Document Checklist

Must be completed, signed and submitted with your application

Type of visa □ Schengen Visa – Type C

□ Austrian National Visa – Type D
Purpose of visit □ Tourism
□ Visiting family or friends
□ Business
□ Conference/Seminar/Workshop
□ Study
□ Spouse of EU citizen/national
□ Other:
 Mark the checkbox for documents being submitted.
 Please submit your documents in the order of the checklist.
 Your application can only be processed after complete submission of all documents requested by the
Embassy.
 The Embassy reserves the right to ask for additional documents.
 Payment accepted only through Visa or MasterCard.

Mandatory documents for all applicants irrespective of the purpose of travel

Completed visa application form, for type C signed on page 3 and page 4, for type D signed on page 3.
Signatures must correspond with the signature in the passport. All boxes must be filled in. Write ‘NA’ in
boxes that do not apply to you.
Appointment confirmation letter for submission of documents: This needs to be done online at
www.vfsglobal.com/austria/newzealand. Complete this step first if you have not done so.
Original and signed passport: The passport must be valid for at least 3 months after your departure from
the Schengen area. It must contain at least 2 spare visa pages and cannot be older than 10 years.
Passport sized photo compliant to ICAO standards and not older than 6 months
Proof of visa status in New Zealand (not applicable for New Zealand citizens applying in New Zealand)
You must prove that your New Zealand visa is valid for multiple entries to New Zealand until at least 3
months after your departure from the Schengen area.
Reservation of return or round trip flight tickets; quotations are not sufficient
If travelling to a third country after leaving the Schengen area which is not your home country or country
of residence, visa or other entry permit for the third country of destination (if applicable) as well as
tickets for onward journey.
Proof of travel insurance with a minimum cover of EUR 30.000, - provided with the certificate of
insurance and the table of benefits. The travel insurance must cover the cost of repatriation for medical
reasons, urgent medical treatment or hospitalisation and costs incurred in the event of your death while in
the Schengen area (repatriation of remains/funeral expenses). Validity must be throughout all Schengen
countries and for the entire duration of your stay. The certificate of insurance must be issued by an
insurance company operating in New Zealand or within the EU.
Insurance from university/organisation: letter from university or organisation stating the purpose, period
of travel and confirmation that you will be covered by the insurance for the whole trip along with the
certificate of insurance and summary of benefits.
Insurance through a credit card provider: letter from the bank confirming eligibility along with proof that
the eligibility criteria have been fulfilled, a copy of the credit card and the table of benefits.
Proof of accommodation for entire stay in the Schengen area:
 document from the establishment providing the accommodation or any other appropriate
document indicating the accommodation envisaged
 if staying with a private host:
 original signed invitation letter stating period of stay, purpose of stay and relationship
to visa applicant
 copy of host’s passport
 copy of registration of residency (Meldebestätigung)
 if sponsored by a private host in Austria:
 electronic obligation (Elektronische Verpflichtungserklärung – EVE)

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 Certified copy of marriage certificate/certificate of registered relationship and certified copy of
spouse’s passport
Proof of residence in New Zealand (lease/rental agreement, council rate notice or land purchase
documents)
Proof of financial means in the country of residence: bank statements in original for the last three
months (including the current date) showing sufficient funds to cover stay in Austria. Print outs need to be
stamped by bank officials.
Visa handling fee
Service fee for lodging application with VFS New Zealand
Express Post A4 500g prepaid self-addressed envelope (for passport return)

Additional mandatory documents depending on the purpose of travel

□ Tourism:
If applicable, booking confirmation of an organised trip including a detailed itinerary
□ Business, conference, study, cultural/religious/political event:
Official invitation letter from a firm, host organisation, educational establishment or an authority to
attend meetings, conferences, educational courses, university semesters abroad or events, containing
detailed information concerning:
 address and contacts of the inviting entity
 name and position of the countersigning person
 purpose and duration of stay
 person or entity who will bear the travel and living costs (if applicable)
For employees: documents proving your employment status in the company (e.g. contract, pay slips,
letter from employer)
If self-employed: certified copy of business registration
For students: signed letter from university written on company letter head paper, confirming enrolment,
the payment of your tuition fees or/and any scholarships as well as the purpose and duration of stay
□ Medical treatment:
Certificate from a medical doctor and/or a medical institution advising that the treatment is necessary
Official document from the receiving medical institution confirming that it can perform the specific
medical treatment, an estimation of costs and an indication that the patient will be accepted accordingly
Proof of prepayment or sufficient financial means to pay for the medical treatment and related
expenses
□ Spouse of EU citizen/national:
Certified copy of passport of EU citizen/national
Certified copy of marriage certificate
Flight tickets which clearly show that the applicant is travelling with his/her EU spouse, otherwise a visa
fee applies
□ Work:
Original employment contract for the proposed work in Austria
Notification (Anmeldebestätigung)/work permit (Beschäftigungsbewilligung) from the Austrian
Employment Service (Arbeitsmarkservice) (AMS) or exemption – this needs to be obtained by the
employer in Austria!
□ Minor applicants travelling without parents or travelling with only one parent
Original letter of consent for the minor to travel alone/with the other parent, signed by both
parents/legal guardians and witnessed by a Justice of the Peace or Notary Public
Signed copies of the passports of both parents, verified by a Justice of the Peace or Notary Public
Parents’ bank statements in original for the last three months (including the current date)

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Important notes:
 The application may not be lodged earlier than three months before the intended arrival date in the
Schengen area.
 Submitting the above documents does not guarantee a visa. The consular officer may request a personal
interview or further documentation to justify the case.
 Original documents that are clearly labelled as “ORIGINAL” can be returned if a copy of the document is
submitted in addition. Bank statements will not be returned.
 All documents mentioned in the checklist must be submitted. Incomplete applications will affect the
outcome of the application in terms of processing time and decision.

By signing the document checklist you agree to accept the terms and conditions of service and data
protection and privacy policy as available on www.vfsglobal.com/austria/newzealand.

Signature of the applicant (digital signatures not permitted)