RACE TO GREEN IOM

WS1 – GRIEVANCE RELATED

1. IOM-CEOUM-064-09-2021: Investigation of Grievances and Wrongdoings
 RACE TO GREEN IOM

WS2 - OCCUPATIONAL SAFETY & HEALTH & HOUSING RELATED

1. IOM-UM-HSE-001-01-2021: Declaration & Screening Of Next Of Kin Of Staff Who Work In High-
Risk Areas

2. IOM-CEOUM-012-02-2021: Minimum Information To be Made Available & Maintained At Every

Employee House In SDP Estates
 Peraturan Umum Kompleks Perumahan Pekerja (Rules & Regulations)

3. IOM-CEOUM-018-03-2021: Health, Safety & Environment (HSE) Management System &

Standard Operating Procedures
 Upstream Malaysia Health, Safety & Environment Management System (HSEMS)
Manual – Appendices
 UM-HSE-MS-01: Upstream Malaysia Health, Safety & Environment Management System
(HSEMS) Manual
 UM-HSE-OCP-01: First-Aid In Workplace Procedure
 UM-HSE-OCP-02: Safe Harvesting Procedure
 UM-HSE-OCP-03: Personal Protective Equipment (PPE)
 UM-HSE-OCP-04: Chemical Safety Management
 UM-HSE-OCP-05: Permit To Work (PTW)
 UM-HSE-SP-01: OSH Risk Management Procedure

4. IOM-CEOUM-022-03-2021: Safe Handling & Storage Of Petrol At Employees' Housing Areas

Procedure
 UM-HSE-OCP-06: Safe Handling & Storage of Petrol at Employees’ Housing Procedure
(SOP)

5. IOM-UM-HSE-002-06-2021: Upstream Malaysia - Health, Safety & Environment (HSE)

Sharepoint Page

6. IOM-UM-HSE-003-06-2021: Multiple Language Translated For "Rules & Regulations" Minimum

Info At Employee House In Upstream Malaysia

7. IOM-UM-HSE-004-06-2021: Safe Fogging Procedure At Employee Housing Complex

 UM-HSE-OCP-07: Safe Fogging Procedure (SOP)

8. IOM-UM-HSE-005-06-2021: Reminder On Compliance To MCO 3.0 SOPS

9. IOM-UM-HSE-006-07-2021: Reminder On Accident Reporting Procedures

10. IOM-UM-HSE-007-08-2021: Management Of Covid19 Minor & Major Outbreak At Workplace

 Management Of Covid-19 Outbreak In Operating Unit (OU) (Guideline)
 RACE TO GREEN IOM
11. IOM-UM-HSE-012-11-2021: HSE UM Procedures - Safety & Health Committee Procedures,
Emergency Preparedness & Response Procedures & Contractor & Vendor Management
Procedures
 Contractor & Vendor Management (Procedures)
 UM-HSE-SP-02: Emergency Preparedness & Response (Procedures)
 UM-HSE-OCP-08: Safety And Health Committee (Procedures)

12. IOM-UM-HSE-007-09-2021: Compulsory Use Of Eye Protection For Harvesters (Cutters &
Pruners)

13. IOM-UM-HSE-013-11-2021: Workers Housing Management Procedures and 'OilPalmPal' Digital

Housing Complaint System (OPP DHCS)
 Workers Housing Management (Procedures)
 SOP For Workers (English Translation)
 SOP For Workers (Indonesian Translation)

14. IOM-UM-HSE-014-12-2021: Roll Out Of SOPs On MA/EHA Essential Non-Communicable Disease

Interventions Procedures' For Upstream Malaysia Operations
 UM-HSE-OCP-11: MA/EHA Essential Non-Communicable Disease Interventions
(Procedures)

15. IOM-UM-HSE-016-01-2022: JKKP 8 Submission Reminder - Year 2021

16. IOM-CEOUM-HSE-002-01-2022: Crucial Conversations On Safety & Health - Safety

Announcement, Toolbox Talk & Safety Sharing

17. IOM-CEOUM-HSE-003-01-2022: Update On Safe Working Procedures (SWP) For Estates & Mill

18. IOM-CEOUM-HSE-005-01-2022: Sharing Of Mills Best Practices

 Mill Best Practices

19. IOM-CEOUM-HSE-006-01-2022: Safe Handling & Storage Of Petrol At Employees' Housing Areas
Procedure (Update)

20. IOM-CEOUM-HSE-007-02-2022: Inspection Of Estate Clinics

 Inspection Of Estate Clinics
 Checklist Of Medicine
 Checklist Of Clinic Equipments

21. IOM-CEOUM-HSE-008-03-2022: HSE UM Procedures - Incidents, Accidents And Non-Compliance

Management
 Incidents, Accidents and Non-Compliance Management (Procedures)

22. IOM-CEOUM-HSE-009-03-2022: Ergonomics Management Procedures

 RACE TO GREEN IOM
 UM-HSE-OCP-10: Ergonomics Management (Procedures)
 Ergonomics and Musculoskeletal Pain Complaint Form

23. IOM-CEOUM-HSE-010-03-2022: Forced Labor Prevention Validation Procedures

 UM-HSE-OCP-12: Forced Labour Prevention Validation Procedures
 Checklist Of Contractor & Vendor Management
 Checklist Of Housing
 Checklist Of Medical Access
 Checklist Of Occupational Safety & Health (OSH)
 Checklist Of Passport
 Checklist Of Social Dialogue
 Checklist Of Freedom Of Movement

24. IOM-CEOUM-HSE-011-04-2022: Compliance To Act 446 & Its Regulations - Reminders

 Workers' / Employees' Minimum Standards Of Housing And Amenities PDF
 Workers' / Employees' Minimum Standards Of Housing And Amenities Excel
 MAPA Circular NO.53/2020 Employees' Minimum Standards Of Housing
Accommodations And Amenities Act 1990 (Act 446)
 MAPA Circular NO.27/2021 Employees' Minimum Standards Of Housing,
Accommodations And Amenities Act 1990 (Act 446)

25. IOM-CEOUM-031-05-2022: Updated Sustainable Supply Chain and Traceability Procedures for
Upstream Malaysia
 Summary Of Sustainable Supply Chain And Traceability Procedures For Upstream
Malaysia And Comparison With Previous Version
 SD-SDP-GSD-SCCS-0522-01: Sustainable Supply Chain And Traceability Procedures For
Upstream Malaysia

26. IOM-CEOUM-HSE-014-05-2022: Group Drug & Alcohol Policy And Group HSE Policy
 SDP Group Drug And Alcohol Policy
 SDP Group Health, Safety & Environment (HSE) Policy
 SDP Group Drug And Alcohol Policy – English Version
 Polisi Dadah dan Alkohol Kumpulan SDP – Malay Version
 SDP Group Health, Safety & Environment (HSE) – English Version
 Polisi Kesihatan, Keselamatan & Alam Sekitar (HSE) Kumpulan SDP – Malay Version

27. IOM-CEOUM-HSE-015-05-2022: HSE UM Procedures - Incidents, Accidents And Non-Compliance

Management - Revised Version
 UM-HSE-SP-03: Incidents, Accidents and Non-Compliance Management (Procedures)

28. IOM-CUBS-EMS-001-06-2022: Ramp Collapse At KKS Sungai Dingin

29. IOM-CEOUM-HSE-016-06-2022: Reminder On Completion Of Hirarcs Exercise

 RACE TO GREEN IOM
30. IOM-CEOUM-035-06-2022: Mill's Standard Operating Procedures Amendment - CPO Storage
Tank Cleaning
 SD-PLA-2021-UM-02: SOP Storage Tank Cleaning
 Flowchart Of Remnant / Bottom Oil For TGO - ISCC Mills Only
 Verification Of Bottom / Remnant Oil Form For TGO

31. IOM-CEOUM-HSE-017-06-2022: Reminder On Tractor & Implement Safety

 21 Rukun Keselamatan Pemanduan Traktor
 OSH-Inc-2022-02778: LFI - Learning From Incidents

32. IOM-CEOUM-HSE-018-06-2022: Additional Guidelines On Repair Completion Timeline In

Workers Housing Management Procedures Ver.1
 Workers Housing Management (Procedures)

33. IOM-CEOUM-HSE-019-08-2022: Mobile Phone Policy At The Workplace

34. IOM-CEOUM-053-09-2022: Fatal Incident Due To Lightning Strike At Bradwall Estate, Negeri
Sembilan
 Lightning Safety
 Daftar Penilaian Risiko KKP
 Tindakan Yang Perlu Diambil Berdasarkan Situasi Cuaca Berikut
 OSH-Inc-2022-00030: HSE-Alert

35. IOM-CEOUM-064-10-2022: Non-Conformity On Gender Committee Meeting Frequency

 Terms Of Reference Gender Representative / Gender Committtee

36. IOM-CEOUM-HSE-021-09-2022: Appointment Of Mill Health, Safety & Environment (HSE)

Executive In-Charge And Roll Out Of E-Sime+ System
 RACE TO GREEN IOM

WS3 – SOCIAL DIALOGUE RELATED

1. IOM-CEOUM-005-02-2022: Reminder On Regular Impletiontation & Tracking Of Social Dialogue
(SD)
 Social Dialogue Tool Kit: Guidance On Set Up

2. IOM-CEOUM-017-04-2022: Frequently Asked Question (FAQ) For Social Dialogue Workers

Representative Re-Election And Training
 Soalan-Soalan Lazim Berkenaan Socail Dialogue Dan Pelantikan Wakil Pekerja FAQ untuk
Wakil Pekerja

3. IOM-GSD-SD-06-2022-01: Social Dialogue Online Tracker System Enhancements

 RACE TO GREEN IOM

WS4 – ESTATE ISSUE RELATED (MEDICAL & FORCE LABOUR

INDICATOR)
1. IOM-UM-HSE-011-10-2021: Roll Out Of SOPs On 'Medical Access Procedure' And 'Guideline On
Leaving Of Workplace' In Upstream Malaysia
 Process For Entering And Leaving Of Operating Units
 UM-HSE-OCP-09: Medical Access Procedures

2. IOM-UM-HSE-015-12-2021: Contractor & Vendor Management Procedures Updates

 Contractor & Vendor Management Procedures

3. IOM-UM-HSE-014-12-2021: Roll Out Of SOPs On 'MA/EHA Essential Non-Communicable Disease

Interventions Procedures' For Upstream Malaysia Operations
 UM-HSE-OCP-11: MA/EHA Essential Non-Communicable Disease Interventions
Procedures

4. IOM-CEOUM-HSE-004-01-2022: Roll Out Of WS#04 SOPS - Medical Access & Guide;ine On

Leaving Of Workplace (Update)

5. IOM-CEOUM-HSE-007-02-2022: Inspection Of Estate Clinics

 Inspection Of Estate Clinics (Briefing Deck)
 Checklist Of Clinics Equipments
 Checklist Of Medicines

6. IOM-CEOUM-014-03-2022: Foreign Workers Management Process Flow Workforce

Management Unit Vs Operating Units
 Recruitment - New Worker Arrival Process - Peninsular Malaysia
 Permit Endorsement Process - Peninsular Malaysia
 Permit Renewal Process - Peninsular Malaysia
 Repatriation Process - Peninsular Malaysia
 Abscond Process - Peninsular Malaysia
 Leave Request Process - Peninsular Malaysia

7. IOM-CEOUM-016-13-2022: Security Unit Standard Reporting Format On Contractor & Vendor

Management

8. IOM-CEOUM-041-07-2022: Monthly Progress Payment For Replanting Contracts

 Replant Land Preparation Work - Progress Payment Guideline

9. IOM-CUBS-002-08-2022: Establishment Of Estate Clinic Evaluation Checklist And Clinic

Benchmark Guidelines
 Clinic Benchmark Guidelines
 SDP Estate Clinic Checklist & SDP Estate Clinic Checklist - MA And VMO
 RACE TO GREEN IOM

10. IOM-CEOUM-054-09-2022: Procurement Process For Fixed Contract Rates

 RACE TO GREEN IOM

WS5 – OPERATIONAL ISSUES RELATED (PASSPORT, LOCKER,

REMEDIATION PAYMENT)
1. IOM-UM-HSE-007-09-2021: Foreign Worker Passport Handover And Locker Safekeeping
Procedures
 Passport Handover & Acknowledgement Form (Multiple Language)
 Procedure On Foreign Worker's Individual Passport Safe Keeping
 Acknowledgement Of Steel Cabinet For Passport Safe Keeping Form (Multiple Language)

2. IOM-CEOUM-006-02-2022: Passport Retention And Mishandling Of Workers

3. IOM-CEOUM-036-06-2022: An Update To Foreign Workers Management Process Flow

 Recruitment - New Worker Arrival Process - Peninsular Malaysia
 Permit Endorsement Process - Peninsular Malaysia
 Permit Renewal Process - Peninsular Malaysia
 Repatriation Process - Peninsular Malaysia
 Abscond Process - Peninsular Malaysia
 Leave Request Process - Peninsular Malaysia
 RACE TO GREEN IOM

WS6 – WAGES RELATED

1. IOM-CEOUM-057-08-2021: Lifting Of Overtime (OT) Capped

2. IOM CEOUM-060-08-2021: Enhancement On Practices And Processes In Upstream Malaysia

3. IOM-CEOUM-063-09-2021: Revision To Overtime (OT) Hours

4. IOM CEOUM-066-09-2021: Guideline On Non-Performance And Non-Completion Of Work

 Guideline On Non-Performance And Non-Completion Of Work (Peninsular Malaysia)
 Appendix 1 Productivity Per Day

5. IOM-CEOUM-067-10-2021: Issuance Of Employment Terms To Workers In Their National

Language
 (Sarawak) Employment Terms And Conditions (Multiple Language)
 (Sabah) Employment Terms And Conditions (Multiple Language) & Declaration From OU
 Employment Terms And Conditions (Multiple Language)
 Personal Data Protection (Multiple Language)

6. IOM CEOUM-071-10-2021: Staff Claim Reimbursement Process Via Mex

7. IOM CEOUM-076-12-2021: Hours Of Work And Overtime
 MAPA Circular No 18/2018 Hours Of Work For Piece-Rated Employees

8. IOM-CEOUM-004-01-2022: Revision To Overtime (OT) Hours – Update

 Guideline On Overtime (OT) Approval At Mills
 Peninsular JTKSM
 Sabah PTKS
 Sarawak JTKS
 RACE TO GREEN IOM

WS7 – KPI RELATED & OTHERS

1. IOM CEOUM-011-02-2021: Dialogue Session With Head, Group Sustainability On 19th & 22nd
February 2021 - Register Today !

2. IOM-CEOUM-080-12-2021: Reminder On Preparation Impactt Assessment Visit and Site

Accountability

3. IOM-CEOUM-013-03-2022: IOMs Related To Race To Green In Sharepoint

4. IOM-CEOUM-015-03-2022: Establishment Of Executive In-Charge (EIC) For Work Stream

Remediation Works
 Understanding Roles & Responsibility Of Executive In Charge (EIC) Of ILO Remediations
Works As Per Workstream Activities

5. IOM-CEOUM-HSE-012-04-2022: Deployment Of The Forced Labor Prevention Validation

Procedure
 Checklist Of Passport
 Checklist Of Socioal Dialogue
 Checklist Of Medical Access, Clinic Equipment, Medicine (Mandotary) & (Optional)
 Checklist Of Occupational Safety & Health (OSH)
 Checklist Of Freedom Of Movement
 Checklist Of Housing, Housing Act 446
 Checklist Of Contractor & Vendor Management & Documentation Monitoring
 Checklist Of Grievance Channels
 Checklist For Wages
 Checklist Of Physical & Sexual Abuse, Intimidation And Isolation

6. IOM-CUBS-001-007-2022: External Audit On ILO Forced Labour (FL) Established Procedures