How To Register NGO in Kenya

June 14, 2017

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The process of registering NGO in Kenya involves several steps.If you are
planning to register a Non-Governmental Organization in the country, here is
the procedure to follow.

The first step is to conduct a name search and reservation. This process is done
at the Huduma Center and it costs less than Ksh 300.After that, you will wait for
at most 2 weeks to register your NGO.

Once a name search has been conducted and a name reserved, an applicant
files a formal application for registration. The followingREGISTRATION
REQUIREMENTS must be met:

1. Reserve name by filling in Form 2 upon payment of Kes.1000/=.

2. Duly filled Form 3 (two copies) in original Forms providing
Information on contact details of the proposed organization, details of
the 3 top officials, the charitable objective of the organization and list
of other board members.
3. Duly filled form 1 stating the organizations contact person.
4. Form 1 and Form 3 are issued upon payment of Kes.400/= ( all
downloaded forms 1 & 3 shall only be accepted upon payment of
Kes.400/=)
5. Two colored passport size photographs on a white background (2 by
2 inches) of the proposed 3 officials and two other board members with
their names and organization written at the back
6. Copy of ID/Passport and KRA PIN Certificates for the 5 proposed
officials and Board members
7. At least One third (1/3) of all the board members MUST be Kenyan
 for all foreign based NGOs.
8. Submit a Copy of a valid police clearance (certificate of Good
Conduct including the finger prints and receipts) fofr Kenyans and
equivalent notirised clearance certificate for Foreigns from their
Country of Origin(MUST not be more than six (6) months Old).
9. Constitution of the proposed NGO/INGO it must be signed by both
the proposed three(3) oficials and the two (2) board members(Two(2)
copies must be submitted)
10. Please note that all the two(2) constitutions must be signed by all
the proposed board members on the execution page and by at least
one of the proposed officials on each and every page.
11. Minutes authorizing the filling of the application with a specific
agenda and resolution to register the organization as an NGO with the
NGOs Board. Election of the interimn officials MUST form part of the
Agenda.
12. A Processing fee of KSH. 16,000/= for national NGOs and
KSH.30,000/= for International NGOs
13. All applications MUSt be accompanied with a proposed one year
budget
13. All applications MUST be accompanied by a forwarding letter
14. All applications MUST contain ORIGINAL signatures of the officials
and members as applicable
15. All applications should either be typed or filled in block letters.

Important Notes
1. Applications can obtain the prototype constitution by downloading the same
from Downloads Page.
2. If the Applicant organization has a previous registration / Incorporation, an
applicant is required to produce a notarised copy of the relevant registration
certificate. In addition, this should be accompanied by a letter of the
Organization from the board of such an Organization.
3. For Organizations with previous registrations under any other written Law in
Kenya, a certificate of dissolution from the registering authority MUST be
tendered and / or filled with NGOs board for the application to be accepted..
4. Applicants are encouraged to use the prototype constitution available on the
NGOs Coordination board website. Please note that constitutions that do not
follow the prototype may take longer to review.

NGOs that deal with environmental matters are often easy to register but those
dealing with human rights and politics might take a while before the
government decides to register them.

REGISTRATION OF A SOCIETY IN KENYA

Kindly note that this is an informational post only. We do not offer society registration
services anymore.

Also, please note that registration of churches has been suspended indefinitely in Kenya.

Societies in Kenya are registered under the Societies Act. Political parties, Churches, Welfare
associations, Sports associations, and Private members clubs can all be registered under the
societies Act as Societies.

Requirements for registration of a society.

1. Proposed names for search and approval;

2. Objects of the society;
3. The number of members in the society (At least 10 members);
4. The names, occupation and postal addresses of the Chairman, treasurer and secretary;
5. Proposed Physical address of the society. Address includes road, plot number, town, and
county;
6. Constitution for the society;
7. Form A (application for registration of a society)
8. Form B ( notification of registered office and address of a society)

Procedure for registration of a society

Name search.

A name search is conducted to ascertain if proposed names are available for registration.

Preparation of the constitution and relevant forms.

The society’s constitution is then prepared and Forms A and B are filled.
Lodging of the documents for registration.

The forms duly filled and the constitutions are then lodged with the registrar of society
accompanied with the prescribed fee.

Issuance of a certificate.

If the application is approved a certificate of registration of society is then issued. If the

application does not comply with the societies rules a Notice of refusal is issued.

Registration of Charitable Trusts in Kenya

Biz Brokers Kenya can assist you in the registration and formation of a Trust or Charitable
Foundation in Kenya.
Trusts are registered under the Registration of Documents Act and under the Trustees (Perpetual
Succession) Act.

Procedure for Registration of a Charitable Trust in Kenya

1.Preparation of Trust Deed

The Trust deed contains the following.
- Objectives of the Trust.
- The Name of the Trust.
- The Names in full and addresses of the Trustees.
- Powers of the Trustees including powers of the trustees to change and appoint other trustees.

2. Stamp Duty
After preparation of the Trust Deep and the document being signed appropriately by the
Trustees. The Trust Document is submitted for Stamp duty.

3. Registration under the Registry of Documents Act.

After the Trust Document is stamped, the next stage is to register the Trust Deed under the
Registry of Documents Act.
This process may take 1 - 3 weeks.
The registration under this Act does not make the document a Trust yet.

4.Incorporation under the Perpetual Successions Act.

After registration under the Registry of Documents, a Certified copy of the trust deed and a
petition for incorporation prepared in the prescribed form is then lodged with the Minister for
Lands for incorporation of the trust

The petition must state, inter alia, that the trustees are desirous of being incorporated into a Trust
under the Act and give a representation of the common seal of the trust, which must be rounded
in shape and with the name of the trust inscribed thereto.
The process takes an average of 3 to 6 months to the issuance of a certificate of Incorporation.

5. Registration - Certificate of Incorporation is processed thereafter.

Requirements for registration of a Trust in Kenya

1. Trust Deed.
2. Objectives of the Trust.
3. Names of the Trustees in Full.
4. Postal addresses of the Trustees.
5. Proposed Physical address of the Trust. Address includes road, plot number, town,
county.
6. Copy of ID / Passport of the Trustees.
7. Passport photos of the Trustee.
8. Copy of PIN certificate of the Trustees

Send an email for Registration request to info@bizbrokerskenya.com

Business compliance is our specialty, Business startup is our passion. We are in the Business of
Business.

Incorporation and formation of

Limited companies in Kenya.
Your Company formation and registration starts here. For a quick, reliable and
experienced company incorporation service all over Kenya.
The Company Act 2015 has now been fully implemented. All changes to all
existing companies are now done under new Forms provided for by the New Law.

Limited Company Formation in Kenya

Procedure for company registration in Kenya

1.NAME SEARCH
Proposed name must be reserved pending registration Names can only be
reserved for thirty days.
Application for reservation of a name are made filling out Form CR 14 and be
accompanied with the prescribed fee.

2. Documents prescribed for incorporation of a company.

Memorandum and Articles of Association - Highlights the objectives of the
company, the subscribers, the share structure of the company and the
subscribers to the Memorandums and Articles of the company.

- Form CR1 - Application for registration of a Limited company, Unlimited

company or a company limited by guarantee.
- Form CR2 - Model memorundam for a company with a share capital.
- Form CR8 - Notice of Residential address of the Directors.
- Form CR 14 - Application for registration of company Name.
- Statement of nominal capital - Declaration of Nominal Capital of the company.

3. Only companies with a Nominal capital of over Kshs 500,000 are required to
have a company Secretary.

4.The Statement of Nominal capital and the Form CR1 are required to be
Revenue stamped.
The stamp duty fee is determined by the value of the nominal capital of the
company.

5. Registration - Certificate of Incorporation is processed thereafter.

Requirements for company

registration in Kenya.
1. Proposed company name for name search approval.
2. Objectives of the Company. The nature of Business / activities the
company shall
undertake.
3. Names of the shareholders in Full.
4. Names of the Directors in full if different from the shareholders.
5. Postal addresses, Email address andTelephone Number of the
shareholders and Directors.
6. Number of shares to be held by each shareholder.
 7. Proposed Physical address of the company and the Directors.The Physica
Address includes road, plot number,
town, county.
8. Copy of ID / Passport of the Shareholders / Directors.
9. Passport photos of the Shareholders / Directors.
10.Copy of iTax PIN certificate of the Shareholders / Directors.

We process company registrations in Averagely 10 days.

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or send an email Company Registration request to info@bizbrokerskenya.com

Online Company Registration Services, Kenya.

You can now fill out and make an Online application for a limited liability
company.
This service makes it easier and faster for us to process your application
documents prior to submission of the prescribed documents.

DOWNLOAD COMPANY FORMS HERE

Do feel free to request any forms that you may require.

Business compliance is our specialty, Business startup is our passion. We are in

the Business of Business.

COMPANIES Limi

COMPANIES LIMITED BY GUARANTEE

Step One
How to apply for a name for your business
11%

Your progress
What you need to do
Choosing a name is a necessary step
 Your business name must be unique.
 The proposed names will be rejected if they are the same or similar to business names already
registered in Kenya.
 You can present maximum 3 (three) options
You need to fill out a form
 Please use this link to download Form
CR14: http://www.statelaw.go.ke/wp-content/uploads/2016/07/CR-14-APPLICATION-FOR-
RESERVATION-OF-A-COMPANY-NAME1.docx/
Your form must request that the identified names be
reserved for the incorporation of your company
 Put up to three names in a list, with your preferred choice on top.
The Companies Registry will check if any of the names
you have requested already exist
 The Registry will check if it is too similar to names already registered.
 The Registry will check if a name is prohibited for other reasons (such as being offensive).
 Words must be in full: initials are not accepted as a Company Name.
The approval for a reserved Company Name lasts for 30
days
 It can be renewed for a further 30 days if necessary.
 Renewal is applied for at the Attorney General’s office.

Required documents
FORM CR14
APPLICATION FOR RESERVATION OF A COMPANY NAME

Additional information
How long does it take to apply for a Business Name and
how much does it cost?
  Approval is IMMEDIATE once you have submitted your choice of names.
 It costs KSH 100 (One Hundred Kenya Shillings) for every name reservation.
You can apply for name search and reservation ONLINE
via Kenya’s e-Citizen platform:
 Please use this link to apply: https://www.ecitizen.go.ke/
 Online application costs KSH 150 per name (One Hundred & Fifty Kenya Shillings)
You can apply for business name reservation using your
Safaricom registered mobile phone number
 To apply via your Safaricom mobile dial *271# for name registration (click here to visit our
Learning Centre to find out more).

What you need to do

Prepare Memorandum and Articles of Association and a
Statement of the Nominal Capital
 The Memorandum and Articles of Association lay the foundation for establishing a company.
 The Memorandum of Association gives information regarding the business, including the
wish to form a company or the agreement to become member of the company (i.e. a guarantor for
a Company Limited by Guarantee).
 The Articles of Association gives the specific objectives of the company, i.e. the specific
functions which the company intends to carry out as well as responsibilities of the Directors,
Secretary, etc.
There is a model memorandum available for each
specific Company Structure which makes the process of
registering your business easier:
 For a Company Limited by Guarantee, download Form CR3.
 Form CR3 is a model article for Memorandum of Articles of Association.
 The Statement of Nominal Capital can be downloaded in a separate document.

Required documents
FORM CR3
MEMORANDUM OF ASSOCIATION
FORM
STATEMENT OF NOMINAL CAPITAL

Additional information
The Memorandum of Articles of Association must
comply with the following requirements:
 Be presented in a single document;
 Be printed (hard copy);
 Be divided into consecutively numbered paragraphs;
 Be dated; and
 Be signed by each Member (guarantor) subscribing to the Articles.

NB: Each member/subscriber‘s signature must be attested by a witness, with the Witness’ name,
occupation and postal address written or printed below the Member/Subscriber’s signature

For Charitable Organisations:

 The Memorandum of Articles of Association is forwarded to the Director of National
Intelligence for Charitable Organizations to vet the charity activities before a certificate of
incorporation is issued. This can be a lengthy process.