to work depending of the nature of their
activities

I have also attached a copy of our “Conditions for Short Term contractors”.
Please sign and return it with the above documentation.

Please do not hesitate to contact me if you need more details.

I am looking forward to hearing from you.

Yours sincerely,

Name
Title
Tel:
Fax:
E-mail: