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Tool name Description How to apply it

Auto correction To edit the auto correction or File-option-proofing
grammars or writing options.

Inspect file To inspect the document if it has File-info-check for issues

personal data before you publish it.

Protect file To encrypt the file with a password. File-info-protect document

Recover unsaved file To recover unsaved files. File-info-manage document

Recover a corrupted To recover or repair a file that was File-open-browse-select the file then open and
file saved incorrectly. repair.

Pdf file To save a word file as a pdf File-save as-choose to save as pdf

Template To save as a template File-save as word template

Read mode For reading only Status bar

Print layout Normal view to edit and see print Status bar
view.

Web Layout To be a wide page. Status bar

Focus mode To write only with full page. Status bar

Status bar options Right click on status bar Status bar

Subscript To write below or up of the text. Home-font

Change case Change upper, lower and Home-font

capitalization.

Clear all formatting To clear all formats applied to texts. Home-font

Justify To make the paragraph justified Home-paragraph

Line and paragraph To make space between the lines. Home-paragraph

spacing

Increase or decrease To move the paragraph away from the Home-paragraph

indent margins.

Paragraph marks To show and hide paragraph marks. Home-paragraph

Line and paragraph To make space between paragraphs. Home-paragraph

spacing

Find and replace To find and replace words Home-editing

Styles To save a style you made. Home-styles-right click on any style-update

heading to match selection.

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Cover page or blank To insert cover page or blank page or Insert-pages

page or page break page break

Table Create tables or draw it or insert excel Insert-tables

spreadsheet.

Shapes To insert pictures, shapes, icons, and Insert-illustrations

charts, 3d models, smart art and
screenshot.

Date & time or To add the date and time or signature Insert-text
signature line area

Text box or word art To add a text box or word art Insert-text

Object To insert objects like files or videos in Insert-text

word files.

Quick parts To add auto text that has been added Insert-text
previously.

Equation and symbols To insert equation and symbols Insert-symbols

Online video To add video from online Insert-media

Links To insert a fast link like a web page or Insert-links

file or a place in this document or an
email.

Bookmarks It is like a hyperlink to jump to another Insert-links

place in your document.

Cross-Reference Refer to a specific place in your Insert-links

document.

Comments To insert comments Insert-comments

Header and footer To insert header and footer or page Insert-header and footer
and page number number.

Edit page number To edit the page number to alphabets Insert-header and footer-page number
format or anything else

Themes and fonts and To edit the word file themes and fonts Design-document formatting
colours as a whole document.

Watermark To add watermark Design-page background

Page colour and page Change the page colour and page Design-page background
borders borders

Margins To adjust the page margins Layout-page setup

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Orientation To make the page in landscape or Layout-page setup

portrait.

Page size, page To choose the page size or to divide Layout-page setup
column the page into columns.

Page break and To separate pages and sections from Layout-page setup-breaks
section breaks each other.

Line numbers To add a number for each line you Layout-page setup
write.

Hyphenation To add – after the uncompleted word. Layout-page setup

Paragraph Control To adjust the indent and spacing of the Layout-paragraph

paragraph.

Control Objects To control the place of objects. Layout-arrange

Table of content To make an overview of the document References-table of contents

we must make the headings first like
heading 1 and 2 and 3.

Update table To update the contents when you References-table of contents

change it.

Insert a footnote or To add a footnote at the end of the References-footnotes

endnote page.

Mail merge wizard To send the content of the file through Mailings-start mail merge-step by step mail
outlook email with the original merge wizard.
formatting.

Mail merge To send emails to different people
with the same template.
Editor and thesaurus To check the spelling and find different
and word count words and get info about the entire
file.
Mailings-start mail merge-email message then
Select receptionist from excel sheet file
Then write your message and insert merge
fields and click preview to see the results.
Review-proofing

Read aloud To read the selected things. Review-speech

Translate Translate any text or paragraph Review-language

Comments Add or remove comments Review-comments

Restrict editing To stop anyone from editing in the Review-protect

word file.

Block Authors To prevent others from making Review-protect

changes to a selected text.

Track changes To enable track changes and select Review-tracking

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how you want to see the changes from

the mark-up button and review pane.

Accept or reject To accept or reject any change might Review-changes

changes happen from the other if it is shared,
and you must select the thing you
want to accept or reject.

Compare To compare between two documents Review-compare

and see the difference between them
as they are marked as red lines.

Vertical or side to side To change the way of page movement. View-page movement

Ruler-gridlines To add the rules and gridlines to the View-show

page.

Multiple pages To see many pages at once. View-zoom

Page Width To make the width of the page same View-zoom

as the width of the window.

New window or split To open a new window of the same View-window

file or to split it.

Rich text content To make the person write in that area Developer-controls
control only.

Drop down list To make a list to choose from. Developer-controls and after adding it go to
content control properties to make your criteria.

Date picker content To add the date. Developer-controls

control

Picture content To add a picture. Developer-controls

control

Table style options To change the table styles and table Table design-table style options or table styles
and borders. style options or borders.

Change border colour To change the borders colour and Table design-borders and shading- with the
and thickness thickness. brush you can select where you want to apply
or select all and then go to borders to apply to
all.

Text direction and Adjust the text direction and place of Table layout-alignment
table alignment text.

Cell margins To edit the cell size Table layout-alignment-cell margins

Auto fit cells or Adjust the width of the column and Table layout-cell size

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distribute rows or the height of the rows to fit the cells.

distribute columns.

Split table or split To split the table or to split one cell to Table layout-merge
cells or merge cells. two cells or to merge two cells or
more into one cell.

Add rows and To add rows or columns to the table Table layout-rows and column
columns or delete anywhere.
them.

Table properties To edit the height and width of the Table layout-table
cells and indentation and text
wrapping in the table

Convert to text To change the table to a normal text. Table layout-data

Formula To add simple formula to the table Table layout-data

Repeat header row To repeat the header in every page Table layout-data

Background removal To remove the background of the Picture format

or picture effects pictures.

Wrap text To change the condition of the picture Picture format-arrange

with the text to treat as a text or a pic.

Compress picture To reduce the size of the pictures Picture format-adjust

inserted so it will not take up a high
space.

* or 1 Add the first * or 1 then start to write

to make a list automatically.

Smart arts Press tab to add level and backspace

to remove it from the toggle in the left
of the shape.

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Short keys Usage

=rand (2,2) Formula to generate automatic paragraphs.

Shift+ arrow key Select sentences.

Ctrl + shift + arrow key Select words.

F7 Spelling check

Ctrl+ enter Page break and create new page

Tab To make a sub numbering

Shift + tab To go back to a normal numbering

Shift+ f3 To change to uppercase or lowercase or capital case.

Shift+f5 To jump to the last thing, you were editing.

Select the text + ctrl + space To remove formatting

Tab To move into the next cell in the table and make
new rows.

Ctrl + shift To change the text direction

Ctrl+ dragging To copy the picture

Right click on the picture then group To make a group of pictures so we can move it as
one picture

Windows + W snip

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